Hauling Transfer Trailers
Closed State & local contract opportunity
- Solicitation number
- Y25-1037
- State
- Florida
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- Point of contact
-
- Louis Straffi louis.straffi@ocfl.net (407) 836-5635
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Orange County, Florida is seeking a contractor for Hauling Transfer Trailers (Solicitation Y25-1037) to transport waste from two transfer stations (Porter and L.B. McLeod) to the Orange County Landfill. The procurement requires a qualified transportation service provider to utilize their own tractors for hauling aluminum walking floor trailers supplied by the county, with an estimated 10,000 trips per route over a five-year contract period. Contractors must maintain a minimum of two tractors, have drivers complete a county safety course, and operate within specified transportation routes involving loading at transfer stations and delivering to landfill staging areas. Key qualifications include the ability to respond to hauling requests within 48 hours, maintain detailed trip logs, and operate within strict operational parameters, including daily service seven days a week between 5:30 AM and 5:30 PM (excluding Thanksgiving and Christmas Day). The solicitation requires electronic submission through the OpenGov e-Procurement Platform by September 30, 2025, at 4:00 pm EST, with a non-mandatory pre-solicitation meeting scheduled for September 4, 2025, and a deadline for submitting questions on September 9, 2025, at 5:00 pm EST.
The contract will be awarded on an all-or-none basis to the lowest responsive and responsible bidder, with pricing structured per trip and subject to potential Consumers Price Index (CPI-U) escalations up to 4% annually after the initial contract year. While no specific set-aside designations are mentioned, bidders must provide professional licenses, references demonstrating transportation services experience, and comply with county requirements including E-Verify, anti-human trafficking attestations, and specific insurance standards. The historical average payload is approximately 20 tons per trailer, with a maximum total weight of 80,000 pounds for loaded tractor and trailer combinations. Contractors will be responsible for all transportation expenses, including tolls, and must operate tractors with operational hydraulic "wet kits" for trailers. The contract is a term agreement with a five-year performance period, and the county is not obligated to purchase a minimum quantity of services. While no specific budget range is provided, the scope suggests a substantial multi-year transportation services contract with significant operational requirements and potential annual revenue for the selected contractor.
Opportunity text
NOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is accepting sealed offers for Hauling Transfer Trailers (Y25-1037)
Sealed offers for furnishing the above will be accepted up to 4:00 pm EST on Tuesday, September 30, 2025.
NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.
Responses received after the submission deadline and/or transmitted outside of the designated OpenGov e-Procurement Platform shall be rejected.
Important Instructions for Electronic Submittal
The County is ONLY accepting electronic submissions using the OpenGov e-Procurement Platform. Respondents shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/login . Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic offer.
It is the respondent's responsibility to ensure they commence their upload efforts timely to meet the submission deadline. The County shall not be responsible for delays caused by any occurrence, including the respondent's network delays, bandwidth issues, internet outages, or technical difficulties.
OpenGov Technical Support
For Technical Support, respondent's can reach the OpenGov Service Desk:
Chat (preferred): Click the button in the lower right hand corner of the portal
Email: procurement-support@opengov.com
Phone: 1 (650) 336-7167 Hours: Mon-Fri 7am - 10pm EST
Timely Questions Regarding this Solicitation
The question and answer module of OpenGov IS being utilized for this solicitation. Timely questions concerning this solicitation shall be submitted in accordance with the deadline for questions: Tuesday, September 9, 2025 at 5:00 pm EST. Respondents are instructed not to contact the initiating division directly.
Consideration for modification or alteration of the documents contained in this solicitation shall be requested during the specified question period, before the applicable deadline. No oral interpretation of the meaning of the plans, specifications, or other Contract documents shall be considered binding. The County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager, Procurement Division.
Answers for timely questions will be addressed in the OpenGov question and answer module or as an addenda to this solicitation depending on volume, participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of a written addendum which, if issued, will be available for download. All addenda and questions/answers so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.
This provision exists solely for the convenience and administrative efficiency of Orange County. No respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any respondent or third party have any standing to sue or cause of action arising there from.
Untimely questions are unable to be submitted in the question and answer module, thereafter respondents raising critical concerns must email louis.straffi@ocfl.net. Critical clarifications may be made via addenda, however, untimely questions may not be considered.
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