Head Start Hattie Fields - Flooring Replacement

Palm Beach County Facilities Development and Operations Department, Capital Improvements Division is requesting bids for flooring replacement at Head Start Hattie Fields in South Bay, Florida under Annual Contract 2023-044251, with bids due October 1, 2026 at 2:00 p.m. (extended from September 17 by Addendum Three issued September 16). Bidders must qualify under the County's Annual Contract for Flooring and submit qualification applications at least 10 days before the bid due date. A mandatory pre-bid meeting was held August 12, 2026 at the facility.

The scope includes removal and replacement of existing Vinyl Composition Tile (VCT), Vinyl Sheet Flooring (VSF), and cove base with specified new products: Forbo Marmoleum Composite Tile in "Refreshing Green" and "Barley" (corridor areas); Armstrong Standard Excelon VCT in "Mint Cream" (classrooms and offices); and Roppe vinyl cove base in multiple colors. Addendum Two clarifies that existing carpet in classrooms remains in place while only vinyl sheeting is replaced with VCT. Addendum Three expanded the scope to include Room 105 (Center Manager's Office), Bathroom 145, and Bathroom 139 under revised Exhibit 3. The contractor must furnish attic stock (10% additional material), provide thresholds and transition strips, move and return furniture, and obtain a Certificate of Occupancy or Completion before final payment.

Work must be substantially completed within 120 calendar days from Notice to Proceed, with liquidated damages of $120 per day for delays. All work is performed during standard business hours (7:00 a.m. to 5:00 p.m., Monday through Friday). Bid security and a Public Construction Bond are required if the bid amount is $200,000 or more, with bid security at 5% of bid price and performance bond at 100% of contract amount. Small Business Enterprise (SBE) participation is required via Schedules 1 and 2. A 12-month warranty covers all equipment, materials, and labor against defects from substantial completion. Confidential building plans (Exhibit 3 Revised) require execution of a Non-Disclosure Agreement before access.