Glass, automotive, purchase, installation / repair of

Palm Beach County Board of County Commissioners Purchasing Department issued a Request for Quotation (RFQ) for automotive glass purchase, installation, and repair services on a federally funded term contract basis. The solicitation seeks qualified vendors to supply first-grade shatterproof automotive glass for windshields, side windows, and rear windows, as well as laminated plate and sheet glass for buses and heavy equipment across various vehicle types including 2017 Ford F150, 2018 International Durastar, 2016 Toyota Prius, and 2017 Ford SUVs. Vendors must provide installation and repair services during standard business hours with emergency response capability, with pricing structured as a single fixed percentage discount from the National Auto Glass Specifications (NAGS) Calculator for flat and curved glass items, firm fixed price per square foot for laminated plate and sheet, firm fixed hourly rates for installation and repair services, and a firm fixed flat rate per chip repair. Required qualifications include submission of minimum three professional references demonstrating relevant experience within the past three years, maintenance of Commercial General Liability Insurance of at least $500,000, Business Auto Liability Insurance of at least $500,000, and Workers' Compensation and Employer's Liability Insurance in accordance with Florida Statute Chapter 440. The RFQ submission deadline was May 19, 2021, at 4:00 p.m. local time, with responses submitted on the provided Quote Response Form to the Palm Beach County Purchasing Department. The resulting contract is structured for an initial twelve-month term or until the estimated amount is expended, with an option to renew for four additional twelve-month periods upon mutual written agreement. Standard hourly rates apply to work completed between 8:00 a.m. and 5:00 p.m., Monday through Friday, excluding recognized holidays; overtime compensation at 1.5 times the standard rate applies to work between 5:00 p.m. and 8:00 a.m. and weekends; and emergency or holiday work compensation is paid at 2.0 times the standard rate.

The contract is funded entirely with federal FEMA Public Assistance grant funds, requiring all vendors to comply with federal regulations including 2 CFR Parts 200 and 3000, environmental and historic preservation protections, and applicable federal statutes. All quoters must complete a Certification Regarding Debarment and Suspension and submit a Drug-Free Workplace Certification with their responses. No set-aside designations or restrictions limiting responses to specific enterprise categories were identified in the solicitation documents. The anticipated contract value is $25,000 during the initial twelve-month term, representing the estimated budget allocation for automotive glass procurement and related services. No incumbent vendors or current contractors were specified in the available documentation, and no existing infrastructure or technology integration requirements were noted as part of this procurement.