Heat Stress Monitors

The Commonwealth of Kentucky's Finance and Administration Cabinet, on behalf of the Labor Division of Occupational Safety and Health Education & Training, issued Request for Bid (RFB) 758 2300000206 for the procurement of Heat Stress Monitors. This is a competitive sealed bid procurement requiring vendors to respond to all line items on a "Group All" basis or face rejection as non-responsive. The solicitation calls for four QT-32 Heat Stress Monitors (QUESTemp 32 brand with alkaline battery and standard accessories), two QT-34 Heat Stress Monitors (same specifications), and seven SE-402 Sound Examiner Kits with AC-300 Calibrators (including meter, calibrator, microphone, USB cables, power supply, windscreen, calibrator adapter, and storage case), with no substitutions permitted and all items must be compatible with existing equipment. All pricing must be quoted on an F.O.B. Destination Freight Prepaid and Allowed basis, exclusive of federal excise taxes and Kentucky sales or use taxes, with delivery costs included in the bid price. The award will be made on a best value basis allocating 90 points to price (with the lowest bidder receiving maximum points and subsequent bidders scored proportionally) and 10 points to delivery, with a preferred delivery date of December 15, 2022, and one percent deducted from invoices for each day delivery is delayed beyond the contracted date. Written questions were due by October 6, 2022, at 10:00 a.m. ET, with the bid closing date of October 13, 2022, at 1:30 p.m. ET, and all responses required electronic submission through the Kentucky eProcurement system with vendors needing registration 24 to 48 hours prior to submission.

Kentucky resident bidders are eligible for reciprocal preference, while qualified bidders including Kentucky Correctional Industries (20 percent preference), Kentucky Industries for the Blind, and nonprofit agencies serving individuals with severe disabilities (15 percent preference) may receive enhanced scoring. Vendors must comply with mandatory affidavit requirements addressing campaign finance laws, tax registration and payment obligations, trade boycott prohibitions, and lobbyist restrictions, and successful bidders must complete Revenue Form 10A100 (Kentucky Tax Registration Application) and provide a Certificate of Authority from the Kentucky Secretary of State if a foreign entity. No incumbent vendor information or existing contract details are specified in the solicitation documents. Bidders must submit best price and best delivery terms in accordance with all terms and conditions outlined in the solicitation attachments, and the Commonwealth reserves the right to cancel the RFB if responses exceed available funding. The contract contains no specified initial period, renewal clause, or contract term, and no award value or budget range is disclosed in the available documentation.