GRO40 MassWildlife Fish Hatcheries-Request for Quote-Gumball/Candy/Vending Machine Parts

The Massachusetts Department of Fish and Game's Division of Fisheries and Wildlife (MassWildlife) has issued a Request for Quote (RFQ) for candy machine parts and replacements under Statewide Contract GRO40. The procurement specifically seeks parts for two vending machine models used to dispense fish feed at hatcheries: the RHINO PRO METAL VENDING MACHINE (SKU: TPKRHS04MC) and the RHINO SUPREME GUMBALL MACHINE (SKU: TPKRHS04M), located at the Sandwich Fish Hatchery. Vendors are required to submit electronic responses via COMMBUYS by Thursday, October 17, 2025, at 10:00 a.m. The evaluation criteria for this procurement will include cost, parts availability, warranty information, and a preference for Massachusetts-based small businesses. MassWildlife is seeking to establish a multi-year agreement with multiple vendors to ensure consistent supply of necessary vending machine parts for fish feed distribution. The department is sales tax exempt, and potential vendors should not include sales tax in their invoices.

The procurement is part of the Small Business Purchasing Program (SBPP), which has specific eligibility requirements for respondents. To qualify as a Massachusetts small business, vendors must have their principal place of business in Massachusetts, have been in operation for at least one year, employ 50 or fewer full-time equivalent employees, and demonstrate gross revenues of $15 million or less based on a three-year average. While no specific award value is listed in the documents, the contract appears to be structured to provide flexible purchasing options for MassWildlife's fish hatchery equipment needs. The current statewide contract (GRO40) runs from March 1, 2022 to February 28, 2027, with a potential maximum end date of February 28, 2029. The procurement aims to leverage competitive pricing and provide the Massachusetts Department of Fish and Game with reliable access to necessary vending machine parts through a streamlined contracting process.