GISD Workflow Solution RFP Rebid

The Genesee Intermediate School District (GISD) in Flint, Michigan is issuing a rebid Request for Proposal (RFP) for a Workflow Solution system designed to digitize paper-based workflows, forms, and approval processes across the district. The solution must serve approximately 997 staff members and 1,288 students while remaining scalable for deployment to other schools within Genesee County. Key functional requirements include a drag-and-drop workflow builder with conditional logic, automated role-based routing, e-signature support, mobile-responsive forms, and multi-level approval capabilities that comply with FERPA and HIPAA standards. The solution must integrate with existing systems through Single Sign-On (SSO) support for Google Workspace and Azure AD, API availability for custom integrations, and support for multiple file formats. Required qualifications include SOC 2 and ISO 27001 certifications, WCAG 2.1 AA or higher accessibility compliance, comprehensive audit trails, granular permissions management, data encryption, and documented disaster recovery plans. Vendors must provide references from K-12 districts or Intermediate School Districts, with Michigan experience preferred. The evaluation will utilize a numeric scoring methodology based on requirements outlined in the RFP's Attachment A, with specific disqualification criteria for non-compliance. A pre-bid meeting is scheduled for March 11, 2026 at 9:30 AM Eastern Time via Zoom, sealed written bids are due March 25, 2026 at 12:00 PM EST with opening at 12:30 PM the same day, and the bid award is anticipated at the next regular Board of Education meeting following bid opening. Questions must be submitted in writing up to 72 hours prior to the bid due date. Pricing must remain firm through July 31, 2028, with an optional extension through July 31, 2031, and vendors must provide transparent, itemized pricing that clearly breaks down costs for licensing, implementation, training, and support on a per-staff or per-student basis.

The RFP contains no specific set-aside designations for disadvantaged enterprises or restrictions limiting organizational types from responding. However, all bidders must submit mandatory compliance documentation including a notarized Public Act 232 of 2004 Familial Relationship Disclosure Statement and a Public Act 517 of 2012 Iran Economic Sanctions Act certification; bids received without these certifications will not be accepted. Additionally, all contractors and their personnel must comply with Michigan statutes MCL 380.1230 through 380.1230g regarding school safety requirements, with contractors certifying that no workers have been convicted of listed offenses and agreeing to report any charges or convictions within the prescribed timeframes. The GISD is seeking to replace its current paper-based workflows and existing Power Automate solution, though no incumbent vendor is identified in the procurement documents. The district is exempt from Michigan Sales and Use Taxes; vendors must independently determine their tax liability on component purchases. Bids must include a complete and total delivered price covering all labor, equipment, materials, shipping, insurance, and applicable costs as a turnkey service with pricing submitted in Excel format on the District's prescribed Bid Form. The RFP does not specify an overall budget cap or award value; vendors have flexibility in their cost proposals while adhering to the standardized submission format. Successful vendors must provide a detailed implementation timeline and resources plan and will be required to begin implementation in April 2026 following board approval, with project go-live targeted for as soon as possible thereafter.