Heavy-Duty Bus Parts

The City of Gainesville, Florida, is soliciting competitive bids for Heavy-Duty Bus and Truck Brakes and Miscellaneous Parts through an Invitation to Bid (ITB) process for a one-year contract period from October 1, 2026, through September 30, 2027. The procurement encompasses eight distinct lots of specialized components: HD Brake Kits, Air Systems parts, HD Miscellaneous Parts, HD Belts, HD Filters, Charging/Starting components, Lights and Bulbs, and Differentials, with anticipated annual usage quantities ranging from one to 230 units per item depending on the specific part. All parts must be new and of the highest quality available, meeting or exceeding original equipment manufacturer (OEM) specifications, unless specifically identified as rebuilt; bidders must guarantee a maximum delivery time of fourteen days for both stock and non-stock parts and maintain sufficient stock access with twenty-four-hour emergency contact availability. Qualified contractors must have been in the heavy-duty bus and truck brake business for at least five years, servicing accounts of comparable size to the City of Gainesville. The solicitation was released on April 2, 2026, with a question submission deadline of April 28, 2026, and a mandatory pre-solicitation meeting; bid responses must be submitted by May 12, 2026, at 3:00 p.m. via the OpenGov eProcurement Portal. Award will be made to the lowest responsive and responsible bidder for each lot based on a tiered point distribution system where the lowest-priced item receives five points, the next lowest receives four points, and subsequent pricing tiers receive three, two, one, and zero points respectively, with ties resolved in favor of the most responsive vendor with the lowest overall total price determined by which vendor bid on the greatest number of items.

The solicitation documents do not identify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor preferences applicable to this procurement. No specific award values or budget ranges are specified in the available materials, and the City of Gainesville does not guarantee any minimum dollar amounts for purchases under the contract. The successful contractor must comply with Florida's Living Wage requirements if the contract's effective date is on or before September 30, 2026, and must maintain Workers' Compensation insurance, Professional Liability coverage, Public Liability insurance of $1,000,000 per occurrence, and Automobile Liability insurance of $500,000 per occurrence. Additionally, the contractor must register with the E-Verify system to confirm employee work authorization and provide an anti-human trafficking affidavit prior to the contract's effective date. The City reserves the right to conduct background investigations, verify business licensing, and audit contractor records for three years following contract completion, and retains the authority to terminate the contract without cause upon thirty days' written notice or with cause following a thirty-day cure period.