Grants Management Software System

The Rhode Island Department of Administration's Division of Information Technology is pursuing a sole source procurement for a statewide Grants Management Software System through a Notice of Intent (NOI21000588). The procurement is specifically focused on acquiring a comprehensive software solution to manage grants across state agencies, with the solicitation posted for a brief period from April 16, 2021, to April 22, 2021. Vendors interested in providing the software must submit a completed "NOI Vendor Response Form" through the Ocean State Procures system, with no opportunity for questions due to the short posting period. The procurement is being conducted under Rhode Island regulation 37-2-21, which allows for non-competitive procurement when only one source is available for the required supply or service. Interested vendors must be registered in the Ocean State Procures system and can only submit responses through that platform, with no alternative submission methods accepted.

The solicitation does not specify any set-aside designations or restrictions on responding organizations, nor does it provide details about incumbent vendors or existing technological infrastructure. No specific budget range or award value is disclosed in the documentation. The NOI does not outline evaluation criteria, integration requirements, or provide comprehensive details about the functional or technical specifications of the desired Grants Management Software System. Delivery terms are specified as Free On Board Destination with vendor-specified payment terms. While the procurement is designated as a sole source acquisition, the state is technically open to hearing from other potential vendors who believe they can provide similar goods or services, though the short response window and lack of detailed specifications make meaningful competition challenging.