HHS STS A. E. Sheperd AC Replacement

The Iowa Department of Administrative Services is seeking bids for a targeted HVAC replacement project at the A.E. Sheperd Hall located within the Iowa State Training School for Boys in Eldora, Iowa. The procurement involves removing and replacing the existing cooling coil, condensing unit, and associated refrigerant piping connected to AHU-2(E) serving the auditorium space. Bidders must submit proposals electronically through the IMPACS Electronic Procurement System by February 20, 2025, at 2:00 PM, with a subsequent bid opening at 3:00 PM via Google Meet. An optional pre-bid meeting is scheduled for February 7, 2025, at 10:00 AM on-site, and potential bidders must submit any questions or substitution requests by February 10, 2025. The project requires a 5% bid security in the form of a bid bond, cashier's check, or certified check, and contractors must comply with state and federal affirmative action and equal employment opportunity provisions. Construction is anticipated to begin on July 2, 2025, and conclude by August 4, 2025, with additional phases for submittals, equipment procurement, and project closeout extending through September 2025.

The procurement includes provisions for Targeted Small Business Enterprise participation, encouraging engagement from disadvantaged businesses. All on-site personnel will require background checks, and contractors must adhere to strict site rules, including tool control procedures and work hours limited to 7:00 AM to 5:00 PM. The project is exempt from Iowa Sales Tax, and Davis-Bacon wages do not apply. A hazardous materials survey conducted on January 9, 2025, identified lead-based paint with 1% lead content in the auditorium's northeast corner, which bidders should consider in their proposals. The technical specifications call for a new Daikin 288 MBH nominal cooling capacity VRF system, including a new cooling coil rated for 6000 CFM airflow and twinned condensing units using R-410A refrigerant. While no specific budget range is listed, the comprehensive technical requirements and specific equipment specifications suggest a substantial investment in modernizing the facility's HVAC infrastructure.