Heavy Equipment and Light Duty Tires

The West Virginia Department of Transportation (WVDOT), Division of Highways, District Nine, issued Centralized Request for Quote (CRFQ) DOT2600000058 for the establishment of a Central Master Agreement to supply heavy equipment and light duty tires on an as-needed basis. This cooperative purchasing opportunity is structured as an open-ended requirements contract allowing multiple public entities to utilize the resulting agreement for individual procurement needs. The procurement encompasses three primary product categories: tires and tire tubes inventory purchases, heavy truck and equipment tires (applicable to vehicles such as Freightliner, Mack, and International trucks), and automobile or light truck tires. Bidders must submit pricing on a firm, fixed-price basis for over 100 line items across multiple tire sizes and equipment types used in transportation and construction operations, with pricing remaining stable throughout the initial contract period and any renewal options. The solicitation was posted on January 21, 2026, with technical questions due by 10:00 a.m. on January 30, 2026, and the submission deadline of February 10, 2026, at 1:30 p.m. Delivery locations include the district headquarters at 146 Stonehouse Road, Lewisburg, West Virginia, along with 19 operational sites across southern West Virginia counties including Summers, Monroe, Fayette, and Greenbrier counties. Vendor qualifications, past performance, and financial stability will be evaluated as part of the award criteria, with site visits available upon request.

The solicitation documents do not specify set-aside percentages or restrictions limiting responses to particular vendor categories, though small business and disadvantaged vendor set-asides may apply depending on state procurement policies, and vendors should verify all applicable compliance requirements prior to submission. No incumbent contractor information or current pricing is disclosed in the available documentation. The procurement does not specify unit prices, total contract amounts, or exact budgetary constraints within the provided materials; vendors must consult the complete specifications and pricing exhibit to determine cost parameters. All quotes must conform to technical specifications outlined in the comprehensive solicitation package, including terms and conditions addressing insurance, bonding, compliance obligations, performance standards, indemnification requirements, and contract modification or termination conditions. Interested vendors should direct inquiries to buyer John W. Estep at 304-558-2566 or john.w.estep@wv.gov to obtain clarification on specifications, pricing requirements, or any other procurement details necessary for submission.