ARFQ DCR2600000046 - Specs.pdf

REQUEST FOR QUOTATION

ARFQ DCR2600000046

DelWorks Radiography Workstation and E14Cw Portable Ceslum Wireless Detector or

Equal

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Department of Homeland Security, Division of Administrative Services (DAS) on behalf of the Huttonsville Correctional

Center is soliciting bids to establish a contract for the one-time purchase of Outdoor exercise equipment or equal.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and

Conditions.

2.1 “Contract Item” or “Contract Items” means the list of items identified in Section

3.1 below and on the Pricing Page.

2.2 “Pricing Page” means the schedule of prices, estimated order quantity, and totals contained in wvOASIS or attached hereto as Exhibit A, and used to evaluate the

Solicitation responses.

2.3 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the WV Division of Administrative Services.

2.4 “Business Hours" means Monday – Friday 8:00 AM to 5:00 PM EST excluding weekends and Federal and State holidays, which are as follows

• New Year’s Day (January 1)

• Martin Luther King Day (Third Monday in January)

• President’s Day (Third Monday in February)

• Memorial Day (Last Monday in May)

• Juneteenth (June 19)

• West Virginia Day (June 20)

• Independence Day (July 4)

• Labor Day (First Monday in September)

• Columbus Day (Second Monday in October)

• Veterans Day (November 11)

• Thanksgiving (Fourth Thursday in November)

• Day After Thanksgiving (Fourth Friday in November)

• Christmas Day (December 25)

DelWorks Radiography Workstation and E14Cw Portable Ceslum Wireless Detector or

Equal

1.1 "CR" means computerized radiography which utilizes image plates with various types of phosphor material, which is housed in traditional cassettes.

1.2 "LPI" means lines per inch.

1.3 "µm" means a unit of length equivalent to a millionth of a meter. 1 micron = 1 µm =10-6 m.

1.4 "pixel" means a minute area of illumination on a display screen, one of many from which an image is composed.

1.5 "RAID" means Redundant Arrays of Inexpensive Disks.

1.6 "MP" means Megapixel which is a measurement of the resolution capability.

1.7 "DICOM" means the Digital Imaging and Communications in Medicine

(DICOM) standard for distributing and viewing any kind of medical image regardless of the origin. It is a universal standard for medical imaging.

1.8 "APR" means Automatically Programmed Radiography.

1.9 "DI" means Deviation Index.

1.10 "RFQ" means the official request for quotation published by the Division of Administrative Services (DAS).

3. GENERAL REQUIREMENTS:

3.1 Contract items and Mandatory Requirements: contract items must meet or exceed the mandatory requirements as shown below:

3.1.1 Contract item #1 – DelWorks Digital Radiography Workstation (Dell

Optilex 7000 / Monitor (Dell P2418HT) or equal

3.1.1.1 Must have Processor: 4.6 GHz Intel core i5-12500 at minimum or equal.

3.1.1.2 Must have Memory: 16 GB RAM at minimum or equal.

3.1.1.3 Must have Hard Disk Drive a minimum of 1 TB M2 NVMe

Solid State Drive or equal.

3.1.1.4 Must have Operating System: must be at least Microsoft

DelWorks Radiography Workstation and E14Cw Portable Ceslum Wireless Detector or

Equal

Windows 10 Pro 64- bit(standard) or equal.

3.1.1.5 Must have Display Type: IPS LED-Backlit Liquid-crystal

Display (LCD) Monitor / TFT active- matrix touchscreen or equal.

3.1.1.6 Must have Diagonal Size : 24 inch minimum or equal.

3.1.1.7 Must have Native Resolution: Full HD (1080p) 1920 x 1080 minimum or equal.

3.1.1.8 Must have DICOM Connectivity or equal.

3.1.1.9 Must have EasyConnect Auto Exposure Detection (AED) Technology or equal.

3.1.1.10 Must have DelWorks software or equal that has Image

rotation in 90-degree steps, horizontal mirroring, automatic and manual image cropping to collimated area or equal.

3.1.1.11 Must have DelWorks software or equal that has Effective management, analysis, and reporting of rejected images or equal.

3.1.1.12 Must have DelWorks software or equal that has automatically

Programed Radiography(APR) specific default values with manual Adjustment or equal.

3.1.2 Contract item #2 – Del Works E14Cw Ultra-light weight

portable Celsum Wireless Detector or equal

3.1.2.1. Must have Detector size: must be 14 x 17 Inches or equal.

3.1.2.2. Must have Pixel size: Must be 148 um or equal.

3.1.2.3. Must have Resolution: Must be 3.5 Ip/mm (line pairs per millimeter) or equal.

3.1.2.4. Must have Active Area: must be 14 x 17in (35x43 cm) or equal.

3.1.2.5. Must have Image Depth: Must be 16-bit A/D (analog-to-digital converter) or equal.

3.1.2.6. Must have Image preview: Must be 3 seconds or equal.

3.1.2.7. Must have Must have Auto Exposure Detection(AED) or equal.

3.1.2.8. Must have Charging Time: 2 Hours or equal.

3.1.2.9. Must have Battery Operation Time: must be up to 8 Hours or equal.

3.1.2.10. Must have 2 removeable batteries with each detector or equal.

3.1.3. Contract item #3 – If bidding an alternate X-ray digitizing system, Vendor must clearly identify alternative unit, and provide manufacturer's specifications, industry literature, or any other relevant documentation that demonstrates the alternative

DelWorks Radiography Workstation and E14Cw Portable Ceslum Wireless Detector or

Equal meets the following mandatory requirements.

3.1.3.1. System viewing software shall permit a range of editing options to include but not limited to flip, rotate, arbitrary rotate, zoom, pan, and inversion.

3.1.4. Vendor shall set up and install the equipment at the

facilities. This shall be included in the Unit Price.

3.1.5. Vendor shall provide applications training for the system. This shall be included in the Unit Price.

3.1.6. All items shall be new, so that they have the full manufacturer’s warranty available to them. Used or refurbished products will not be accepted.

3.1.7. Warranty: Vendor shall provide a minimum of 1-year parts and labor warranty

4. CONTRACT AWARD:

4.1 Contract Award: The Contract is intended to provide Agency with a purchase price on all Contract Items. The Contract shall be awarded to the

Vendor that provides the Contract Items meeting the required specifications for the lowest overall total cost as shown on the Pricing Page.

4.2 Confidentiality Policies and Information Security Accountability: Vendor agrees to adhere to the Confidentiality Policies and Information

Security Accountability Requirements Which can be found at:

https://www.state.wv.us/admin/purchase/privacy/ At the Agencies discretion, the Agency can require the Vendor and its employees to execute the

Confidentiality Agreement.

4.3 Pricing Page: Vendor should complete the Pricing Page. Vendor should complete the Pricing Page in its entirety as failure to do so will result in

Vendor’s bids being disqualified.

The Pricing Page contain a list of the Contract Items and estimated purchase volume. The estimated purchase volume for each item represents the approximate volume of anticipated purchases only. No future use of the

Contract or any individual item is guaranteed or implied.

Vendor should electronically enter the information into the Pricing Page through wvOasis, if available, or as an electronic document. In most cases, the Vendor can request an electronic copy of the Pricing Page for bid purposes by sending an email request to the following email address:

Wassef.maazaoui@wv.gov

5. PERFORMANCE

5.1 Vendor and Agency shall agree upon a schedule for performance of Contract

Services and Contract Services Deliverables, unless such schedule is already included herein by Agency. In the event that this Contract is designated as an open-end contract, vendor shall perform in accordance with the release orders that may be issued against this contract.

6. PAYMENT:

6.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

7. VENDOR DEFAULT

7.1 The following shall be considered a vendor default under this Contract.

7.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.

7.1.2 Failure to comply with other specifications and requirements contained herein.

7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the

Contract Services provided under this Contract.

7.1.4 Failure to remedy deficient performance upon request.

7.2 The following remedies shall be available to Agency upon default.

7.2.1 Immediate cancellation of the Contract.

7.2.2 Immediate cancellation of one or more release orders issued under this

Contract.

7.2.3 Any other remedies available in law or equity.

mailto:Wassef.maazaoui@wv.gov

8. MISCELLANEOUS:

8.1 No Substitutions: Vendor shall supply only Contract Items submitted in response to the Solicitation unless a contract modification is approved in accordance with the provisions contained in this Contract.

8.2 Vendor Supply: By signing its bid, Vendor certifies that it can supply the Contract

Items contained in its bid response.

8.3 Reports: Vendor shall provide quarterly reports and annual summaries to the

Agency showing the Agency’s items purchased, quantities of items purchased, and total dollar value of the items purchased. Vendor shall also provide reports, upon request, showing the items purchased during the term of this Contract, the quantity purchased for each of those items, and the total value of purchases for each of those items. Failure to supply such reports may be grounds for cancellation of this

Contract.

8.4 Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor’s responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this

Contract. Vendor should list its Contract manager and his or her contact information below.

Contract Manager:

Telephone Number:

Fax Number:

Email Address: