GT Generator PM & Repair

The Ohio Department of Veterans Services is seeking a qualified supplier to provide comprehensive inspection, testing, preventive maintenance, and repair services for emergency power generators located at the Ohio Veterans Home in Georgetown, Brown County. The procurement specifically targets Kohler Brand generators: a 350kW Fast Response Model 350REOZD and a 750kW Model 750REOZMB. This contract requires an itemized quote not exceeding pricing on the MAC034 index, with a mandatory site visit scheduled for August 5th, 2025, at 10:00am at 2003 Veterans Blvd, Georgetown, OH. The scope of work includes detailed preventative maintenance across multiple service intervals (general, quarterly, semi-annual, and annual), encompassing comprehensive inspections of engine systems, fuel systems, coolant systems, battery infrastructure, controls, and automatic transfer switches. Contractors must provide load bank testing, equipment inspections, repairs, and emergency generator rental capabilities, with all preventative maintenance to be completed by October 31, 2025. The contract will be valid until June 30, 2026, with a potential one-year extension, and will be awarded to the lowest and most responsive bidder through OhioBuys.

The solicitation is exclusively open to suppliers listed on the MAC034 index, effectively restricting potential bidders. Contractors must comply with specific requirements including adherence to NFPA standards, provision of consultation services, maintenance of detailed records, and strict safety and workplace protocols. The successful vendor will be responsible for all equipment management, debris removal, and must guarantee workmanship for one year. Additional requirements include mandatory drug testing, background checks, and potential compliance with HIPAA and privacy law provisions. While a specific award value is not explicitly stated, the comprehensive nature of the maintenance contract suggests a significant scope of work. The contract includes provisions for technical assessments such as checking electrical components, verifying voltage drops, examining remote start contacts, and providing comprehensive documentation after each maintenance visit. Contractors must also be prepared to provide written service procedure reports, detailed findings, repairs, and recommended corrective actions to the Ohio Veterans Home.