Generator service and maintenance

The Washington Convention and Sports Authority, operating as Events DC, a District of Columbia government entity, is soliciting sealed bids via Invitation for Bid #25-S-039 for Generator Service and Maintenance at the Walter E. Washington Convention Center and other Events DC-owned or managed facilities. The procurement encompasses four primary tasks: annual Title V Operating Permit performance testing on four 1000 KW Mitsubishi diesel generators, annual tuning and maintenance on four Mitsubishi generators and one 100 KW Onan generator, preparation of deficiency reports with repair cost estimates, and on-call repair and maintenance services on a time-and-materials basis. Bidders must demonstrate ten years of experience servicing the specified equipment, including Steuler Catalyst NOx Reduction Systems, Siemens automatic transfer switches, and Cutler Hammer breakers, and must be authorized dealers of both Steuler and Mitsubishi generators. The contractor must maintain at least two full-time technicians with five years of experience each and provide three customer reference letters demonstrating satisfactory performance. Tasks 1-3 require fixed-price quotations while Task 4 requires time-and-materials pricing for both normal business hours (8:30 a.m. to 5:30 p.m.) and overtime, with all pricing provided for the base year and four optional one-year renewal periods. The base contract term runs October 1, 2026, through September 30, 2027. A mandatory pre-proposal site visit is scheduled for April 23, 2026, at 11:00 AM EST at the Convention Center's West Mezzanine Lobby (limited to three representatives per bidder), written questions must be submitted by May 1, 2026, at 5:00 PM, and sealed bids are due May 16, 2026, at 5:00 PM via the Events DC e-procurement system. Events DC will evaluate responses based on lowest aggregate overall price across the contract life, with response time requirements of 12-hour emergency service call response and 48-hour non-emergency response.

The solicitation offers up to twelve preference points for certified District-based businesses, including small business enterprises, resident-owned businesses, longtime resident businesses, local business enterprises, disadvantaged business enterprises, veteran-owned businesses, and equity impact enterprises. For contracts exceeding $250,000, contractors must subcontract at least thirty-five percent of the contract value to certified Small Business Enterprises or other Certified Business Enterprises. Contracts exceeding $300,000 require compliance with the First Source Employment Act, mandating that fifty-one percent of hired personnel be District of Columbia residents. The contractor must be bonded and licensed in the District of Columbia, maintain commercial general liability insurance ($1,000,000 per occurrence/$2,000,000 aggregate) and other required coverage, and provide a warranty of one year for materials and 90 days for labor. All personnel must be compensated at the District of Columbia's living wage rate of $14.20 per hour (effective January 1, 2018), and all pricing must exclude federal excise tax, transportation tax, and District of Columbia sales and use taxes. Bidders must submit multiple compliance documents including a Tax Certificate of Good Standing, W-9 Form, ACH authorization agreement, Representations and Certifications affirming independent price determination and EEO policy compliance, OCPS Disclosure Statement disclosing any relationships with Events DC Board members and key staff, and acknowledgment of Standard Contract Provisions and Rules of the Jobsite for Contractors. The specific budget or award value is not disclosed in the solicitation materials.