Heavy Vehicle Hydraulic System Parts and Components

The County of Sacramento issued Request for Proposal (RFP) 2026-RFP-0032 on April 17, 2026, seeking a qualified contractor to provide repair, replacement, fabrication, and supply services for hydraulic system parts and components essential to county fleet operations. The procurement encompasses hydraulic systems for off-road equipment, medium and heavy-duty trucks, and refuse vehicles, including hydraulic cylinder repair and overhaul, custom cylinder fabrication, supply of hydraulic components (pumps, valves, actuators, tubing, hoses, and fittings), air conditioning hose fabrication and supply, and failure analysis with corrective machining. The contractor must be an authorized Hypro parts dealer and maintain a local branch within 40 miles of Sacramento with same-day parts availability. Pricing must be submitted as firm, fixed percentage discounts off current published original equipment manufacturer (OEM) list pricing across multiple categories including OEM hydraulic components, refuse equipment manufacturer parts (Labrie and New Way), aftermarket hydraulic components, hydraulic hoses and fittings, and air conditioning hoses, with labor rates provided for cylinder overhaul, fabrication and metalwork, and general hydraulic component overhaul. The contractor must meet specific service requirements including 100% order acknowledgment within one hour, one business day delivery for stocked components, two business days confirmation for special orders, seven-day delivery timelines, same-day status updates for orders placed before 10:00 am, a minimum 12-month warranty on all parts and repairs, and a minimum 95% on-time delivery rate. Evaluation will be based on pricing, relevant experience, vendor submission responses, and customer references with a maximum of 1,000 scoring points available. The question submission deadline is May 1, 2026, with proposal responses due May 7, 2026, at 3:00 pm through the SacCountyEbids portal, and contract award is anticipated for May 15, 2026.

The RFP does not indicate specific set-aside designations or restrictions limiting eligible respondents based on organizational type or disadvantaged enterprise status. No incumbent vendors or current contractors are identified in the available procurement documents. All pricing must include delivery to county facilities with FOB Destination and freight prepaid terms, and payment terms are NET/30. The estimated annual contract value is $1,200,000, with the initial contract term set for one year and the county reserving the right to extend for five additional one-year periods, potentially establishing a multi-year vendor relationship. The inclusion of specific technical specifications such as the Labrie hydraulic cylinder (Model L2-HYC00507-01) indicates that bidders must demonstrate capability to source components meeting precise technical requirements and integrate with existing county equipment and operational infrastructure.