Grocery bid 2025 - 2026

The Brewster Central School District is seeking bids for a comprehensive grocery and food service procurement contract for the 2025-2026 academic year, covering four district schools: Brewster High School, C.V. Starr Intermediate School, Henry H. Wells Middle School, and John F. Kennedy Elementary School. The procurement encompasses multiple product categories including bread, groceries (canned goods, frozen foods, meats, juices, water, snacks, cookies), ice cream, paper goods, produce, and cleaning supplies. Vendors must provide deliveries twice weekly between 6:30 a.m. and 1:00 p.m., and are required to supply lockable coolers and freezers at specified school locations. The bid emphasizes strict procurement requirements, including a "Buy American" provision mandating that products be manufactured in the USA, preference for New York state products, and adherence to USDA Smart Snacks in Schools nutritional guidelines. Bids are due electronically or via sealed submission by 10:00 a.m. on May 5, 2025, with the bid being binding for 60 days following the opening date. The district reserves the right to reject all bids and potentially renew the contract for up to four additional one-year periods.

The procurement encourages participation from minority and women-owned business enterprises (MWBEs) and includes specific compliance requirements such as the Iran Divestment Act Compliance Rider. Bidders must provide non-collusive bidding certifications and affirm they have no conflicting interests with school board members or employees. The contract includes provisions for potential price increases with 30 days' written notice, which must be substantiated by manufacturer invoices. While specific budget ranges are not explicitly stated, the comprehensive nature of the bid suggests a substantial annual contract value covering food and supply needs for multiple schools. Vendors must meet rigorous qualifications, including avoiding products with trans-fats, high fructose corn syrup, and artificial preservatives, and ensuring all snacks and beverages comply with school nutrition standards. The bid documents indicate that the contract will be awarded to single vendors for each product category, emphasizing the importance of comprehensive and competitive proposals from potential suppliers.