Generator Preventive Maintenance, Inspections and as needed Repair Services

The Texas Health and Human Services Commission (HHSC) is requesting bids on preventive maintenance, inspections, and as-needed repair services for emergency generators at the San Angelo State Supported Living Center, with bids due July 27, 2026 at 10:30 a.m. and mandatory on-site visits on July 20 at 9:00 a.m. and July 23 at 2:00 p.m.

The scope encompasses routine preventive maintenance (oil changes, filter replacements, battery testing, fuel system inspections), comprehensive inspections of engine, alternator, control systems, and safety features, and emergency repair services. The facility operates 20 generators ranging from 12 kW to 150 kW capacity, most diesel-fueled, with installation dates from 1998 to 2022. Services must be performed Monday through Friday, 8:00 a.m. to 5:00 p.m. Central Time, with four-hour response for service calls and one-hour response for declared emergencies. Bidders must submit pricing on Exhibit C as firm, fixed prices for the entire contract term, with adjustments only at HHSC discretion using Consumer Price Index or Federal Minimum Wage adjustments.

Bidders must have a minimum of five years of relevant experience and provide personnel with at least three years of relevant experience. Texas Department of Licensing and Regulation certification is required as applicable. Bidders must submit three verifiable references for similar services completed within the last three years and complete Exhibits A (HHS Solicitation Affirmations), C (Pricing Sheet), and D (Bidder Reference and Qualifications Form).

Required insurance includes Workers' Compensation ($1,000,000 per occurrence), Commercial General Liability ($1,000,000 per occurrence / $2,000,000 aggregate), Commercial Automobile Liability ($1,000,000 combined single limit), Professional Liability ($1,000,000), and Umbrella Liability ($1,000,000). The contract term runs September 1, 2026 through August 31, 2029, with potential one-year extension at HHSC discretion. The binding offer period extends 240 days from the response due date. Questions are due July 21, 2026 at 10:30 a.m. Bidders may submit in person at 1100 W. 49th Street, Austin, Texas or through the optional HHS Online Bid Room.