Ground Maintenance

The City of South Fulton, Georgia, through its Procurement Department, is issuing a Request for Proposal (RFP 26_24) to procure ground maintenance equipment, utility vehicles, agricultural equipment, attachments, original equipment manufacturer (OEM) parts, and authorized service support on an indefinite quantity, non-exclusive basis with an initial term and up to three optional one-year renewals. The procurement is designed to serve multiple city departments including Parks and Recreation, Fire Rescue Facilities Grounds, Fleet Management, Public Works, Facilities Maintenance, City Hall, and Code Enforcement, with equipment categories encompassing commercial mowers, compact utility tractors, utility vehicles, and various attachments such as rotary cutters and box blades. Mandatory minimum qualifications require proposers to demonstrate a minimum of five years of experience supplying covered equipment and services to governmental or municipal clients, maintain current authorized dealer or manufacturer status, provide certified technicians, and maintain either a service facility within fifty miles of the city or documented mobile field service capability. Baseline service level requirements include initial acknowledgment within four business hours, diagnostic intake within one business day, emergency field response within one business day, repair estimate submission within two business days, and parts availability status updates within one business day. Evaluation criteria allocate 25 points for financial offer and cost control, 20 points for performance management and reporting, 15 points each for relevant experience and operational work plan, 10 points each for response time and quality assurance, and 5 points for proposal quality and compliance. The non-mandatory pre-proposal conference is scheduled for May 1, 2026, at 1:30 PM via Microsoft Teams; the deadline for submitting questions is May 8, 2026, at 3:00 PM EST with responses issued by addendum by May 16, 2026; and proposals are due electronically by May 22, 2026, at 2:00 PM EST through BidNet Direct.

The RFP does not identify set-aside designations or restrictions specific to disadvantaged enterprises within the provided documentation. No incumbent vendors or current contractors are listed in the available materials. Proposers must submit pricing using either a discount-from-manufacturer MSRP method or fixed contract pricing, with cost-plus-percentage-of-cost pricing explicitly prohibited. The City reserves the right to establish a tiered vendor award structure designating contractors as Tier 1 (primary assignments) or Tier 2 (secondary, backup, or specialty assignments) based on qualifications, capacity, performance history, and pricing integrity. No minimum quantity, minimum spend, or exclusivity is guaranteed. Performance credits, corrective action requirements, reduced work allocation, and termination for cause may result from failure to meet service level or contractual obligations. Specific award values or budget ranges are not provided in the RFP documentation.