GRO40 RFQ Candy Machine Parts-Fish Feed.pdf

REQUEST FOR QUOTE

CANDY MACHINE PARTS AND REPLACEMENTS

DFW-2026-030

Purchasing Department: MA Department of Fish and Game

Division of Fisheries and Wildlife (MassWildlife)

Type: Executive Agency

Address:

MassWildlife Field Headquarters 1 Rabbit Hill Road Westborough, MA 01581

Procurement Contact Person: Cynthia Pratt

Telephone Number: 508- 389-6315

E-Mail Address: cynthia.pratt@mass.gov

Title: RFQ Candy Machine Parts and Replacements

Statewide Contract: GRO40: Foodservice Supplies and Equipment, Institutional Commercial Grade Large and Small Statewide Contract

Statewide Contract Category: Category 2 - Foodservice Equipment – Institutional Commercial Grade – Large and Small with Related Maintenance and Repair Services

Solicitation type: Request for Quote (RFQ)

Response due date “bid opening date”: Thursday, October 17, 2025 @ 10:00 a.m.

Internal Bid#: DFW-2026-030

Purpose of Procurement:

The Division of Fisheries and Wildlife (MassWildlife) is soliciting responses from vendors on MA Statewide Contract GRO40 for candy machine parts and replacements. We are looking to establish a multi-year agreement with multiple vendors through the lifetime of GRO40 which will allow MassWildlife’s fish hatcheries to purchase parts and replace candy machines as needed. These candy machines are used to dispense fish feed at hatcheries across Massachusetts.

All terms and conditions of MA Statewide Contract GRO40 apply (see the RFR attachment under MBPO:

PO-22-1080-OSD03-SRC3-24463 for a complete list of terms and conditions).

https://www.mass.gov/doc/gro40/download https://www.mass.gov/doc/gro40/download https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24463&releaseNbr=0&external=true&parentUrl=close

Candy Machines:

Machines must accept quarters only.

MassWildlife’s Sandwich Fish Hatchery is actively seeking parts to repair the following machines:

RHINO PRO METAL VENDING MACHINE

SKU: TPKRHS04MC

RHINO SUPREME GUMBALL MACHINE

SKU: TPKRHS04M

Requirements for Submission:

Responses must be submitted via COMMBUYS.

In your response, please include a price sheet for common parts and machines. A link to an online catalog is acceptable.

Evaluation Criteria:

All quotes submitted will be evaluated based on the following criteria:

• Cost.

• Parts availability.

• Small Business Purchasing Program (SBPP): The department intends to award a contract to a

Massachusetts based Small Business if a response from an eligible SBPP participant is received and meets the department’s best value criteria.

• Warranty information, if applicable.

Invoices and Bill Payments:

• The MA Department of Fish and Game (DFG) is sales tax exempt. Quotes and invoices shall not include sales tax. A copy of DFG’s tax exemption can be supplied to the awarded vendor upon request.

• Bills are payable in accordance with the MA Comptroller’s Bill Payment Policy. Understanding Commonwealth Payments.

Responses:

Responses are to be submitted to the Division of Fisheries and Wildlife (MassWildlife) electronically via the “Create Quote” function contained in COMMBUYS system.

https://www.mass.gov/info-details/understanding-commonwealth-payments https://www.mass.gov/info-details/understanding-commonwealth-payments

Vendors should consult the vendor user guide at mass.gov/lists/job-aids-for-vendors-using-commbuys or contact the OSD Help Desk at 1-888-627-8283 or 617-720-3197 or OSDHelpDesk@mass.gov for assistance. OSD Help Desk hours are Monday – Friday, 8 a.m.–5 p.m. EST excluding state holidays.

Small Business Purchasing Program Program Background The Massachusetts Small Business Purchasing Program (SBPP) was established pursuant to Executive Order 599 to increase state contracting opportunities with small businesses having their principal place of business within the Commonwealth of Massachusetts. Pursuant to the SBPP, it is the intention of the issuing department to award this Small Procurement to one or more SBPP participating business(es) as described below.

SBPP Award Preference While all businesses, no matter the size or principal place of business, may submit responses to this solicitation, should an SBPP participant respond and meet the best value criteria as described in this solicitation, the SBPP participant shall be awarded the contract. The Strategic Sourcing Services Team (SSST) will not evaluate submissions from non-SBPP participants unless no SBPP Bidder meets the SSST’s best value evaluation criteria.

SBPP Participation Eligibility To be eligible to participate in this procurement as an SBPP participant, an entity must meet the following criteria, and be marked as an SBPP-registered business in COMMBUYS:

1. Have its principal place of business in the Commonwealth of Massachusetts;

2. Been in business for at least one year;

3. Employ a combined total of 50 or fewer full-time equivalent employees in all locations, or employees work less than a combined total of 26,000 hours per quarter; and

4. Have gross revenues, as reported on appropriate tax forms, of $15 million or less, based on a three-year average.

Non-profit firms also must be registered as a non-profit or charitable organization with the MA Attorney General’s Office and be up to date with all filings required by that office and be tax exempt under Section 501(c) of the Internal Revenue Code.

SBPP Compliance Requirements It is the responsibility of the Bidder to ensure that their SBPP status is current at the time of submitting a response and throughout the life of any resulting contract. Misrepresentation of SBPP status will result in disqualification from consideration, and may result in debarment, contract termination, and other actions. To learn more about the SBPP, including how to apply, visit the SBPP Webpage.

Program Resources and Assistance Bidders and Contractors seeking assistance regarding SBPP may visit the SBPP webpage, http://www.mass.gov/sbpp, or contact the SBPP Help Desk at sbpp@mass.gov.

https://www.mass.gov/lists/job-aids-for-vendors-using-commbuys mailto:OSDHelpDesk@mass.gov https://www.mass.gov/sbpp https://www.mass.gov/executive-orders/no-599-reaffirming-programs-to-ensure-diversity-equity-and-inclusion-for-diverse-and-small-massachusetts-businesses-in-state-procurement-and-contracting https://www.mass.gov/executive-orders/no-599-reaffirming-programs-to-ensure-diversity-equity-and-inclusion-for-diverse-and-small-massachusetts-businesses-in-state-procurement-and-contracting https://www.commbuys.com/bso/ http://www.mass.gov/sbpp http://www.mass.gov/sbpp http://www.mass.gov/sbpp mailto:sbpp@mass.gov

Public Records All information, documents, and attachments submitted as a response to this RFQ are considered a public document subject to the Massachusetts Public Records Law, M.G.L., c. 66, s. 10, and to c. 4, s.

7, ss. 26. Please be aware that checking the “confidential” box in COMMBUYS does not bar these documents from being released as a public record pursuant to these statutes once the procurement is awarded, unless statutorily exempt from disclosure.