Grease Trap & Septic Tank Pumping Reissue

The Cherokee County School District (CCSD) in Georgia is soliciting proposals through a Request for Proposal (RFP) for grease trap and septic tank pumping services across all district locations. The procurement covers 52 service locations throughout Cherokee County, with service frequencies ranging from monthly to annual and varying gallonage requirements from 250 to 30,000 gallons per service. Qualified proposers must provide comprehensive pumping services for elementary schools, middle schools, high schools, administrative facilities, and specialized services such as oily water service at bus shops and septic tank pumping. Key evaluation criteria include 45 points for qualifications and experience, 25 points for service and support, 20 points for pricing, and 10 points for references. The RFP requires detailed proposal submissions through the CCSD/Bonfire Procurement Portal, with all questions to be submitted through the Euna Procurement Message Center by 2:00 pm on December 4, 2025, and final proposals due by 9:00 am on December 11, 2025. The contract term will run from January 1, 2026, through December 31, 2027, with potential extension options if requested 120 days prior to expiration.

The RFP does not specify specific set-aside designations for disadvantaged enterprises, but does include robust compliance requirements for all proposers. Vendors must complete various certifications including non-collusion, debarment and suspension, immigration compliance, and Georgia Security and Immigration Compliance documentation. Insurance requirements are stringent, mandating comprehensive general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, along with additional coverage for professional liability, automobile liability, employers liability, third-party employee fidelity, and cyber liability/data breach insurance. While no specific budget range is explicitly stated, proposers must submit detailed pricing for routine and emergency pumping services, with rates covering all associated costs including wages, labor taxes, insurance, overhead, permits, and licenses. The district has indicated it may award the contract to multiple proposers, suggesting flexibility in vendor selection and potentially allowing for a distributed contract value across several qualified vendors.