Guardrail Installation and Repair Services

The City of Charlotte, North Carolina is seeking a qualified vendor to provide Guardrail Installation and Repair Services on an as-needed basis for various roads throughout Mecklenburg County. This Request for Proposals (ITB# 269-2025-176) solicits services including maintenance and repair of guardrail at multiple locations designated by the City Engineer or designee, replacement of damaged guardrail components (posts, blockouts, end treatments), adjustment of guardrail height to current standards, removal and disposal of existing components, site grading and restoration, and replacement of surrounding vegetation. All materials, including galvanized steel W-beam and Thrie-beam rails, steel or timber posts, MASH-compliant guardrail end terminals, reflectors, delineators, and anchoring systems, must be Engineer-approved prior to installation and must comply with North Carolina Department of Transportation Standard Specifications for Roads and Structures (January 2024) and the Manual of Uniform Traffic Control Devices (MUTCD). Required qualifications include the ability to provide 24-hour, seven-day-a-week on-call roadside services with acknowledgment of service orders within one business day and completion within five business days; AWS-certified welders for TIG, MIG, and stick welding on steel, galvanized metals, stainless steel, and aluminum; and all personnel possessing valid North Carolina driver's licenses and the ability to communicate effectively in English. Evaluation criteria focus on vendor qualifications and experience, cost effectiveness and value, and acceptance of contract terms. Proposals must be submitted through the City of Charlotte's Bonfire e-Procurement Portal (https://charlottenc.bonfirehub.com) by March 19, 2026, at 11:00 a.m., with a non-mandatory virtual pre-proposal conference scheduled for March 5, 2026, at 11:00 a.m., and an estimated contract award by City Council on April 27, 2026.

The City of Charlotte has established Minority-owned, Women-owned, and Small Business Enterprise (MWSBE) participation goals through its Charlotte Business INClusion Program, with all subcontractors requiring City approval. Bidders must provide three client references for similar guardrail services, submit certifications regarding debarment and non-debarment status, and comply with Byrd Anti-Lobbying Certification requirements. The contract includes an initial three-year term beginning on the effective date through December 31, 2028, with the City holding the option to renew for two additional consecutive one-year terms. Vendors must maintain comprehensive insurance coverage including automobile liability ($1,000,000 per occurrence), commercial general liability ($1,000,000 per occurrence), workers' compensation meeting North Carolina statutory requirements, and errors and omissions insurance ($3,000,000 per claim/$3,000,000 aggregate). Payment terms require the City to pay undisputed, properly submitted invoices within 30 days of receipt, with invoices due within 60 days after service completion or the contractor waives the right to charge for services. The specific contract value or budget range is not disclosed in the procurement documentation; pricing must be all-inclusive in United States dollars covering every aspect including labor, materials, parts, traffic control measures, and a consistent markup structure applied across standard business hours (6:00 a.m. to 11:59 p.m. Monday through Friday), after-hours (12:00 a.m. to 5:59 a.m. Monday through Friday), weekend, and holiday services.