Glacier Run Exhibit LSS Media Carbon Filter Replacements

The Louisville/Jefferson County Metro Government, through the Louisville Zoo, is issuing Invitation for Bid (IFB260185) for the removal and replacement of granulated activated carbon and associated filter media at the Glacier Run Exhibit Life Support Equipment facility. The procurement involves removal and replacement of approximately 235 cubic feet of granulated activated carbon for three Neptune Benson Filter vessels model 60SRF-4, along with replacement of pea gravel (1/4" x 1/8"), under drain headers and laterals, filter man way and inspection hatch gaskets, and off-site disposal of extracted media. Bidders must submit sealed bids by 3:00 p.m. EST on March 26, 2026, with a question period running through March 19, 2026. The evaluation will be conducted on a lowest responsive and responsible bid basis by a committee of Louisville Zoological Gardens representatives. Required qualifications include submission of a Statement of Qualifications verifying material compliance, company experience, years in business, and descriptions of at least two similar projects completed within the last five years with project lead contact information. Pricing must remain firm for six months following the bid closing date, with payment terms of Net 30 days. Bidders must maintain commercial general liability insurance with $1,000,000 combined single limit and workers' compensation insurance at statutory limits, obtain Human Relations Commission prequalification if not already qualified, and register with the Louisville Metro Revenue Commission.

The procurement includes diversity goals requiring bidders to demonstrate good faith efforts to achieve 15 percent Minority Business Enterprise (MBE), 5 percent Female Business Enterprise (FBE), and 0.5 percent Historically Black Enterprise (HBE) participation, with completed GFE-1 and GFE-2 forms required as part of bid submission. Louisville Metro applies a 5 percent price reduction for businesses certifying minimum wage compliance of at least $10.10 per hour and an additional 5 percent price reduction for local vendors established in the Louisville Metropolitan Statistical Area for twelve consecutive months. Bidders must also comply with the Ban the Box policy prohibiting discriminatory hiring practices regarding criminal history, complete Acknowledgements and Preferences certification, submit IRS Form W-9, provide vendor information through the Workday system, and upload all required documentation through the City of Louisville's Public Portal (Bonfire Hub) in PDF format. No specific budget amount or award value is listed in the procurement documents. All submissions must be completed through the Bonfire platform with technical support available through Euna Procurement Solutions, and suppliers are advised to begin uploads at least one day before the March 26, 2026 closing deadline.