Golf course turf maintenance equipment, purchase of

Palm Beach County, Florida issued Invitation for Bid #16-062/CC on July 15, 2016, seeking to procure new golf course turf maintenance equipment for delivery to five county-owned golf courses: John Prince Golf Learning Center, Okeeheelee Golf Course, Park Ridge Golf Course, Southwinds Golf Course, and Osprey Point Golf Course. The procurement is organized into three separate lots: Lot #1 encompasses greens mowers (4 units of Toro Greensmaster 3150-Q with one unit including groomer/brushes), bunker rakes (1 Toro Sand Pro 3040 standard and 1 with QAS spiker), 1 rough mower (Toro Reelmaster 5 Unit), and 1 spray rig (Toro MultiPro 1750); Lot #2 includes spreaders (1 Kubota VS220 and 1 Kubota VS500); and Lot #3 includes 1 top dresser (TurfCo WideSpin 1550). All equipment must be new, of current manufacture, and accompanied by a minimum three-year full warranty covering parts, labor, and transportation for warranty repairs, with replacement equipment provided within 48 hours if equipment removal exceeds 48 hours. Sealed bid responses were due to the Palm Beach County Purchasing Department at 50 South Military Trail, Suite 110, West Palm Beach, Florida 33415-3199 by August 11, 2016 at 4:00 p.m. local time. The successful bidder must complete delivery within 60 calendar days of purchase order receipt, with deliveries made between 8:00 a.m. and 2:30 p.m. at designated golf course maintenance facilities, and must provide 24-hour advance notice before delivery. Pricing must be submitted as firm, fixed unit prices with all costs including delivery and transportation, and the county reserves the right to award on a lot-by-lot basis to the lowest responsive, responsible bidder.

The solicitation includes a minimum 15 percent Small Business Enterprise (SBE) participation goal with specified ranking procedures for responsive bidders. Bidders must meet insurance requirements including commercial general liability ($500,000), business auto liability ($500,000), and workers' compensation insurance. A local preference of 5 percent is available to bidders with a permanent place of business in Palm Beach County, provided they submit a valid Business Tax Receipt. No incumbent vendors or existing infrastructure integration requirements were specified in the solicitation. The county exempts itself from federal and state taxes and reserves the right to make minor contract modifications, acquire additional quantities within 12 months at the same prices and terms, and extend pricing to other governmental entities at the bidder's discretion. No specific budget range or award values were disclosed in the procurement documentation.