Group Term Life, Accidental Death, Long and Short Term Disability and Dismemberment Term Contract

Orange County, Florida is seeking sealed electronic proposals through Request for Proposal (RFP) #Y23-183-KK for a comprehensive Group Term Life, Accidental Death, Long and Short Term Disability and Dismemberment Term Contract. The solicitation covers multiple county agencies, including the Board of County Commissioners, Comptroller's Office, Central Florida Research Park, Supervisor of Elections, Metroplan, Clerk of Courts, and Property Appraiser's Office. The contract will provide insurance coverage for employees working 20 or more hours per week, with the county paying 100% of long-term disability premiums and offering optional additional life and short-term disability coverage. Key deliverables include basic life insurance (one times annual earnings, maximum $200,000), additional life insurance up to $300,000, spouse and dependent life insurance, and Accidental Death & Dismemberment (AD&D) coverage. Long-Term Disability (LTD) benefits are set at 60% of monthly earnings with a $10,000 maximum, and Short-Term Disability offers similar percentage-based coverage. The proposal requires electronic submission through the OpenGov Procurement portal by 4:00 PM local time on Tuesday, April 25, 2023, with a three-year contract period and options to renew for two additional one-year terms. Evaluation criteria will include scope of services, life/AD&D services and benefits, disability services and benefits, and premiums.

Proposers must meet specific financial and operational qualifications, including an A.M. Best financial strength rating of A or better, an A.M. Best Financial Size Category of Class X or higher, a Standard & Poor's insurance rating of A or better, and a Moody's insurance financial strength rating of A2 or better. The solicitation requires a minimum of five years of experience servicing groups of 5,000 or more insureds and being licensed in Florida for at least five years. There are no explicit set-aside designations or restrictions on respondent types mentioned in the documents. The current incumbent appears to be Standard Insurance Company, which has been providing insurance services to Orange County since at least 2002, as evidenced by the historical insurance experience reports. While specific award values are not directly stated, the current monthly premium volumes are substantial, with basic life and AD&D at approximately $30,828.98, employee and spouse life insurance totaling $198,084.46, and disability plans ranging from $2,498.88 to $56,910.58 per month for short-term disability and $54,108.45 for long-term disability. The county requires guaranteed rates for three years, an open enrollment period, and no minimum participation requirements for voluntary products.