Heavy_Vehicle_Hydraulic_System_Parts_and_Components.pdf

REQUEST FOR PROPOSAL

2026-RFP-0032

HEAVY VEHICLE HYDRAULIC SYSTEM PARTS AND COMPONENTS

County of Sacramento

9660 Ecology Lane

Sacramento, CA 95827

RELEASE DATE: April 17, 2026

DEADLINE FOR QUESTIONS: May 1, 2026

RESPONSE DEADLINE: May 7, 2026, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/saccounty https://secure.procurenow.com/portal/%7bproject.government.code%7d

County of Sacramento

REQUEST FOR PROPOSAL

Heavy Vehicle Hydraulic System Parts and Components

1. Definitions

2. Introduction

3. Proposer's Instructions

4. Basis for Award

5. Final Acceptance

6. Project Details

7. Vendor Submissions

8. Pricing Table

9. Sacramento County Standard Terms and Conditions

10. Additional Terms and Conditions

11. Insurance Requirements for Contractors

Attachments:

A - Labrie_Cylinder_No._L2-HYC00507-01

Request for Proposal #2026-RFP-0032 Title: Heavy Vehicle Hydraulic System Parts and Components

1. Definitions

Response: The written, signed and sealed complete document(s) submitted according to the proposal instructions. Response does not include any verbal or documentary interaction apart from submittal of a formal Response.

Request/Proposal/Bid: The completed and released solicitation, including all subsequent addenda, made publicly available to all prospective proposers.

We/Us/Our: Terms that refer to the County of Sacramento, a duly organized public entity. They may also be used as pronouns for various subsets of the County organization, including, as the context will indicate:

• Purchasing - the Contracts and Purchasing Services Division of the Department of General

Services.

• Department/Division – The department or division requesting the goods or services contained in this request, for which this Proposal is prepared and which will be the end user of the requested goods or services.

• Constituency – the client base or County population which may benefit from the procurement of goods and/or services requested herein.

You/Your: Terms that refer to businesses/individuals submitting a response. The term may apply differently as the context will indicate.

• Supplier - A business entity engaged in the business of providing services.

• Proposer - A business entity submitting a Response to this proposal. Suppliers which may express interest in this proposal, but who do not submit a Response, have no obligations with respect to the proposal requirements.

• Contractor - The Proposer(s) whose Response to this proposal is evaluated as meeting the needs of the County. Contractor(s) will be selected for award, and will enter into a contract(s) for provision of the services described in this proposal.

• Contractor’s Employee - All persons who can be offered to provide the services described in the proposal. All employees of the Contractor shall be covered by the insurance programs normally provided to persons employed by a company (ex: Worker’s Comp, SDI, etc.).

Mandatory: A required element of this request/proposal/bid. Failure to satisfy any element of this request/proposal/bid defined as “mandatory” will disqualify the particular response.

Default: A failure to act as required by any contract resulting from this request, which may trigger the right to sue or may excuse the other party's obligation to perform under the contract.

Cancellation/Termination: A unilateral or mutual decision to not complete an exchange or perform an obligation under any contract resulting from this request.

“Or Equal”: A statement used for reference to indicate the character or quality desired in a requested product or service. When specified in a proposal document, equal items will be considered, provided the response clearly describes the article. Offers of equal items must state the brand and number, or level of quality. When brand, number, or level of quality is not stated by proposer, the offer will be considered exactly as specified. The determination of the Purchasing Agent as to what items are equal is final and conclusive.

2. Introduction

2.1. Summary

This Request for Proposal (RFP) is for repair and/or replacement of hydraulic system parts essential for

County operations. Hydraulic system parts include pumps, cylinders, valves, hoses, and hydraulic controls on garbage trucks and other heavy equipment vehicles. The estimated annual spend for these parts is $1,200,000.00. The contract(s) resulting from this RFB will be for a one (1) year initial term, with the County reserving the right to five (5) additional one (1) year extensions.

2.2. Contact Information

Any inquiries or requests regarding this solicitation must be submitted via OpenGov. Contact with unauthorized County personnel during the selection process may result in disqualification.

Zachary Mello

Senior Contract Services Officer

9660 Ecology Lane

California, CA 95827

Email: melloz@saccounty.gov

Phone: (916) 875-6104

Department:

DGS: CAPSD - Procurement

Department Head:

Brandalyn Tramel

Purchasing Agent

2.3. Timeline

Release Project Date April 17, 2026

Question Submission Deadline May 1, 2026, 5:00pm

Addendum Issued (if necessary) May 5, 2026, 5:00pm

Submission Deadline May 7, 2026, 3:00pm

Award Contract May 15, 2026 mailto:melloz@saccounty.gov tel:(916)875-6104

3. Proposer's Instructions

General Format: Respond to all requests for information and completion of forms contained in this

Request for Proposal. You may use additional sheets as necessary. A qualifying response must address all items. Brochures and advertisements will not be considered a complete reply to requests for information and will not be accepted as such. Proposer is solely responsible for accuracy and completeness of proposal response and for electronically separating confidential documents when submitting their response through SacCountyEbids. Responses considered incomplete may be rejected.

Alteration of Proposal Text: the original text of this proposal document, as well as any attachments, amendments or other official correspondence related to this proposal document, may not be manually, electronically or otherwise altered by proposer or proposer’s agent(s). Any response containing altered, deleted, additional or otherwise non-original text will be disqualified.

Preparation of Response:

A. All responses must be signed by an authorized officer or employee of the responder.

B. Responses must be submitted prior to the specified date and time, using the SacCountyEbids.

Responses delivered by hand, fax, telephone, e-mail, or any postal carrier will not be accepted. If bidder uploads a file to SacCountyEbids, it is bidder responsibility to ensure the file is not corrupt or damaged. If County is unable to open an attachment because it is damaged, corrupt, infected, etc., it may disqualify bidder’s submission. See this training guide for guidance entering your online response.

C. Time of delivery must be stated as the number of calendar days following receipt of the order by the proposer to receipt of the goods or services by the County.

D. Time of delivery may be a consideration in the award.

E. Prices will be considered as net if no cash discount is offered. If a discrepancy between the unit price and the item total exists, the unit price prevails.

F. Shipping Terms: F.O.B. Destination, freight prepaid and added; Payment Terms: NET/30.

Confidential Information/Public Record: All responses become property of the County. All responses, including the accepted proposal and any subsequent contract, become public records per the requirements of the California Government Code, Sections 6250 -6270, “California Public Records Act”.

Proprietary material must be clearly marked as such. Pricing and service elements of the successful proposal are not considered proprietary information.

The County will treat all information submitted in a proposal as available for public inspection once the

County has selected a contractor. If you believe that you have a legally justifiable basis under the

California Public Records Act (Government Section 6250 et. seq.) for protecting the confidentiality of any information contained within your proposal, you must identify any such information, together with the legal basis of your claim in your proposal, and present such information separately (see "Confidential" section in Vendor Submissions) as part of your response package.

https://secure.procurenow.com/portal/saccounty https://secure.procurenow.com/portal/saccounty https://secure.procurenow.com/portal/saccounty http://help.procurenow.com/en/articles/5815468-opengov-procurement-vendor-training

The final determination as to whether the County will assert your claim of confidentiality on your behalf shall be at the sole discretion of the County. If the County makes a determination that your information does not meet the criteria for confidentiality, you will be notified as such. Any information deemed to be non-confidential shall be considered public record.

4. Basis for Award

This proposal award will be determined by factors other than price alone. The County’s sole purpose in the evaluation process is to determine from among the Responses received, which one is best suited to meet the County’s needs. Any final analysis or weighted point score does not imply that one proposal is superior to another, but simply that in our judgment the proposal(s) we select offer(s) the best overall solution for our current and anticipated needs. The County reserves the right to make modifications to any scoring and/or weight structure prior to the evaluation of responses. The responses will remain sealed during the proposal evaluation period, and will be made available for public inspection upon notice of proposal award.

Bid responses will be considered valid for a period of 180 calendar days after bid closing date above.

Note: All specifications, terms and conditions of this request will apply to any resulting order.

4.1. Scoring Criteria

Proposals will be scored on pricing and other factors in your proposal such as ability to meet the requirements of the RFP, experience, references, risk assessment, etc. Contract(s) will be awarded to the highest scoring proposer(s).

The evaluation of this RFP will be out of a maximum of 1,000 points possible consisting of the following:

pricing, statement of relevant experience, vendor submissions questions 13-19; and customer references.

5. Final Acceptance

Equipment/Supplies/Services

The County of Sacramento will agree to final acceptance only after the supplied equipment, product or service is tested and is found to perform within acceptable standards of operation, is in compliance with all published and implied performance standards, and is considered by the County to be ready for practical application.

6. Project Details

6.1. Important Instructions for Electronic Submittal

The County is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov

Procurement by signing up at Sign Up (opengov.com). Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

6.2. Detailed Specifications & Contractor Requirements

The County of Sacramento Fleet Services Division requires contracts for hydraulic systems repair/replacement on Off Road Equipment , Medium and Heavy-duty Trucks including refuse Trucks .

The contractor must have the ability to provide or upgrade aftermarket wear parts/cylinders within a reasonable timeline. For this agreement, upgrading an aftermarket cylinder would constitute cylinder pins need to be welded completely to plate not just spot welded. The contractor must have the ability to build custom cylinders and overhaul hydraulic cylinders when requested. The contractor must be able to provide a variety of hydraulic components (including but not limited to pumps, valves, actuators, pipes, tubing, and hoses) within a reasonable timeline. The contractor must be able to provide a variety of air conditioning hoses within a reasonable timeline.

The contractor must be able to source refuse parts from Labrie and Newway within a reasonable timeline. The contractor must be an authorized dealer of Hypro parts. The contractor must have the ability to report on site to retrieve a part within 3 hours of notice, provide same day detailed status on orders placed before 10:00 AM, and acknowledge receipt of orders within 1 hour. The contractor must have a local branch within a 40-mile radius of Sacramento (95814) with a parts inventory to be able to respond same day and allow County employee's the ability to will-call parts same day if necessary. The

County will provide the contracted vendor with cylinders that have a high failure rate, requesting that they either repair or machine custom parts to reduce the failures going forward. Therefore, County requires that the contractor have the ability to assess part failures, troubleshoot existing and future failures, and when required, machine custom parts to remedy the part failure.

6.3. Detailed Specifications & Contractor Requirements

The County of Sacramento Fleet Services Division requires contracts for hydraulic systems repair/replacement on Off Road Equipment, Medium and Heavy-duty Trucks including refuse Trucks.

6.2.1 Scope of Work

The Contractor shall provide hydraulic system repair, replacement, fabrication, and parts supply services for off-road equipment and medium- and heavy-duty trucks, including refuse vehicles.

Services shall include, but are not limited to:

• Hydraulic cylinder repair and overhaul.

• Custom cylinder fabrication.

• Supply of hydraulic components (pumps, valves, actuators, tubing, hoses, fittings).

https://procurement.opengov.com/signup

• Air conditioning hose fabrication and supply.

• Failure analysis and corrective machining.

6.2.2 Delivery & Availability Requirements

The Contractor shall meet the following delivery requirements:

• Stocked Hydraulic Components: Delivered within 1 business day of order placement

• Non-Stock / Special Order Components: Delivery date confirmed within 2 business days.

Delivered within 7 business days, unless on backorder or conditions out of the control of the contactor

• Hydraulic and A/C Hoses:

o Available for same-day or next-day fulfillment.

o Refuse Equipment Parts (including Labrie and New Way):

o Contractor shall demonstrate the ability to source and deliver parts within 2–4 business days for commonly used components.

6.2.3 Order Management Requirements

The Contractor shall:

• Acknowledge receipt of all orders within 1 hour.

• Provide order status (availability and estimated delivery date) for all orders placed before 10:00

AM on the same business day.

• Notify the County immediately of any delays, backorders, or substitutions.

6.2.4 Fabrication and Repair Standards

The Contractor shall meet the following standards:

• Cylinder pins shall be fully welded to plate (continuous weld); spot welding is not acceptable.

• All repaired or fabricated cylinders shall meet or exceed OEM pressure ratings and tolerances.

• Hoses, fittings and crimping methods shall meet or exceed OEM specifications.

6.2.5 Cylinder Overhaul Requirements

Definition of Overhaul:

A hydraulic cylinder overhaul shall consist of complete disassembly, inspection, repair, and reassembly of the cylinder to restore it to OEM performance standards or better.

The Contractor shall perform the following:

o Complete disassembly of cylinder including rod, barrel, piston, gland, seals, and all internal components.

o Thorough cleaning of all components to remove debris and contaminants.

o Inspection and measurement of:

o Rod straightness and surface condition.

o Barrel internal diameter and scoring.

o Gland and piston wear.

o Seal grooves and tolerances.

o Replacement of all seals, O-rings, wear bands, and wipers (reuse is not permitted).

o Perform necessary repairs including:

o Rod polishing or rechroming if required.

o Barrel honing if within tolerance.

o Replacement of rod or barrel if beyond repair.

o Machining to restore proper tolerances.

o Welding repairs shall be continuous welds; spot welding is not acceptable.

o Reassembly using new components, proper lubrication, and correct torque specifications.

o Pressure testing to rated operating pressure to verify leak-free operation.

o Provide documentation upon request including work performed and components replaced.

6.2.6 Custom Fabrication & Failure Analysis

The Contractor shall:

• Diagnose recurring component failures.

• Provide written recommendations for corrective action upon request.

• Machine or fabricate custom components to improve durability and reduce failure rates.

6.2.7 Vendor Qualifications

The Contractor shall:

o Be an authorized dealer of Hypro parts or demonstrate equivalent access to OEM parts and technical support.

o Maintain a physical location within 40 miles of Sacramento, CA (95814).

o Maintain sufficient local inventory to support same-day fulfillment.

o Demonstrate the ability to source parts for refuse equipment manufacturers including

Labrie and New Way.

6.2.8 Performance Standards

• Contractor performance shall be measured against the following:

• On-time delivery rate: Minimum 95% compliance.

• Order acknowledgment compliance: 100% within 1 hour.

Failure to meet performance standards will be monitored and addressed through corrective action and may result in:

• Corrective action requirements.

• Removal from contract eligibility.

• Procurement from alternate vendors.

6.2.9 Warranty Requirements

The Contractor shall provide a minimum 12-month warranty on all parts and repairs.

6.2.10 Pricing Requirements

The Contractor shall provide clear, transparent, and competitive pricing for all parts and services supplied under this contract.

The Contractor shall submit firm, fixed percentage discounts off current published OEM list pricing for all applicable parts.

• The Contractor shall provide separate discount percentages for the following categories:

• OEM hydraulic components.

• Refuse equipment manufacturer parts (including Labrie and New Way).

• Aftermarket hydraulic components.

• Hydraulic hoses and fittings.

• Air conditioning hoses.

If your firm is unable to provide a fixed discount for each of the above categories please include a detailed document in response to Vendor Submissions question no. 4 "Proposal Documents" detailing the discount off of the published list price by part, brand, etc. detailing all of the items and their corresponding discounts.

Definition of List Price:

• “List price” shall be defined as the current published price from the original equipment manufacturer (OEM) at the time of order.

• The County reserves the right to request pricing verification sufficient to validate discounts.

Non-List Price Items:

• For items without a published OEM list price, the Contractor shall disclose the cost basis and apply a maximum markup percentage.

Custom Fabrication and Machining:

• Contractor shall provide hourly labor rates for machining, welding, and fabrication.

Price Adjustments:

• Pricing shall remain firm for the initial contract term.

• Any price adjustments must be supported by manufacturer documentation and approved by the

County.

Freight and Delivery Charges:

All pricing shall include delivery to County facilities unless otherwise specified.

7. Vendor Submissions

7.1. Proposal Requirements*

Did you read through and confirm that you met all of the proposal requirements?

☐ Yes

☐ No

*Response required

7.2. Statement of Relevant Experience*

Please provide a brief (no more than 2 pages) statement of relevant experience highlighting your firm's capabilities, expertise, and experience in the field of machining and overhauling heavy equipment hydraulic cylinders, as well as providing and upgrading aftermarket wear parts.

*Response required

7.3. Confidential Company Information (if applicable)

The County will treat all information submitted in a proposal as available for public inspection once the

County has selected a contractor. If you believe that you have a legally justifiable basis under the

California Public Records Act (Government Section 6250 et. seq.) for protecting the confidentiality of any information contained within your proposal, you must identify any such information, together with the legal basis of your claim in your proposal, and present such information in this section as part of your response package. Click "File Upload" below to upload your confidential documents.

7.4. Proposal Documents*

Please Upload your COMPLETE Proposal here, which includes the following:

A. Proposal Summary

B. Statement of Experience and Qualifications

C. If applicable, a document detailing all of your firm's discounts in greater detail in relation to the second pricing table "Discount Table"

*Response required

7.5. Contractor Certification of Compliance, part 1*

WHEREAS it is in the best interest of Sacramento County that those entities with whom the County does business demonstrate financial responsibility, integrity and lawfulness, it is inequitable for those entities with whom the County does business to receive County funds while failing to pay court-ordered child, family and spousal support which shifts the support of their dependents onto the public treasury.

Therefore, in order to assist the Sacramento County Department of Child Support Services in its efforts to collect unpaid court-ordered child, family and spousal support orders, the following certification must be provided by all entities with whom the County does business:

CONTRACTOR hereby certifies that either:

☐ (a) the CONTRACTOR is a government or non-profit entity (exempt); or

☐ (b) the CONTRACTOR has no Principal Owners (25% or more) (exempt); or

☐ (c) each Principal Owner (25% or more), does not have any existing child support orders; or

☐ (d) CONTRACTOR’S Principal Owners are currently in substantial compliance with any court-ordered child, family and spousal support order, including orders to provide current residence address, employment information, and whether dependent health insurance coverage is available. If not in compliance, Principal Owner has become current or has arranged a payment schedule with the

Department of Child Support Services or the court.

*Response required

7.6. Contractor Certification of Compliance, part 2*

New CONTRACTOR shall certify that each of the following statements is true:

A. CONTRACTOR has fully complied with all applicable state and federal reporting requirements relating to employment reporting for its employees; and

B. CONTRACTOR has fully complied with all lawfully served wage and earnings assignment orders and notices of assignment and will continue to maintain compliance.

NOTE: Failure to comply with state and federal reporting requirements regarding a contractor's employees or failure to implement lawfully served wage and earnings assignment orders or notices of assignment constitutes a default under the contract; and failure to cure the default within 90 days of notice by the County shall be grounds for termination of the contract. Principal Owners can contact the

Sacramento Department of Child Support Services at 1-866-901-3212, by writing to P.O. Box 269112, Sacramento, 95826-9112, or via the Customer Connect website at www.childsup.ca.gov.

☐ Please confirm

*Response required

7.7. Solicitation Exceptions*

Please list all exceptions below referring to name of specific section and (where applicable) paragraph, subsection number, or other identifier. For each exception, please quote the statement(s) to which you are taking an exception, for reference during bid analysis. Exceptions considered excessive or affecting vital terms, conditions or specifications may reduce or eliminate your prospects for award.

Please include the following with every exception (if your company has no exceptions, type "N/A" in this field):

A. Page #

B. Section#/Title

C. Exception Description

*Response required

7.8. Non-Collusion Affidavit*

I state that I am authorized to make this affidavit on behalf of my firm, and its owners, directors, and officers. I am the person responsible in my firm for the price(s) and the amount of this proposal.

I state that:

A. The price(s) and amount of this proposal have been arrived at independently and without consultation, communication or agreement with any other contractor, bidder or potential bidder, except as disclosed below in the exceptions field (accept with exceptions).

B. That neither the price(s) nor the amount of this proposal, and neither the approximate price(s) nor approximate amount of this proposal, have been disclosed to any other firm or person who is a bidder or potential bidder, and that they will not be disclosed before proposal opening.

C. No attempt has been made or will be made to induce any firm or person to refrain from submitting a proposal on this contract, or to submit a proposal higher than this proposal, or to submit any intentionally high or noncompetitive proposal/bid or other form of complementary proposal.

D. The proposal by my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive proposal.

E. My firm, its affiliates, subsidiaries, officer, directors and employees are not currently under investigation by any governmental agency and have not in the last five years been convicted of or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract.

F. No current or previous employee of the County of Sacramento (employed by County of

Sacramento within the last calendar year) has been involved or is currently involved in any manner, directly or indirectly, with bidder’s response or considerations in responding to this request.

I understand and my firm understands and acknowledges that the above representations are material and important, and will be relied upon by the County of Sacramento in awarding the contract(s) for which this proposal is submitted. I understand and my firm understands that any misstatement in this affidavit is and shall be treated as fraudulent concealment from the County of Sacramento of the true facts relating to the submission of proposals/bids for this contract. Any violation of this certification shall render bidder’s response invalid. In such a case, bidder’s response will be immediately disqualified.

☐ Please confirm

*Response required

7.9. Customer References*

Include three (3) Company references here:

Reference 1

• Agency/Company Name

• Project Name

• Project Size (Cost/Unit & Total Cost)

• Project Type

• Year Completed

• Name of Project Manager

• Email Address & Phone Number

• Brief Physical Description of Project

Reference 2

• Agency/Company Name

• Project Name

• Project Size (Cost/Unit & Total Cost)

• Project Type

• Year Completed

• Name of Project Manager

• Email Address & Phone Number

• Brief Physical Description of Project

Reference 3

• Agency/Company Name

• Project Name

• Project Size (Cost/Unit & Total Cost)

• Project Type

• Year Completed

• Name of Project Manager

• Email Address & Phone Number

• Brief Physical Description of Project

7.10. Risk Assessment Questionnaire*

Please download the below documents, complete, and upload.

• Risk_Assessment_Questionnai...

*Response required

7.11. Iran Contracting Act Disclosure Form *

(California Public Contract Code, sections 2202-2208)

When responding to a bid or proposal or executing a contract or renewal for a County of Sacramento contract for goods or services of $1,000,000 or more, a vendor must either:

A. certify it is not on the current list of persons engaged in investment activities in Iran created by the California Department of General Services (“DGS”) pursuant to Public Contract Code section

2203(b) and is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person, for 45 days or more, if that other person will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS; or

B. demonstrate it has been exempted from the certification requirement for that solicitation or contract pursuant to Public Contract Code section 2203(c) or (d).

To comply with this requirement, please select one of the options below. Please note: California law establishes penalties for providing false certifications, including civil penalties equal to the greater of

$250,000 or twice the amount of the contract for which the false certification was made; contract termination; and three-year ineligibility to bid on contracts. (Public Contract Code section 2205.)

OPTION #1 - CERTIFICATION

I certify I am duly authorized to execute this certification on behalf of the vendor/financial institution, and the vendor/financial institution is not on the current list of persons engaged in investment activities in Iran created by DGS and is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person/vendor, for 45 days or more, if that other person/vendor will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS.

OPTION #2 – EXEMPTION

Pursuant to Public Contract Code sections 2203(c) and (d), a public entity may permit a vendor/financial institution engaged in investment activities in Iran, on a case-by-case basis, to be eligible for, or to bid on, submit a proposal for, or enters into or renews, a contract for goods and services. If you have obtained an exemption from the certification requirement under the Iran Contracting Act, please select

"EXEMPTION" below, and attach documentation demonstrating the exemption approval with your electronic submission.

☐ Certification https://government-project.s3.us-west-2.amazonaws.com/14692/69c0247d-f232-4964-94df-52ab07e78aa1_Risk_Assessment_Questionnaire.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4MPM7MEUB%2F20260417%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260417T173001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEBEaCXVzLXdlc3QtMiJHMEUCIEhcZ9xejtZGPfKd4%2FLE79O9b0bqaqeXXbxhqro4KuMNAiEAyMVr4ZoV2Hnw9xFCJB8IicCHoovTQXkzBNegP016gjMqlQUI2v%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDPFfLfPgbj1LOmAlGSrpBJFjygsctAX3TnjKUgrVlsmkIYNmv2EKV15JtHWLFtjIVmi4GIik2AcdSPbnVTbQMixQ5GGGh7kMu7r9Of%2BsEVyeElA7lGGLa%2FzY6kTD3XRsQacREIJvTzbrtxayzPsWS0rTUdikEEUrG%2FZmMrzyoWKB%2BEZIgBtwgHWckx8I4fcmko4r%2BZDCDPKEqcPV7SE3f974bJrWeX8IyzXIx6QZgV2E7%2BYqIhEn4iBrP%2BpgJwTjCTdMlPQytmUJHrfDP1TCgG3hnamY8kSsgp%2FRZIHAJNOgPu5%2B0Ws8dpzcpcUTp5gfkOLs8N0buf7jdxWU1%2BzifL8JMDHOoWoegpt2Oqqj%2B0seWIQhMK043s89hVJ25Y0A5FnkgSqSfc7DK1uBZI5d7mHau25pgREZZLO2r7uMiyWtwSe99VqN6SkXT3Cr5SinpDColSM2udWryr2niUm7u0HzgeQ3DvNsrsy5cRJA%2BqCh%2By4psrei5u7Z%2B9p9BPfIKW%2FRNxWiPCaxsD7XgF7OQAHvE8RI32uJ5BpxPbVA6kJCrSENd3GJvzcsCAkpnva%2FFh5SJq%2FPZNswHYWEmXFJLPrxim13WoXAv2cWHSfZTaKqZl%2FEqYWFNZu99sztjtsAMBCxuedGKqzD7zyx8Td3ojuefBrYgNfnDyERjJ6HQiLhIBIo2EsigQoK8MS7wXGIwF1HrwTiV9zT7DIlNOghmMWH7Esme%2FTCQrA9KlTQOmSMeC8MCUdFWt7Go9MHkuj7iuxLrFQhjUr3HHg0WLIal4CjJouCarlL31VCLw0Xrsi0JscmGSpe4xtfDm0LBIIZOeVPD3iSoBZQMMnSic8GOpkB85eqGuvbTo9RUZ7Ai%2FRv8jpMKv0YX7PTmw114szKgrnTQRN9Vcyfon91JQbauRKIoarmUIrTkSYHednB8CjyGqK1H3blXbSUvA1qUGOQGimKKlKROYL8HbizeEJyHv4YwUbi1Oa7AMtLoe67x%2FHhjuSULb%2FL60duPs0diBIwgc74WhMO0eWkoFcriOb1RDn8iThJTt%2Fe5WIB&X-Amz-Signature=7ba88c53823838ef20940e3509d6fe9045f0e275bbc0a65f118ccbf2c740bbd9&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Risk_Assessment_Questionnaire.pdf%22&x-id=GetObject

☐ Exemption

7.12. Hypro Dealer*

Is your firm an authorized dealer of Hypro parts?

☐ Yes

☐ No

*Response required

7.13. Ability to Source Refuse Parts*

Does your firm have the ability to source refuse parts from Labrie and Newway?

☐ Yes

☐ No

*Response required

7.14. Inventory*

Does your firm have or have the ability to possess a standing inventory of hydraulic components and/or refuse parts and filters?

☐ Yes

☐ No

*Response required

7.15. Local Branch*

Does your firm have a branch within Sacramento County or a neighboring County? If so, please provide the address.

*Response required

7.16. Experience*

Please describe your firm's experience custom machining parts and overhauling hydraulic cylinders.

Please include years in business, the names of the government agencies and businesses the services were provided for.

*Response required

7.17. Warranty on Overhualed Cylinders*

What is your firm's warranty for overhauled hydraulic cylinders? Please describe the policy in great detail.

*Response required

7.18. Expected Lifecycle for Overhauled Cylinder*

What is your firm's expected life cycle for a hydraulic cylinder overhauled by your firm?

8. Pricing Table

PRICING TABLE

Pricing shall remain firm for the initial contract term. Any price adjustments must be supported by manufacturer documentation and approved by the County. All pricing shall include delivery to County facilities unless otherwise specified.

Line Item Description Quantity Unit of

Measure Unit Cost Total

Please provide your price for a custom machined alternative for items

1a Labrie 2-7/8" Right Hand Arm Grabber

Cylinder Pin (Part #: LAB201189) 1 ea.

1b Labrie Leveling Link Pin (Part #:

LAB201185)

1 ea.

Please provide your price for the following Hy-Pro (Hypro) Filters

2a Hydraulic Filter (Part #: HPCL 10-

25MB)

10 ea.

2b Hydraulic Filter (Part #: HP419NL10-

10MV )

12 ea.

2c Hydraulic Filter (Part #: PFH167SKV-

HPS)

15 ea.

Please provide your price for the following Labrie Parts

3a Filter - Hydraulic Tank (Part #:

LHYF20030)

107 ea.

3b LFT Follower Pannel Roller (Part #:

60779) 99 ea.

3c Arm Extend Cylinder (Part #:

HYC00970)

95 ea.

3d Packer Hose Lower 43" 45 degrees

(Part #: 168987) 68 ea.

3e Packer Cylinder (Part #: HYC00507-01) 43 ea.

Line Item Description Quantity Unit of

Measure Unit Cost Total

3f HD Right Hand Arm Lift Cylinder (Part

#: HYC00966-01)

18 ea.

3g Joystick (Part #: PNJ01500) 18 ea.

3h New Arm Stack Valve (Part #:

HYV04406-02)

11 ea.

3i Gripper Pad (Part #: BCB01485) 368 ea.

3j Chain Link HD Arm (Part #:

QUC00411)

241 ea.

3k ROD Limit Switch (Part #: ELI00850-

02) 136 ea.

3l Bushing HD Arm (Part #: 84786) 109 ea.

Please provide your price for the following Newway Parts

4a Driver's Door Joystick (Part #: 140867) 19 ea.

4b PTO Pump with Monoblock (Part #:

133067) 10 ea.

4c Packer Cylinder (Part #: 118617) 4 ea.

4d Arm Lift Cylinder (Part #: 118615) 12 ea.

4e Dub Length HYD Filter (Part #:

141721) 130 ea.

4f HYD Filter (Part #: 119789) 88 ea.

4g Rubber Chain Guard (Part #: 132498) 35 ea.

4h Arm Roller (Part #: 121964) 31 ea.

4i Nut (Part #: 126690) 81 ea.

4j Gripper Pad (Part #: 122295) 40 ea.

Line Item Description Quantity Unit of

Measure Unit Cost Total

4k Flag Bracket Kit/ Arm Target (Part #:

136466) 36 ea.

4l Arm Mast Roller Bearing (Part #:

122072) 16 ea.

Labor Rate

5a What is your firm's labor rate to overhaul a Labrie Cylinder No. L2-

HYC00507-01 as found in the attachments as document "a".

1 hour

5b What is your firm's labor rate for fabrication and metal work?

1 hour

5c What is your firms labor rate to overhaul hydraulic cylinders and hydraulic components?

1 hour

DISCOUNT TABLE

Please provide your firm's discount off of list price for the following categories. If your firm has a range of discounts please upload a document of listing all of the brands, parts, or items and their corresponding discounts with your firm's proposal. “List price” shall be defined as the current published price from the original equipment manufacturer (OEM) at the time of order. The Contractor shall submit firm, fixed percentage discounts off current published OEM list pricing for all applicable parts. All pricing shall include delivery to County facilities unless otherwise specified. For items without a published OEM list price, the Contractor shall disclose the cost basis and apply a maximum markup percentage.

Line Item Description Unit of Measure Percentage

Discount Off of List Price

6a Please provide your firm's discount percentage off of your published list price of OEM hydraulic components.

If your firm cannot provide a fixed percentage for the entire category please provide the discount range.

% off list price

6b Please provide your firm's discount percentage off of your published list price of Labrie parts. If your firm cannot provide a fixed percentage for the entire category please provide the discount range.

% off list price

Line Item Description Unit of Measure Percentage

6c Please provide your firm's discount percentage off of your published list price of New Way parts. If your firm cannot provide a fixed percentage for the entire category please provide the discount range.

% off list price

6d Please provide your firm's discount percentage off of your published list price of aftermarket hydraulic components. If your firm cannot provide a fixed percentage for the entire category please provide the discount range.

% off list price

6e Please provide your firm's discount percentage off of your published list price of hydraulic hoses and fittings.

If your firm cannot provide a fixed percentage for the entire category please provide the discount range.

% off list price

6f Please provide your firm's discount percentage off of your published list price of air conditioning hoses. If your firm cannot provide a fixed percentage for the entire category please provide the discount range.

% off list price

9. Sacramento County Standard Terms and Conditions

A. BID/QUOTE/PROPOSAL TERMS AND CONDITIONS: All of the terms and conditions of the bid, quote, or proposal against which this agreement is applied, are hereby incorporated.

B. SALES TAX NOT INCLUDED: Unless otherwise definitely specified, the unit prices do not include

California sales and use tax or Sacramento County sales and use tax.

C. INVOICING & PAYMENT: Upon timely submission of itemized invoices by vendor/contractor, payment shall be made per the terms of this agreement and for the prices stipulated for supplies delivered and/or services rendered after inspection and acceptance. Deductions, if any, may be made from payment as provided by this agreement. Payment on partial deliveries may be made whenever amounts due so warrant or when requested by the vendor/contractor and approved by the County. In connection with any cash (payment) discount specified in this agreement, time will be computed from the date of complete delivery of the supplies, equipment or services as specified, or from date correct invoices are received by County, whichever is later. For the purpose of earning the discount, payment is deemed to be made on the date of mailing of the County warrant or check.

D. HOLD HARMLESS: The vendor/contractor shall hold the County of Sacramento, its officers, agents, servants and employees harmless from liability of any nature or kind because of use of any copyrighted, or uncopyrighted composition, secret process, patented or unpatented invention, articles or appliances furnished or used under this order, and agrees to defend, at his own expense, any and all actions brought against the County of Sacramento or himself because of the unauthorized use of such articles.

E. DEFAULT BY VENDOR/CONTRACTOR: In case of default by vendor/contractor, the County of

Sacramento may procure the articles or services from other sources and may deduct from any monies due, or that may thereafter become due to the vendor/contractor, the difference between the price named in the contract or purchase order and actual cost thereof to the County of Sacramento. Prices paid by the County shall be considered the prevailing market price at the time such purchase is made.

Periods of performance may be extended if the facts as to the cause of delay justify such extension in the opinion of the Purchasing Agent.

F. RIGHT TO AUDIT: The County of Sacramento reserves the right to verify, by examination of vendor/contractor’s records, all invoiced amounts when firm prices are not set forth in the purchase agreement.

G. ASSIGNMENT: This contract or purchase order is not assignable by vendor/contractor either in whole or in part, without the prior written approval of the County.

H. SUCCESSORS: This agreement shall be binding upon to the benefit of the successors and assigns of the respective parties hereto.

I. F.E.T. EXEMPTION: County is exempt from Federal excise tax pursuant to Internal Revenue Code 26

U.S.C. §4221(a)(4).

J. CHARGES NOT INCLUDED ON FACE NOT ACCEPTABLE: No charge will be accepted for packing, boxing, or cartage, except as specified in the Notice of Award. Freight collect shipments will not be accepted.

Merchandise will not be accepted if payment is to be made at the time of delivery.

K. TITLE/RISK OF LOSS: Title, ownership, and risk of loss or damage of the Goods shall be in accordance with Delivery/FOB Terms on Page 1 of the contract. The Goods are delivered to, inspected and accepted by County, except when such loss or damage is due to the fault or negligence of County.

L. ALL UNDERSTANDINGS IN WRITING: It is mutually understood and agreed that no alteration or variation of price, quantity, supplies and/or services, and any terms of this contract shall be valid unless made in writing and signed by the parties hereto, and that no oral understandings or agreements shall be binding.

M. FORCE MAJEURE: The parties will not be held liable for delays or failure in fulfillment of conditions of purchase order or contract resulting from events beyond the reasonable control of such parties. Such events include, but are not be limited to strikes, riots, acts of war, epidemics, acts of government, fire, power failures, nuclear events, earthquakes, acts of terrorism, severe weather events and other disasters.

N.VENDOR/CONTRACTOR TERMS AND CONDITIONS: County’s standard terms and conditions shall govern any contract awarded. If, after award of contract, vendor/contractor provides additional terms or conditions, and there is a conflict between the terms and conditions of the parties, County’s terms and conditions shall govern.

O. INFORMATION TECHNOLOGY ASSURANCES: Vendor/contractor shall take all reasonable precautions to ensure that any hardware, software, and/or embedded chip devices used by vendor/contractor in the performance of services under this agreement, other than those owned or provided by County, shall be free from viruses. Nothing in this provision shall be construed to limit any rights or remedies otherwise available to County under this agreement.

P.COMPLIANCE WITH FAMILY SUPPORT ORDERS: Vendor/contractor hereby certifies that it's principal owner(s) is in substantial compliance with Sacramento County's DCSS Program, federal and state laws regarding lawfully served orders for child, family and spousal support, including wage reporting and assignment of wages. (Failure to comply with such orders and cure the default within 90 days of notice by the County shall be grounds for termination of the contract or purchase order.

Q. COMPLIANCE WITH ALL LAWS, LICENSES AND PERMITS: In the performance of their duties, Vendor/contractor shall comply with all applicable federal, state, and county statutes, ordinances, regulations, directives, and laws and this contract shall be deemed to be executed within the State of

California and construed with and governed by the laws of the State of California. Vendor/contractor shall possess and maintain all necessary licenses, permits, certificates and credentials required by the laws of the United States, the State of California, County of Sacramento and all other appropriate governmental agencies, including any certification and credentials required by County. Failure to comply with all laws, licenses and permits shall be deemed a breach of this Agreement and constitutes grounds for the termination of this Contract.

R. FOREIGN CURRENCY: In the event vendor invoices submitted to the County of Sacramento is received in foreign currency, vendor understands and agrees the County of Sacramento will pay in US Dollars via wire, ACH, or check payment method. The County of

Sacramento's payment of US Dollars will be calculated using the currency exchange rate on the invoice date, regardless of date paid, or received by vendor. The County of Sacramento calculates US

Dollars based on the exchange rate on such invoice date provided by the Oanda currency converter site: http://www1.oanda.com/lang/en/currency/converter/.

http://www1.oanda.com/lang/en/currency/converter/

10. Additional Terms and Conditions

10.1. Additional Terms and Conditions

Bidder Responsibility: You are expected to be thoroughly familiar with all specifications and requirements of this bid. Your failure or omission to examine any relevant form, article, site or document will not relieve you from any obligation regarding this bid. By submitting a response, you are presumed to concur with all terms, conditions and specifications of this bid unless you have specifically, by section number, raised objection.

Awards:

1. The County of Sacramento reserves the right to:

1. award responses received on the basis of individual items, or groups of items, or on the entire list of items;

2. reject any or all responses, or any part thereof;

3. waive any informality in the responses; and

4. accept the response that is in the best interest of the County. The Purchasing Agent's decision shall be final.

2. Preference for Sacramento County Products. In purchases by the County of Sacramento, price and quality being equal, preference must be given to Sacramento County products (Charter of the County of Sacramento, sec. 83); also, ". . . preference must be given to the lowest responsible local bidder offering to supply such items for purchase which are raised, grown, manufactured, fabricated, processed or assembled in Sacramento County . . ." (Sacramento

County Code, sec. 2.56.060).

3. Preference for California-made materials. Pursuant to Sections 4330-4333 of the Government

Code, the County, in awarding the purchase, must prefer supplies partially manufactured, grown or processed in California, price, fitness and quality being equal. In order to receive preference, responses must clearly specify the item(s) for which preference is claimed and the preference applicable.

Taxes:

1. Include any sales, use, or federal excise taxes in your response as separate line item(s).

2. If your company is outside California and collects sales tax, please state the amount as a separate item if the County is to remit the tax.

3. Items purchased for resale will show the County's resale permit number on the purchase order.

4. Exemption certificates will be furnished when federal excise tax is exempted.

Brand Names: Brand names and numbers, when used, are for reference to indicate the character or quality desired. Equal items will be considered, provided your offer clearly describes the article. Offers for equal items must state the brand and number, or level of quality. The determination of the

Purchasing Agent as to what items are equal is final and conclusive. When brand, number, or level of quality is not stated by bidder, the offer will be considered exactly as specified.

Samples: Samples of articles, when required, must be furnished free of cost. Samples may be retained for future comparison. Samples which are not destroyed by testing or which are not retained for future comparison will be returned upon request at your expense.

Termination:

1. County may terminate any resulting contract without cause upon thirty (30) days written notice to the other party. Notice shall be deemed served on the date of mailing. If notice of termination for cause is given by County to contractor and it is later determined that contractor was not in default or the default was excusable, then the notice of termination shall be deemed to have been given without cause pursuant to this paragraph (A).

2. County may terminate any resulting contract for cause immediately upon giving written notice to contractor, should contractor materially fail to perform any of the covenants contained in resulting contract in the time and/or manner specified. In the event of such termination, County may proceed with the work in any manner deemed proper by County. If notice of termination for cause is given by County to contractor and it is later determined that contractor was not in default or the default was excusable, then the notice of termination shall be deemed to have been given without cause pursuant to paragraph (A) above.

3. County may terminate or amend any resulting contract immediately upon giving written notice to contractor, 1) if advised that funds are not available from external sources for resulting contract or any portion thereof, including if distribution of such funds to the County is suspended or delayed; 2) if funds for the services and/or programs provided pursuant to resulting contract are not appropriated by the State; 3) if funds in County's yearly proposed and/or final budget are not appropriated by County for resulting contract or any portion thereof; or 4) if funds that were previously appropriated for resulting contract are reduced, eliminated, and/or re-allocated by County as a result of mid-year budget reductions.

4. If any resulting contract is terminated under paragraph A or C above, contractor shall only be paid for any services completed and provided prior to notice of termination. In the event of termination under paragraph a or c above, contractor shall be paid an amount which bears the same ratio to the total compensation authorized by resulting contract as the services actually performed bear to the total services of contractor covered by resulting contract, less payments of compensation previously made. In no event, however, shall County pay contractor an amount which exceeds a pro rata portion of the resulting contract total based on the portion of the resulting contract term that has elapsed on the effective date of the termination.

5. Contractor shall not incur any expenses under any resulting contract after notice of termination and shall cancel any outstanding expenses obligations to a third party that…