HCC XR for Huttonsville Correctional

The West Virginia Division of Correctional Resources (DCR) is soliciting bids for a one-time purchase of medical imaging equipment for the Huttonsville Correctional Center located in Tucker County. The procurement seeks three primary contract items: a DelWorks Digital Radiography Workstation (Dell Optiplex 7000 with Dell P2418HT monitor or equal), a DelWorks E14Cw Ultra-lightweight Portable Cesium Wireless Detector (or equal), and optional alternate X-ray digitizing systems meeting specified mandatory requirements. The workstation must include a minimum 4.6 GHz Intel Core i5-12500 processor, 16 GB RAM, 1 TB M2 NVMe SSD, Windows 10 Pro 64-bit operating system, 24-inch IPS LED-backlit LCD monitor with Full HD 1920x1080 resolution, DICOM connectivity, and DelWorks software with specific imaging capabilities including Automatically Programmed Radiography. The portable detector must feature a 14x17-inch size, 148-micron pixel size, 3.5 line pairs per millimeter resolution, 16-bit image depth, three-second image preview, Auto Exposure Detection, two-hour charging time, and eight-hour battery operation with two removable batteries. All equipment must be new with full manufacturer's warranty, and vendors must provide installation, setup, and applications training at no additional cost, with a minimum one-year parts and labor warranty required. The non-mandatory pre-bid meeting is scheduled for October 3, 2025, at 2:00 PM EST, with bid opening on October 8, 2025, at 10:30 AM EST; vendor questions must be submitted by October 3, 2025, at 2:00 p.m. EST to buyer Wassef Maazaoui at 304-558-9093 or wassef.maazaoui@wv.gov. Bids must be submitted electronically through wvOASIS or in sealed format on or before the bid opening date and time, with vendors required to acknowledge receipt of any addenda and complete the pricing page in its entirety to avoid disqualification.

The solicitation documentation does not specify any set-aside designations, restrictions on organization types, disadvantaged enterprise requirements, or incumbent vendor information. No existing infrastructure or technology integration requirements are identified in the procurement materials provided. The contract award will be based on the lowest overall total cost for all contract items meeting the required specifications, and vendors must designate a primary contract manager available during normal business hours and provide quarterly reports and annual summaries documenting items purchased. Pricing must be firm for the life of the contract unless otherwise specified, and payment will be made only after delivery and acceptance of goods or services, with payment by electronic funds transfer or the State's P-Card required. A maintenance bond covering a two-year period is required prior to contract award, and the apparent successful vendor must be properly registered with the Agency. The solicitation documents do not disclose estimated purchase volumes, unit prices, or total contract values, indicating that pricing proposals are to be submitted by vendors as part of their bids; the State of West Virginia is exempt from federal and state taxes and will not reimburse such taxes.