Grease_Trap_Cleaning.pdf

INVITATION TO BID

#24-JG-016

FOR

GREASE TRAP CLEANING

Bid 24-JG-016 Posted

Wednesday, October 9, 2024

Bids Due

Before 3:00 pm on November 4, 2024

All submittals are due electronically through the District’s OpenGov Procurement portal:

https://procurement.opengov.com/portal/pcsb

TABLE OF CONTENTS

SECTION 1. SCOPE OF WORK

SECTION 2. SPECIAL CONDITIONS

SECTION 3. ADDITIONAL INFORMATION

SECTION 4. PRICING PROPOSAL

SECTION 5. BID PROPOSAL

Attachments:

A - Attachment A Schools and Facilities Addresses

B - Bid Protest Procedure

C - Insurance Specifications for Contractors

D - Customer Reference Form

E - Certification Regarding Lobbying

The School Board Of Pinellas County Prohibits Discrimination In All Purchasing And Contracting

Bid# 24-JG-016

SCOPE OF WORK

SCOPE

The purpose and intent of this invitation to bid is to select a contractor, to provide labor and materials to clean out and service grease traps at Locations Countywide, and to secure firm, net pricing for the contract period as specified herein.

DELIVERY INFORMATION

F.O.B Destination Point:

Countywide

Bid# 24-JG-016

SPECIAL CONDITIONS

GENERAL TERMS AND CONDITIONS

The Pinellas County School District (District) “General Terms and Conditions” School Board Adopted

12/08/09 Revised 3/20/12, 7/24/12 can be found at the following link:

https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Condit ions.pdf

By submitting a proposal, Proposer agrees to abide by all District Terms and Conditions.

CONTRACT PERIOD

The Contract Period shall commence on January 10, 2025, and end January 9, 2027. Prices and discounts shall remain firm for this period and shall include ALL freight and handling charges.

RENEWAL OPTION

By mutual consent of the School Board of Pinellas County, Florida, and the successful Bidders, this contract may be renewed for One (1) additional two (2)-year period.

SUPPLEMENTAL UNILATERAL RENEWAL PERIODS

The District, through its Director of Purchasing, has the option and reserves the right to unilaterally extend the original contract term or any renewal term for up to three (3) additional thirty (30) day periods, at the same terms and conditions. Notice of the District’s intent to renew shall be provided by the District in writing to the Contractor Supplier prior to the expiration of the contract, or the renewal period if the contract has been previously renewed.

PRICE ESCALATION/DE-ESCALATION

The District will allow a price escalation/de-escalation provision within this award. The original bid prices shall remain firm for the first term of the agreement. A price escalation/de-escalation will be allowed at each renewal period, provided the Awardee notifies the District, in writing, of the pending price escalation/de-escalation a minimum of 60 days prior to the final day of the current term. The price escalation percentage change shall not exceed the previous 1-year’s percentage change of the Consumer

Price Index for All Urban Consumers (CPI-U) published by the U.S. Department of Labor’s Bureau of

Labor Statistics. If bidding discounts from list price, discounts offered may not change. Failure to comply with these instructions shall be grounds for disallowance of a price escalation as allowed herein.

If, at the point of exercising the price escalation provision, market media indicators show that the

Consumer Price Index for All Urban Consumers (CPI-U) has decreased, and that the Awardee has not passed the decrease on to the District, the District reserves the right to place the Awardee in default, cancel the award, and remove the Awardee from the District’s Bidders List for a period of time deemed suitable by the District. In the event of this occurrence, the District further reserves the right to utilize any and/or all options as stated herein.

ADJUSTMENTS TO CONTRACT TERMS & CONDITIONS NECESSITATED BY

VOLATILITY OF THE MARKETPLACE

The District may, in its sole discretion, make an equitable adjustment in the contract terms and/or pricing if pricing or availability of supply are affected by extreme and unforeseen volatility in the marketplace, that is, by circumstances that satisfy all of the following criteria:

1. The volatility is due to causes wholly beyond the Supplier’s control https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Conditions.pdf https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Conditions.pdf

Bid# 24-JG-016

2. The volatility affects the marketplace or industry, not just the particular Supplier’s source of supply

3. The effect on pricing or availability of supply is substantial

4. The volatility so affects the Supplier that continued performance of the contract would result in substantial loss or financial hardship

The determination as to whether a situation represents “extreme” volatility of the marketplace and/or whether the effect on pricing or availability is “substantial” shall be solely at the discretion of the District.

Requests for adjustments will not be considered more than once in a one-year period. Adjustments and renewal escalation may not be exercised in the same term.

CONTRACT VALUE

For the purposes of calculating the amount of a protest bond, this contract is valued at approximately

$350,000 for the initial two-year period, excluding renewal options. This is only an estimate and the actual amount could vary up or down. The District will not be held responsible if actual purchases are less than this amount.

BID CONTENT & SUBMITTAL

Each bid proposal shall include all information and submittals required or requested in this bid.

Incomplete bid proposals may be declared non-responsive.

PROHIBITION AGAINST COERCION FOR LABOR AND SERVICES AFFIDAVIT

Section 787.06(13), Florida Statutes requires all nongovernmental entities executing, renewing, or extending a contract with a governmental entity to provide an affidavit signed by an officer or representative of the nongovernmental entity under penalty of perjury that the nongovernmental entity does not use coercion for labor or services as defined in that statute. The Pinellas County School Board is a governmental entity for purposes of this statute. An affidavit is attached hereto. The affidavit shall be filled out, fully executed and returned as part of your bid/proposal response or the response shall be deemed non-responsive.

AWARD

This is an ALL or NONE bid. The entire contract will be awarded to the lowest responsive and responsible bidder.

SERVICE REQUIREMENTS

1. Successful bidder shall invoice per gallons shown on the Pricing Proposal Section. Grease trap(s) will need to be pumped with a truck that has a gallon meter on it to verify the amount being pumped

2. All pumping schedules will be coordinated with the Food & Nutrition or Maintenance department coordinators.

3. Success bidder shall maintain a fully operational place of business located within a one hundred (100) mile radius of the district’s central administration building based upon

Mapquest data.

4. Each grease trap will be cleaned, scraped, rinsed and inspected at least two (2) times per calendar year unless noted otherwise. Additional visits will occur only by documented request by municipalities.

Bid# 24-JG-016

5. Grease traps will be pumped dry. No back flushing at ANY time during the grease trap pumping service. After the pumping and inspection of grease traps is completed, the contractor shall not return any liquids of any kind back into the grease trap.

6. Successful bidder will provide a written schedule documenting the date, time and location for each visit. A minimum of (48) forty-eight hours (two business days) in advance is required. This schedule must be sent by e-mail during normal business hours as determined by the customer in the bid section “Business Hours & Days of Operation”. Customer reserves the right to spot check the scheduled locations using either PCS employees or another licensed grease trap cleaning service.

7. Timing of cleaning – No pumping will occur during lunch serving times, (9:30am – 2:30pm, M-F, school days). Preferred Time of Cleaning would be between 7:00am and completed by no later than 9:30am. Other non-pumping requests by Food & Nutrition, Maintenance or school administrators will be honored on case by case basis.

8. Inspection recommendations will be noted on the invoice/work order. Photos of recommended repairs will be provided in hard copy with the invoice/work order or electronically in .JPG format.

9. Invoice/work order will provide enough detail to assure accurate billing. At minimum, this will include: date, time, location, and gallon amount removed from each grease trap. Listed separately: total gallons removed times per gallon rate.

10. Invoice/work order - At the end of each visit a preliminary invoice will be left with the school personnel (Plant Operations, Food & Nutrition or Maintenance). This preliminary invoice will confirm the service company was present and the grease trap was pumped dry and inspected. After all required signatures are obtained, the final (payable) invoice will be emailed to café-invoices-fn@pcsb.org Attn: Danielle Pastore. Payment will be requested after review by Food & Nutrition or Maintenance personnel.

BACKGROUND SCREENING

As required by The Jessica Lunsford Act [s.21 of Ch.2005-28, L.O.F.], if anyone representing a Supplier under contract with the school District will have access to school grounds when students are present, have direct contact with students or have access to or control of school funds, such personnel are required to be screened at Level 2, to include fingerprinting, statewide criminal and juvenile justice records checks through the Florida Department of Law Enforcement and federal criminal records checks through the Federal Bureau of Investigation. [s. 1012.465, Florida Statutes]

The requirements of this law must be met in order for the School Board to contract with your company.

To make an appointment to be screened by Pinellas County Schools, go to: http://fieldprintflorida.com/

For a full submission (fingerprinting and badge) use code FPPCSVendors. For a badge only (badge replacement) use code FPPCSBadge.

If Contractor/Supplier is awarded all or a portion of this bid, Contractor/Supplier hereby acknowledges and agrees to abide by the Florida Jessica Lunsford Act (1012.465, F.S.) and obtain, at its own cost, Level

2 clearance of all employees, agents, and subcontractors who (1) have access to school grounds when students are present, (2) have direct contact with students, on or off school grounds, or (3) have access to or control of school funds.

NON-EXCLUSIVE AGREEMENT

This bid does NOT establish an exclusive arrangement between the District and Supplier. The District reserves, but is not limited to, the following rights:

mailto:café-invoices-fn@pcsb.org http://fieldprintflorida.com/

Bid# 24-JG-016

• The unrestricted right to use others to perform work, provide services or deliver the same or similar products as described herein when it is to the economic benefit of the District.

• The unrestricted right to separately bid any work, products or services as described herein when it is to the economic benefit of the District.

WARRANTY

All warranty shall be consistent with a “Standard Industry Warranty” applicable to service work of this type. Submit your Terms of Warranty.

INVOICES & PAYMENT TERMS

Inspection recommendations will be noted on the invoice/work order. Photos of recommended repairs will be provided in hard copy with the invoice/work order or electronically in .JPG format.

Invoice/work order will provide enough detail to assure accurate billing. At minimum, this will include:

date, time, location, and gallon amount removed from each grease trap. Listed separately: total gallons removed times per gallon rate.

Invoice/work order - At the end of each visit a preliminary invoice will be left with the school personnel

(Plant Operations, Food & Nutrition or Maintenance). This preliminary invoice will confirm the service company was present and the grease trap was pumped dry and inspected. After all required signatures are obtained, the final (payable) invoice will be emailed to café-invoices-fn@pcsb.org Attn: Danielle Pastore.

Payment will be requested after review by Food & Nutrition or Maintenance personnel.

Bidders must disclose any special invoicing requirements within their bid response, which deviate from the General Bid Terms linked in this document.

BUSINESS HOURS & DAYS OF OPERATION

Regular School YearDays of operation are Monday thru Friday (excluding holidays) 8 a.m. to 4:30 p.m.

Warehouse receiving 6:30 a.m. to 2 p.m.

Summer

From approximately the 1st week of June thru the 1st week of August all schools are closed, with the exception of those that may be in summer session. Beginning the 2nd week of August, schools are once again in session. For more specific information call (727) 588-6143 to confirm if a school can accept deliveries.

Days of operation are Monday thru Thursday as follows:

Administrative Facilities and Schools: 7:30 a.m. to 5:30 p.m.

Walter Pownall Service Center: 6:30 a.m. to 5 p.m. (receiving 6:30 a.m. to 4:30 p.m.)

HOLIDAY BREAKS

Each year, schools and administrative offices are closed for Thanksgiving, winter and spring break periods. Shipments cannot be accepted during these periods. These dates will vary each year depending upon our negotiated personnel calendar and when the Holidays actually fall.

mailto:café-invoices-fn@pcsb.org

Bid# 24-JG-016

Thanksgiving 2024: Schools: November 25 thru November 29, 2024

Administrative Offices: November 27 thru

November 29, 2024

Winter Break 2024/2025: December 23, 2024, thru January 3, 2025

Spring Break 2025: Schools: March 17 thru March 21, 2025

Administrative Offices: March 18 thru March 21, KEY EVENTS & DATES

Bid Posted on District's OpenGov Procurement

Portal and Initial Notifications Sent:

October 9, 2024

Deadline to Additional Information or

Clarifications:

October 21, 2024, 3:00pm

Bids Due: November 4, 2024, 3:00pm

Evaluate Bids and Make Selection of

Contractor(s):

November 5 - 15, 2024

Recommendation for Award Submitted to

Purchasing by (specify school or department name):

November 18, 2024, by Food & Nutrition

Department

Notice of Intent to Award Posted on District's

OpenGov Procurement Portal:

December 3, 2024

Submit Recommendation for Award to School

Board for Approval (estimated date of School

Board approval):

December 10, 2024

*If the time allotted to evaluate bids and make the selection of contractors as stated above proves to be insufficient, the posting of the Notice of Intent To Award and the Board approval date could both slip two weeks or more. Continue to monitor our website or contact the purchasing department for more specific information as to when the notice will be posted.

Bid# 24-JG-016

ADDITIONAL QUESTIONS/CLARIFICATIONS

During any solicitation period, including any protest and/or appeal, no contact with District officials or employees, other than with the individuals specifically identified in the solicitation, the Director of

Purchasing or the Legal Department is permitted from any Bidder. Such communication may result in an automatic disqualification for selection in the pending solicitation and any subsequent District solicitations for a period of six (6) months, no matter the outcome of the solicitation or any protest and/or appeal.

Additional questions or clarifications regarding this solicitation shall be directed through the project page on the District's OpenGov Procurement portal before 3:00 pm on Monday, October 21, 2024.

BID OPENING PROCEDURES

The names of all firms who have submitted a timely bid, and their total bid price submitted, shall be made public immediately following the bid due date and time, listed herein, per F.S. 255.0518. Interested parties can view this information at OpenGov.com under the advertised bid title. Any recordings and/or bid proposals shall be exempt from public records requests until such time as the notice of an intended decision is published, or until 30 days after opening the bids, whichever occurs earlier.

If the District rejects all bids, proposals, or replies and concurrently provides notice of its intent to reissue a competitive solicitation, any recordings, bid proposals or records submitted, remain exempt from public records requests until such time as the District provides notice of an intended decision concerning the reissued competitive solicitation, until the District withdraws the reissued competitive solicitation, or 12 months after the publication of the initial notice rejecting all bids, proposals, or replies. Section

119.071(1)(b), F.S.; and Section 286.0113, F.S.

Please be aware that any meeting at which (1) there is negotiation with a Supplier, (2) a Supplier makes an oral presentation, or (3) a Supplier answers questions, pursuant to a competitive solicitation, are closed to competitors and other members of the public. Team meetings at which negotiation strategies are discussed are likewise closed. Such meetings shall be recorded.

PLEASE NOTE: Documents and Bid Amounts initially publicized are based upon what has been provided by each bidder and serve to formalize that a public opening of bids or proposals occurred on the date identified. The information publicized is subject to change once the Purchasing Department and

District division have reviewed the bids for accuracy. Publicized documents do not convey a notice of intended action. All bids or proposals received are subject to comprehensive review to determine responsiveness and responsibility.

PUBLIC ENTITY CRIMES

As stated in paragraph 12 of the General Terms and Conditions, PUBLIC ENTITY CRIME &

CONVICTED VENDOR LIST, please complete, sign and notarize the “SWORN STATEMENT

UNDER SECTION 287.133(3)(A),FLORIDA STATUTES, PUBLIC ENTITY CRIMES” form provided in the Bid Proposal of this Invitation to Bid. This form MUST be included in your response in order for your bid/proposal to be responsive.

Bid# 24-JG-016

PUBLIC RECORD LAW

Public Records: Section 119.0701, Florida Statutes, requires that the Contractor comply with Florida’s public records laws with respect to services performed on behalf of the School Board. Specifically, the statute requires that the Contractor:

A. Keep and maintain public records required by the School Board to perform the service.

B. Upon request from the School Board’s custodian of public records, provide the School Board with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 of the Florida

Statutes or as otherwise provided by law.

C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the term of this Agreement and following completion of the Agreement if the Contractor does not transfer the records to the School Board.

D. Upon completion of the Agreement, transfer, at no cost, to the School Board all public records in the possession of the Contractor or keep and maintain public records required by the School

Board to perform the service. If the Contractor transfers all public records to the School Board upon completion of the Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the

Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.

E. A request to inspect or copy public records relating to this Agreement must be made directly to the School Board. If the School Board does not possess the requested records, the public agency shall immediately notify the Contractor of the request, and the Contractor must provide the records to the School Board or allow the records to be inspected or copied within a reasonable time.

F. The failure of the Contractor to comply with these provisions, if applicable, shall constitute a default and material breach of this Agreement, which may result in immediate termination, with no penalty to the School Board and may also result in penalties under Section 119.10, Florida

Statutes.

G. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF

CHAPTER 119, FLORIDA STATUTES TO THE CONTRACTOR’S DUTY TO

PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE

CUSTODIAN OF PUBLIC RECORDS, ANGELA BROWN, SUPERVISOR OF

RECORDS MANAGEMENT AT 727-793-2701 X 2393, 2929 COUNTY ROAD 193,

CLEARWATER, FL 33759, brownangel@pcsb.org.

INTEGRITY OF BID DOCUMENTS

Bidders shall use the original Bid Proposal Forms provided in this Invitation to Bid and enter information only in the spaces where a response is requested. Bidders may use an attachment as an addendum to any mailto:brownangel@pcsb.org

Bid# 24-JG-016 of the forms in the Bid Proposal if sufficient space is not available on the original form for the Bidders to enter a complete response. Any modifications or alterations to the original bid documents by the Bidders, whether intentional or otherwise, will constitute grounds for rejection of a bid. Any such modifications or alterations that a Bidders wishes to propose must be clearly stated in the Bidder’s proposal response and presented in the form of an addendum to the original bid documents.

EXCEPTIONS TO GENERAL TERMS AND CONDITIONS

Bidders taking any exceptions to the General Terms and Conditions, linked herein, will be reviewed by staff prior to evaluation of bids. Exceptions to the General Terms and Conditions may be cause for rejection of your bid.

BID FORMS

For your convenience, the forms which are required to be completed and submitted along with your bid will be provided along with this Invitation to Bid on the District's OpenGov Procurement portal. If sufficient room has not been provided on a given form to enable you to enter a complete response, please include a supplemental attachment or replicate pages in the form as necessary. All required sections of the

Bid Proposal must be completed or the portal will not allow submittal of a given bid response.

MULTIAGENCY PARTICIPATION

Pinellas County Schools reserves the right, within statutory limits, to extend the terms and conditions of this solicitation to any and all other agencies within the state of Florida as well as any other federal, state, municipal, county, or local governmental agency under the jurisdiction of the United States and its territories. This shall include but not limited to private schools, parochial schools, non-public schools such as charter schools, special districts, intermediate units, non-profit agencies providing services on behalf of government, and/or state, community and/or private colleges/universities that require these goods, commodities and/or services. This is conditioned upon mutual agreement of all parties pursuant to special requirements, which may be appended thereto. The supplier/contractor agrees to notify the issuing body of those entities that wish to use any contract resulting from this bid and will also provide usage information, which may be requested. A copy of the contract pricing and the bid requirements incorporated in this contract will be supplied to requesting agencies.

Each participating jurisdiction or agency shall enter into its own contract with the awarded Contractor and this contract shall be binding only upon the principals signing such an agreement. Invoices shall be submitted in duplicate "directly" to the ordering jurisdiction for each unit purchased. Disputes over the execution of any contract shall be the responsibility of the participating jurisdiction or agency that entered into that contract. Disputes must be resolved solely between the participating agency and the Contractor.

AWARD TERMINATION

When deemed to be in the best interest of the District, the District may cancel any award resulting from this specification by the following means:

• 10-day written notice with cause per item 52 of the District’s General Terms and Conditions; or

• 90-day written notice without cause.

The District reserves the following rights to:

• Conduct pre-award discussion and/or pre-award/contract negotiations with any or all responsive and responsible Bidders who submit bids determined to be reasonably acceptable of being selected for award; conduct personal interviews or require presentations of any or all Bidders prior to selection; and make investigations of the qualifications of Bidders as it deems

Bid# 24-JG-016 appropriate, including, but not limited to, a background investigation conducted by the appropriate law enforcement agency.

• Request that Bidder(s) modify their bid to more fully meet the needs of the District or to furnish additional information as the District may reasonably require.

• Accord fair and equal treatment with respect to any opportunity for discussions and revisions of bids. Such revisions may be permitted after submission of proposals and prior to award.

• Waive minor irregularities in the procedures, and reject any and all proposals.

• Waive any irregularity in any bid, or reject any and all bids, should it be deemed in its best interest to do so. The District shall be the sole judge of Bidder’s qualifications and reserves the right to verify all information submitted by the Bidder. The bid selected will be that bid which is judged to be the most beneficial to the District.

• Request that Bidders submit their annual financial statements for the last three fiscal years, including company financial statement summaries, certified by a Certified Public Accountant. If the organization has been in business for a period of less than three years, Bidders may be required to submit a detailed business plan in addition to any pertinent information that would allow the District to evaluate the sufficiency of financial resources and the ability of the business to successfully perform the services enumerated in the contract. Unless otherwise stated, such requests would be made after the submission of the proposals and prior to award of a contract.

PURCHASES BY OTHER PUBLIC AGENCIES (D.O.E. REGULATION #6A1.012 (5)

In compliance with 2 CFR Part 200.318-.326 and applicable program regulations, additional parties will be considered only to the extent that their contracts avoid creating a material change in the value of this bid. Pinellas County School Board reserves the right to review all requests to contract with the awarded vendor. Prior approval to extend the awarded contract to additional parties is required by Pinellas County

School Board Administrator, Food and Nutrition Department. Additionally, (D.O.E. Regulation

#6A1.012 (5): - With the consent and agreement of the successful Bidders(s), purchases may be made under this bid by other governmental agencies. Such purchases shall be governed by the same terms and conditions as stated herein.

ADDENDA

Bidders are required to register for an account via the District e-Procurement Portal hosted by OpenGov.

Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/PCSB. Interpretations of the bid, clarification of bid specifications and requirements or changes to the bid which have a material effect will be documented and communicated to bidders only by written addenda. Verbal responses to bidders’ questions do not constitute an official response unless documented in the form of written addenda and shall be considered inadmissible in bid protest proceedings. Failure to acknowledge addenda containing material changes may constitute cause for rejection of your bid proposal. Telegraph, facsimile or e-mail acknowledgements of addenda will not be accepted.

Bid# 24-JG-016

ADDITIONAL INFORMATION

INSURANCE

Insurance is required of all Suppliers who perform work on School Board premises. See Insurance

Specifications Instructions in Bid Proposal section of this Invitation to Bid.

EVIDENCE OF EXPERIENCE

Bidders shall:

Documented Evidence that the bidder has been in the business of Grease Trap Cleaning and Servicing, as described in this bid, for at least the past five (5) years.

AMENDMENTS TO CONTRACTS

Due to the diverse size and nature of the Pinellas County School District, during the term of this contract, new sites requiring Grease Trap Cleaning and Service may be added. Pricing will be based upon the bidder’s original bid proposal for a trap with a similar size tank. Some sites may be deleted for various reasons at the discretion of the district. Furthermore, the school principal may request their grease traps to be pumped before lunch service or within a short amount of time after lunch service. The contractor will be notified by the Food & Nutrition Department or Maintenance Department of any additions or deletions in writing. Any additional work outside the scope of this contract is prohibited. Additional work required must be brought to the attention of Food & Nutrition or Maintenance personnel for their review and approval. Please see list of current sites on Attachment "A" Schools & Facilities Addresses.

DISCOUNTS, REBATES, AND CREDITS

All goods, services or monies received as the result of any equipment or USDA Foods rebate shall be credited to the School Food Authority’s nonprofit food service account.

CIVIL RIGHTS

The awarded vendor shall comply with Title VI of the Civil Rights Act of 1964, as amended; USDA regulations implementing Title IX of the Education Amendments; Section 504 of the Rehabilitation Act of 1973; Age Discrimination Act of l975; 7 C.F.R. Parts 15, 15a, and 15b; and FNS Instruction 113-1, Civil Rights Compliance and Enforcement—Nutrition Programs and Activities, and any additions or amendments.

Bid# 24-JG-016

PRICING PROPOSAL

FLAT RATE PRICE PER GALLON

Line Item Description Unit of Measure Unit Cost

1 Flat rate per gallon for pumping Flat Rate Per

Gallon

CATEGORY 1 - TO BE BILLED TO THE FOOD & NUTRITION DEPARTMENT

Insert the price per gallon into the unit cost column.

Line Item Description Tank Size

(gals) (a) Number of

Tanks (b) Pumpings per Year

(c)

Tank Sz (a) times # of

Tanks (b) times

Pumpings/Yr.

(c)

Unit of

Measure Unit Cost Total

1 Administration Bldg. Café 750 2 4 6,000 Flat Rate

Per Gallon

2 Anona Elementary 750 1 2 1,500 Flat Rate

3 Azalea Elementary 540 1 2 1,080 Flat Rate

4 Azalea Middle 1250 3 2 7,500 Flat Rate

5 Bardmoor Elementary 2800 1 2 5,600 Flat Rate

6 Bauder Elementary 1500 1 2 3,000 Flat Rate

7 Bay Point Elementary 1500 3 2 9,000 Flat Rate

8 Bay Point Middle 1250 3 3 11,250 Flat Rate

9 Bay Vista Fundamental

Elementary 1200 1 2 2,400 Flat Rate

10 Bayside High 1250 2 2 5,000 Flat Rate

11 Bear Creek Elementary 1500 1 2 3,000 Flat Rate

Bid# 24-JG-016

Line Item Description Tank Size

(gals) (a) Number of

Tanks (b) Pumpings per Year

(c)

Tank Sz (a) times # of

Tanks (b) times

Pumpings/Yr.

(c)

Unit of

Measure Unit Cost Total

12 Belcher Elementary 1800 1 2 3,600 Flat Rate

13 Belleair Elementary 1000 1 2 2,000 Flat Rate

14 Blanton Elementary 1500 1 2 3,000 Flat Rate

15 Boca Ciega High 1250 4 3 15,000 Flat Rate

16 Brooker Creek Elementary 1200 2 2 4,800 Flat Rate

17 Calvin Hunsinger School 750 1 2 1,500 Flat Rate

18 Campbell Park Elementary 1500 2 2 6,000 Flat Rate

19 Carwise Middle 2500 2 2 10,000 Flat Rate

20 Clearwater Fundamental

Middle 1500 1 2 3,000 Flat Rate

21 Clearwater High 275 1 2 550 Flat Rate

22 Countryside High 1000 1 2 2,000 Flat Rate

23 Cross Bayou Elementary 1200 1 2 2,400 Flat Rate

24 Curlew Creek Elementary 1020 1 2 2,040 Flat Rate

25 Curtis Fundamental

1250 2 2 5,000 Flat Rate

26 Cypress Woods Elementary 1200 1 2 2,400 Flat Rate

27 Davis, Leila G., Elementary 750 1 2 1,500 Flat Rate

Bid# 24-JG-016

Line Item Description Tank Size

(gals) (a) Number of

Tanks (b) Pumpings per Year

(c)

Tank Sz (a) times # of

Tanks (b) times

Pumpings/Yr.

(c)

Unit of

Measure Unit Cost Total

28 Disston Academy 750 1 2 1,500 Flat Rate

29 Hollins High 1250 3 2 7,500 Flat Rate

30 Doug Jamerson Elementary 1200 2 2 4,800 Flat Rate

31 Dunedin Elementary 1250 3 2 7,500 Flat Rate

32 Dunedin High 3000 1 2 6,000 Flat Rate

33 Dunedin Highland Middle 1250 3 2 7,500 Flat Rate

34 East Lake High 1000 1 2 2,000 Flat Rate

35 Eisenhower Elementary 3000 1 2 6,000 Flat Rate

36 Elisa Nelson Elementary 1500 1 2 3,000 Flat Rate

37 Fairmount Park El. 1200 2 2 4,800 Flat Rate

38 Fitzgerald Middle 1020 1 2 2,040 Flat Rate

39 Forest Lakes Elementary 1500 2 2 6,000 Flat Rate

40 Frontier Elementary 1000 1 2 2,000 Flat Rate

41 Fuguitt Elementary 1200 1 2 2,400 Flat Rate

42 Garrison-Jones Elementary 1000 1 2 2,000 Flat Rate

43 Gibbs High 1500 2 2 6,000 Flat Rate

Bid# 24-JG-016

Line Item Description Tank Size

(gals) (a) Number of

Tanks (b) Pumpings per Year

(c)

Tank Sz (a) times # of

Tanks (b) times

Pumpings/Yr.

(c)

Unit of

Measure Unit Cost Total

44 Gulf Beaches Elementary 1250 1 2 2,500 Flat Rate

45 Gulfport Elementary 1200 2 2 4,800 Flat Rate

46 High Point Elementary 1200 2 2 4,800 Flat Rate

47 Highland Lakes Elementary 1000 1 2 2,000 Flat Rate

48 Hopkins, John Middle 1000 2 2 4,000 Flat Rate

49 Kings Highway Elementary 825 1 2 1,650 Flat Rate

50 Lake St. George Elementary 1200 1 2 2,400 Flat Rate

51 Lakeview Fundamental

400 1 2 800 Flat Rate

52 Lakewood Elementary 1200 2 2 4,800 Flat Rate

53 Lakewood High 1250 1 2 2,500 Flat Rate

54 Largo High 1250 4 4 20,000 Flat Rate

55 Largo Middle 1350 1 4 5,400 Flat Rate

56 Lealman Ave. Elementary 750 1 2 1,500 Flat Rate

57 Lealman Innovation

Academy

58 Lynch Elementary 1250 3 2 7,500 Flat Rate

59 Madeira Beach Fund.

(El./Middle) 1200 1 2 2,400 Flat Rate

Bid# 24-JG-016

Line Item Description Tank Size

(gals) (a) Number of

Tanks (b) Pumpings per Year

(c)

Tank Sz (a) times # of

Tanks (b) times

Pumpings/Yr.

(c)

Unit of

Measure Unit Cost Total

60 Maximo Elementary 1250 2 2 5,000 Flat Rate

61 McMullen Booth

1200 2 2 4,800 Flat Rate

62 Meadowlawn Middle 1250 2 3 7,500 Flat Rate

63 Melrose Elementary 1250 2 2 5,000 Flat Rate

64 Mildred Helms Elementary 1250 1 4 5,000 Flat Rate

65 Midtown Academy 50 1 4 200 Flat Rate

66 Mt. Vernon Elementary 1000 1 2 2,000 Flat Rate

67 New Heights Elementary 1250 4 2 10,000 Flat Rate

68 Nina Harris Exceptional 1250 2 2 5,000 Flat Rate

69 North Shore Elementary 1500 2 2 6,000 Flat Rate

70 Northeast High 1200 2 3 7,200 Flat Rate

71 Northwest Elementary 1500 1 2 3,000 Flat Rate

72 Oak Grove Middle 1250 2 2 5,000 Flat Rate

73 Oakhurst Elementary 1000 2 2 4,000 Flat Rate

74 Oldsmar Elementary 1000 1 2 2,000 Flat Rate

75 Orange Grove Elementary 1000 1 2 2,000 Flat Rate

Bid# 24-JG-016

Line Item Description Tank Size

(gals) (a) Number of

Tanks (b) Pumpings per Year

(c)

Tank Sz (a) times # of

Tanks (b) times

Pumpings/Yr.

(c)

Unit of

Measure Unit Cost Total

76 Osceola Fundamental High 1250 2 2 5,000 Flat Rate

77 Osceola Middle 2500 1 2 5,000 Flat Rate

78 Ozona Elementary 1200 1 2 2,400 Flat Rate

79 Palm Harbor Middle 2500 1 2 5,000 Flat Rate

80 Palm Harbor University

High 1400 2 2 5,600 Flat Rate

81 Pasadena Fundamental

750 1 2 1,500 Flat Rate

82 Perkins Elementary 1200 2 2 4,800 Flat Rate

83 Pinellas Central Elementary 2000 1 2 4,000 Flat Rate

84 Pinellas High Innovation 255 1 2 510 Flat Rate

85 Pinellas Park Elementary 1200 1 2 2,400 Flat Rate

86 Pinellas Park High 2000 1 2 4,000 Flat Rate

87 Pinellas Park Middle 250 2 2 1,000 Flat Rate

88 Pinellas Secondary School 1250 4 2 10,000 Flat Rate

89 Plumb Elementary 1500 1 2 3,000 Flat Rate

90 Ponce De Leon Elementary 825 1 4 3,300 Flat Rate

91 Rawlings, Marjorie K., 1000 1 2 2,000 Flat Rate

Bid# 24-JG-016

Line Item Description Tank Size

(gals) (a) Number of

Tanks (b) Pumpings per Year

(c)

Tank Sz (a) times # of

Tanks (b) times

Pumpings/Yr.

(c)

Unit of

Measure Unit Cost Total

92 Richard O Jacobson Tech

High

93 Ridgecrest Elementary 1300 2 4 10,400 Flat Rate

94 Safety Harbor Elementary 750 1 2 1,500 Flat Rate

95 Safety Harbor Middle 2000 3 2 12,000 Flat Rate

96 San Jose Elementary 1250 1 2 2,500 Flat Rate

97 Sanderlin, James B., PK-8

School 1200 2 2 4,800 Flat Rate

98 Sanders, Richards L. School 1000 1 2 2,000 Flat Rate

99 Sandy Lane Elementary 1000 1 2 2,000 Flat Rate

100 Sawgrass Lake Elementary 1000 1 2 2,000 Flat Rate

101 Seminole Elementary 1400 2 2 5,600 Flat Rate

102 Seminole High 3000 2 2 12,000 Flat Rate

103 Seminole Middle 2500 1 2 5,000 Flat Rate

104 Seventy-Fourth Street

105 Sexton, John M., Elementary 1200 2 2 4,800 Flat Rate

106 Shore Acres Elementary 1250 2 2 5,000 Flat Rate

107 Skycrest Elementary 1250 2 2 5,000 Flat Rate

Bid# 24-JG-016

Line Item Description Tank Size

(gals) (a) Number of

Tanks (b) Pumpings per Year

(c)

Tank Sz (a) times # of

Tanks (b) times

Pumpings/Yr.

(c)

Unit of

Measure Unit Cost Total

108 Skyview Elementary 1400 1 2 2,800 Flat Rate

109 St. Petersburg High 750 1 2 1,500 Flat Rate

110 Starkey Elementary 1500 3 2 9,000 Flat Rate

111 Stephens, Paul B., Exceptional 1250 3 2 7,500 Flat Rate

112 Sunset Hills Elementary 1200 2 2 4,800 Flat Rate

113 Sutherland Elementary 1200 1 2 2,400 Flat Rate

114 Tarpon Springs Elementary 1250 3 2 7,500 Flat Rate

115 Tarpon Springs Fund.

1250 1 2 2,500 Flat Rate

116 Tarpon Springs High 2000 1 2 4,000 Flat Rate

117 Tarpon Springs Middle 2500 1 2 5,000 Flat Rate

118 Thurgood Marshall Fund.

Middle

119 Tyrone Middle 1500 1 2 3,000 Flat Rate

120 Walsingham Elementary 1020 1 2 2,040 Flat Rate

121 Walter Pownall Service Ctr.

- Kitchen

122 Walter Pownall Service

Center – Production Room

123 Westgate Elementary 1000 2 2 4,000 Flat Rate

Bid# 24-JG-016

Line Item Description Tank Size

(gals) (a) Number of

Tanks (b) Pumpings per Year

(c)

Tank Sz (a) times # of

Tanks (b) times

Pumpings/Yr.

(c)

Unit of

Measure Unit Cost Total

124 Mangrove Bay Middle

School 275 1 2 550 Flat Rate

125 Woodlawn Elementary 1000 1 3 3,000 Flat Rate

TOTAL

CATEGORY 2 - CULINARY GREASE TRAPS-TO BE BILLED TO THE MAINTENANCE

DEPARTMENT

Insert the price per gallon into the unit cost column.

Line Item Description Tank Size

(gals.) (a) Number of

Tanks (b) Pumpings per Year

(c)

Tank Sz (a) times # of

Tanks (b) times

Pumpings/Yr.

(c)

Unit of

Measure Unit Cost Total

1 Hollins High School

Culinary Arts

2 Lealman Innovation

Culinary Arts

3 Northeast High School

4 Osceola Fundamental High

School Culinary Arts

5 Pinellas Park High School

500 1 2 1,000 Flat Rate

6 Pinellas Secondary School

1250 4 2 10,000 Flat Rate

7 Pinellas Technical College-

Clearwater 3000 1 4 12,000 Flat Rate

8 Pinellas Technical College-

St. Petersburg 3000 1 4 12,000 Flat Rate

9 Tarpon Springs High School

TOTAL

Bid# 24-JG-016

Bid# 24-JG-016

BID PROPOSAL

BIDDER'S CONTACT INFORMATION*

Please upload documentation listing the name, address and phone number of the bidder's contact person.

*Response required

CUSTOMER REFERENCES*

Upload completed Customer Reference Form - Must be a minimum of four (4) customer references for contracts of similar scope and size. Form has been provided under the attachments section.

*Response required

COPY OF YOUR FLORIDA CONTRACTOR OR OCCUPATIONAL LICENSE*

Upload Contractor or Occupational License providing evidence that the bidder is qualified to perform

Grease Trap Cleaning Service as requested, in these bid specifications.

*Response required

EVIDENCE OF EXPERIENCE*

Provide documented evidence that the bidder has been in the business of Grease Trap Cleaning and

Servicing, as described in this bid, for at least the past five (5) years.

*Response required

BLANK COPY OF WORK ORDER AND INVOICE*

Please upload blank copy of work order and invoice.

*Response required

TERMS OF WARRANTY*

Please upload your Terms of Warranty.

*Response required

FORMS

Please review all forms in this section.

VERIFICATION OF EMPLOYMENT STATUS*

Contractor must provide to School Board evidence of compliance with Florida law regarding E-Verify.

Evidence may consist of, but is not limited to, providing notice of Contractor’s E-Verify number coupled with an affidavit that all of Contractor’s Subcontractors similarly comply with the law.

Pursuant to Section 448.095, F.S., the Contractor is required to be registered with the U.S. Department of

Homeland Security’s E-Verify system prior to entering into a contract with the Pinellas County School

Board. The Contractor shall use the E-Verify system to verify the employment eligibility of all new employees hired by the Contractor during the contract term. The Contractor shall include an express provision in all of its subcontracts requiring subcontractors, who perform work or provide services pursuant to the contract, to use the E-Verify system to verify the employment eligibility of all new

Bid# 24-JG-016 employees hired by the subcontractor during the contract term. For more information on this process, please refer to United States Citizenship and Immigration Service site at:

http://www.uscis.gov/portal/site/uscis

Only those employees determined eligible to work within the United States shall be employed under this contract.

By submission of a bid in response to this solicitation, the Contractor affirms that all employees in the above categories shall undergo e-verification before placement on this contract. Evidence may consist of, but is not limited to, providing notice of Contractor’s E-Verify number coupled with an affidavit that all of Contractor’s Subcontractors similarly comply with the law.

A public employer, contractor, or subcontractor who has a good faith belief that a person or entity with which it is contracting has knowingly violated Section 448.09(1), Florida Statutes is obligated to terminate the contract with the person or entity pursuant to Section 448.095(2)(c)1, Florida Statutes. If the

Pinellas County School Board terminates the contract for the foregoing reason, the contractor may not be awarded a public contract for at least one (1) year after the date on which the contract was terminated, and the contractor will be liable for any additional costs incurred by the Pinellas County School Board as a result of the termination of the contract.

*Response required

PROHIBITION AGAINST COERCION FOR LABOR AND SERVICES AFFIDAVIT*

Please download the below documents, complete, and upload.

• Human_Trafficking_Affidavit...

*Response required

CERTIFICATE OF INSURANCE*

Please download the below instructions and then upload your Certificate of Insurance.

• Insurance_Specifications_fo...

*Response required

SWORN STATEMENT UNDER SECTION 287.133(3)(A)*

Please download the below documents, complete, and upload.

• Sworn_Statement.pdf

*Response required

DRUG FREE WORKPLACE CERTIFICATION*

Please download the below documents, complete, and upload.

• Drug_Free_Workplace_Certifi...

*Response required

DEBARMENT FORM AD-1048*

Please download the below documents, complete, and upload.

http://www.uscis.gov/portal/site/uscis 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https://government-project.s3.us-west-2.amazonaws.com/103160/faf444b8-1b63-4d5f-b0b1-bc307475683b_Insurance_Specifications_for_Contractors.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4JLUHS2EW%2F20241009%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20241009T163254Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEAcaCXVzLXdlc3QtMiJHMEUCIQCToQhNOz5eV2MfKCrtPi2uM%2FRKLdjSy%2BzJRMPMxBTZEQIgD7HP2MCsl7EzdDqgXCta2D80Me9744TOkHhKT7xNWy8qgwUIYBACGgw4OTIzNjQ2ODc2NzIiDEdviR4lEGTWPXHQhyrgBENC6SOKWjfZMKHWWHoDktHcWuccP4I7FRZSv9XeGi2dHIDfdZLCnlrY6jVaDqK3%2F3YTj9js8HP5whJDd8%2BdARtU8wLMLrqa27OmPbnDHsQe%2FLVIdlI2j4qoSTQ8d0aSK3YYPrSqfF781CjkBirmvf5jY6uAiQ%2FUQolYi7Uqcj%2BYtgS3V3zDPVLx2YBQckgghCoo8QiWkemBhERIgTRFTQxD5OCnK8fCVlq3rj61uzcdRObbmk%2F3LDLNbLefMFcJQDh0tQOYP%2FD6pigwqZGFp%2F1jFr54tmHuOfCgq8A1%2Bi4fEsNER5yvJPLE0tCO9L8WJeK%2Bl3DloInZT3GSDPkZmbbNIiYMc%2FTitoYAGONqd7blfpkkB5ohZk%2F9JtDGueov6dB3bilafZxdrmXcr9kxIP%2FuCzgLtbtk9swLTXI0p7cGk5ZVla3Uf5WG6gxhxwFaRca1FvJMdFRzl0ybVR5lrDenJjnBVo1m6S4RZ75FNE9TZ95tl2OaBaY65OxF4r9PMtMpXkwO4hjwXN3xMcqpVbdaEW6MAJ2bSUHudC%2FPMHUA3qQrxKj5RQruEc8Yi9zlqYM6PUzWZebnwpJoV1dluPKNHx%2Fem0oJmrpiiAtl7sAe%2BAibT%2F2pK45XSPPsKt%2FUMQMwvH75rRttq47FdM8HL2Jg3Or7YgUo0EFVkbS5uVa5Pl0%2BNJ%2BISb7xTW%2Be34BzeRydh4hxtKFedq3L%2FvdrxwixuVUDZ2tdmJUbq9SwIvLTsY8W%2B2LIJfYGxuT2wMzoH%2F5feRIa%2BuL%2FWvLE4RIwVkJVKXZ%2FqX%2F5u3jQEaNpFYElMOq8mrgGOpsBOCBZsurX%2F9d6WYXevLlh3Z3lyxuPk9rsZBah59AlobBHqvt7OUmYgFWW21KCR3gh35LUvkLqv2nFNy%2B6bKoNKgyEqCSGEOINkqBST0AA3DnJRPQ3HgRe3GSF9fiSQr9IkAcPby4wq%2BCbcxADXBwxwcC%2FXwkTO3mrRAJJLab1OjkL1u5GVoTDWqtGdH7PrbCLDZHZYDBtTzy9aGI%3D&X-Amz-Signature=15487c294ff0212e2a2a27a0d8f03a8fa9d89e446fe41a9c9bb7cc0ad475996b&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Insurance_Specifications_for_Contractors.pdf%22&x-id=GetObject 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