Generator preventative maintenance & repair services

The City of Conroe, Texas is seeking proposals for generator preventative maintenance and repair services through RFP #0129-2026, covering approximately 86 generators across 77 different site locations within the city. The generators range in capacity from 35 to 3,000 kilowatts and are powered by natural gas, diesel, or liquefied petroleum gas. Each generator will receive up to four annual services, including one full service, one inspection with a two-hour full load bank test, and two inspections with building load tests. Services must be performed Monday through Thursday between 7:30 a.m. and 4:30 p.m., with scheduling required at least 72 hours in advance. Contractors must provide documentation of software licensing agreements and technician certifications for each generator brand. The proposal evaluation will be based on a point system: 60 points for cost, 25 points for experience and qualifications, 10 points for references, and 5 points for prior experience with the City of Conroe. The proposal is due on Thursday, January 29, 2026, at 2:00 p.m. through the OpenGov Procurement Portal.

The contract will be for one year with firm fixed pricing and four potential one-year renewal options, subject to the City's discretion for price increases. Contractors must provide proof of insurance, including Workers' Compensation as mandated by Texas law, Employer's Liability coverage of $500,000 per occurrence, Public Liability coverage of $1,000,000 combined single limit, and Automobile Liability coverage of $200,000 per person for bodily injury and $50,000 per occurrence for property damage. Part pricing will be set at contractor cost plus 10 percent or state contract price, whichever is lower. The City reserves the right to award partial bids, reject any or all proposals, and cancel the contract with 30 days' written notice. Bidders must comply with Texas Government Code requirements, including debarment verification, antitrust affirmation, human trafficking prohibitions, and child support obligation certifications. While no specific set-aside designations are mentioned, the comprehensive generator inventory suggests a significant municipal infrastructure maintenance opportunity with potential for substantial annual contract value.