NDERFP260303_NDE_Vendor_Cost_Sheet.xlsx

This is a vendor cost sheet for a Grants Management System Request for Proposal issued by the State of Nebraska, Nebraska Department of Education (NDE), Office of Budget and Grants Management. The NDE seeks a comprehensive web-based grants management system capable of administering sub-grants throughout the entire grant process lifecycle for approximately 20 existing grants distributing $400 million annually from federal, state, local, and private sources. Key deliverables include grant application management, programmatic monitoring, grant reimbursements, and fiscal monitoring functionality. Proposals must be submitted electronically in PDF format by June 17, 2026, at 2:00 PM Central Standard Time, with the last day for written questions on May 22, 2026. Vendor demonstrations are scheduled for July 15, 2026, and the intent to award will be posted on September 8, 2026. The contract term extends up to five years commencing November 1, 2026, with NDE reserving the right to continue procuring these services for up to eighteen months following the intent to award if needed.

The cost sheet requires bidders to provide itemized pricing across five years covering design and implementation, training and support, system operation, post-implementation maintenance and enhancements, and other associated costs, though no specific budget range is disclosed. The system must integrate with Microsoft Windows Server 2022 and Microsoft SQL Server 2022 environments and maintain 24-hour daily production availability except for approved scheduled downtime. Evaluation will be based on corporate capability, technical approach, and cost realism. No incumbent vendor has been identified for this procurement. Nebraska statute permits preference consideration for resident disabled veterans or businesses located in designated enterprise zones during evaluation. NDE reserves the right to conduct reference and credit checks and request best and final offers from qualified bidders.