Hexagon/EAM Consulting Services

The Kenton County Airport Board (KCAB) is soliciting competitive sealed proposals for Hexagon/EAM Consulting Services to maximize the functionality and adaptability of their Enterprise Asset Management system at Cincinnati/Northern Kentucky International Airport (CVG). This request for proposal seeks a qualified consultant to provide comprehensive services including system integration, custom reporting, business rule implementation, technical support, stakeholder collaboration, and recommendations on best practices. Key deliverables include documentation for system functions, comprehensive training sessions with initial rollout and follow-up support, and detailed implementation approaches addressing potential challenges. The consultant must demonstrate capability across multiple dimensions, including system modifications, integration with KCAB's existing programs, and collaboration with the Asset Management Office and IT departments for final testing. Evaluation will be based on three criteria: Approach to Assignment (30 points), Experience/Qualifications (45 points), and Pricing (25 points). Proposals must be received by Thursday, October 16, 2025 at 2:00 p.m. Eastern Time, with anticipated contract implementation on December 1, 2025. Proposers must submit comprehensive documentation including a cover letter, detailed approach description, qualifications and experience information, a completed rate sheet for various professional roles, a sample project response with fee summary, references, and a certificate of insurance.

The procurement emphasizes compliance with Title VI of the Civil Rights Act of 1964 and provides fair opportunity for disadvantaged business enterprises, prohibiting discrimination based on race, color, national origin, creed, sex, age, or disability. No incumbent vendors or current contractors are identified in the solicitation materials. The proposed contract structure establishes a total contract value not to exceed $500,000, with services assigned through individual mutually agreed Task Orders requiring written authorization from the Chief Executive Officer. The initial contract term will be determined with KCAB having the option to renew the agreement for multiple one-year periods, with a specified three-year term and two additional one-year renewal options noted in the RFP. Compensation will be based on completed Task Orders with hourly rates established by the contractor's position rate sheet, and the contractor must maintain comprehensive insurance coverage including professional liability, commercial general liability, automobile liability, and workers' compensation, with KCAB named as an additional insured party. The contract permits reimbursable expenses for inter-city transportation and out-of-town travel costs, excluding travel between the consultant's Northern Kentucky/Greater Cincinnati office and CVG.