Group Term Life, Accidental Death, Long and Short Term Disability and Dismemberment Term Contract

Orange County, Florida is seeking a comprehensive group insurance provider for a contract covering Group Term Life, Accidental Death, Long and Short Term Disability and Dismemberment services (RFP #Y22-1005-KK) for multiple county agencies including the Board of County Commissioners, Comptroller's Office, Supervisor of Elections, Clerk of Courts, and other municipal entities. The procurement requires an insurance provider with a minimum A financial strength rating from A.M. Best, at least five years of experience servicing groups of 5,000 or more insureds, and a Standard & Poor's rating of A or better. Key deliverables include basic life insurance (one times annual earnings up to $200,000), additional employee life insurance, spouse and dependent life insurance, short-term and long-term disability benefits with various elimination periods, and comprehensive administrative services. The contract will be for an initial three-year term with options to renew for two additional one-year periods. Electronic proposals were required to be submitted through the OpenGov Procurement portal by 4:00 PM EST on June 14, 2022, with an effective contract date of January 1, 2023. Evaluation criteria include financial stability, administrative capabilities, claims processing efficiency, and the ability to meet specific mandatory features outlined in the solicitation documents.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The current insurance provider appears to be Standard Insurance Company, which has been providing coverage since at least 2018 based on the attached plan documents. The current monthly premiums for various coverage types total approximately $238,706.79, suggesting a significant annual contract value. The insurance coverage includes both contributory and non-contributory options, with the county paying 100% of basic life and accidental death & dismemberment insurance, while offering employees options to purchase additional coverage through payroll deductions. Long-term disability is provided as a core benefit at no cost to employees, with a 60% benefit percentage and a maximum monthly benefit of $10,000. Short-term disability is a voluntary employee-paid plan with multiple elimination period options ranging from 15 to 120 days. The contract requires the winning provider to comply with detailed enterprise security standards and maintain comprehensive administrative capabilities, including W-2 preparation for disabled employees and specific claims management protocols.