Grease Trap Cleaning

The Pinellas County School District is soliciting sealed electronic bids for Grease Trap Cleaning services through Invitation to Bid #24-JG-016, with electronic submissions due by 3:00 pm on November 4, 2024, via the district's e-Procurement Portal. The contract encompasses two service categories: Category 1 for Food & Nutrition Department grease traps and Category 2 for Maintenance Department culinary grease traps, spanning 125 total locations with tank sizes ranging from 50 to 3,000 gallons. Contractors must provide comprehensive cleaning services requiring two to four pumpings per year at various educational facilities across Pinellas County, including elementary, middle, and high schools, as well as administrative centers in cities like St. Petersburg, Clearwater, and Largo. Bidders are required to demonstrate at least five years of experience in grease trap cleaning, possess a valid Florida contractor license, and submit detailed documentation including customer references, insurance certificates, and non-collusion statements. The pricing structure will be a flat rate per gallon for pumping, with bidders inserting their per-gallon cost into the unit cost column.

The contract period will run from January 10, 2025, to January 9, 2027, with an option for one additional two-year renewal, and the estimated contract value is approximately $350,000 for the initial two-year period. While no specific set-aside designations are mentioned, contractors must comply with extensive insurance requirements, including General Liability Insurance with coverage minimums ranging from $1,000,000 to $5,000,000 depending on contract value, Automotive Liability Insurance, and Workers' Compensation Insurance. The district reserves the right to adjust contract terms based on marketplace volatility and allows potential price escalation tied to the Consumer Price Index, with increases limited to the previous year's CPI-U percentage change. Bidders must provide insurance certificates within ten working days of contract award, with the School Board listed as an "Additional Insured" and "Certificate Holder" on all policies. All insurance companies must have a Best's Financial Strength Rating of "A-V" or better, and the district requires 10-day notice of cancellation and 30-day notice for non-renewal.