Hand soap cartridges, hand sanitizer cartridges and dispensers

The Illinois Department of Corrections is conducting a competitive procurement for hand soap cartridges, hand sanitizer cartridges, and dispensers, specifically seeking SC Johnson Professional brand products. The solicitation, identified as 25-426DOC-CENTO-B-47889, will be executed entirely through the BidBuy electronic procurement system, with electronic bid submissions required by June 17, 2025. The contract encompasses wall-mounted manual dispensers and various hand hygiene products, with estimated quantities including 500 cases of foam hand soap, 1,500 cases of antibacterial hand wash, and 1,000 cases of hand sanitizer. Bidders must submit comprehensive documentation including Vendor Disclosure forms, Contract forms, and a Business Enterprise Program (BEP) Utilization Plan, with bids required to remain firm for 180 days from opening. The state will evaluate bids based on responsiveness, responsibility, and lowest price, with delivery expectations of 14 calendar days from order placement to multiple IDOC facilities. Potential bidders must be registered in the Illinois Procurement Gateway and comply with standard state procurement terms and conditions.

The procurement includes a 3% Business Enterprise Program (BEP) participation goal for businesses owned by minorities, women, and persons with disabilities, with an aspirational target of awarding not less than 30% of total contract dollars to diverse vendors. Vendors must submit a detailed Utilization Plan demonstrating how they will meet or exceed diversity participation goals, either through direct performance, subcontracting with certified vendors, or documenting good faith efforts. The contract term is three years, with a maximum potential duration of ten years, and includes requirements for comprehensive insurance coverage, specifically $1,000,000 per occurrence and $2,000,000 annual aggregate commercial liability insurance. Potential bidders should note that federal funds may be involved, with a preference for US-manufactured products. While no specific incumbent vendor is mentioned, the solicitation indicates a structured procurement process with rigorous vendor qualification requirements. Though exact contract value is not specified, the procurement suggests a substantial multi-year commitment for providing hand hygiene products across Illinois Department of Corrections facilities.