Grants Management System

The State of Nebraska, through the Nebraska Department of Education (NDE) Office of Budget and Grants Management, is soliciting proposals for a comprehensive web-based Grants Management System via Request for Proposal (RFP). The system must be capable of administering sub-grants through the entire grant process lifecycle, supporting approximately 20 existing grants that distribute $400 million annually from federal, state, local, and private sources. Key deliverables include grant application management, programmatic monitoring, grant reimbursements, and fiscal monitoring functionality. The system must integrate with Microsoft Windows Server 2022 and Microsoft SQL Server 2022 environments and maintain 24-hour daily production availability except for approved scheduled downtime. Bidders must provide comprehensive proposals including corporate overview documentation, detailed technical responses addressing project requirements and work plans, and itemized pricing across a five-year contract period covering design and implementation, training and support, system operation, post-implementation maintenance and enhancements, and other associated costs. The evaluation period runs from June 22 to July 2, 2026, with vendor demonstrations scheduled for July 15, 2026. Proposals must be submitted electronically in PDF format by June 17, 2026, at 2:00 PM Central Standard Time, with the last day for written questions on May 22, 2026. Evaluation will be based on corporate capability, technical approach, and cost realism.

The contract term extends up to five years commencing upon execution, with NDE reserving the right to continue procuring these services for up to eighteen months following the intent to award if needed. No incumbent vendor has been identified for this procurement. Nebraska statute permits preference consideration for resident disabled veterans or businesses located in designated enterprise zones during the evaluation process. The intent to award will be posted on September 8, 2026, followed by a contract finalization period from September 9 to 23, 2026, with the formal contract award on September 30, 2026, and vendor start date of November 1, 2026. While a specific budget range is not disclosed in the solicitation documents, the cost sheet requires bidders to provide comprehensive itemized pricing for all deliverables necessary for full performance, including third-party licenses, system integrations, data migration, optional modules, and security review support across the five-year contract period. NDE reserves the right to conduct reference and credit checks and request best and final offers from qualified bidders.