RFP0129-2026_Generator_Preventative_Maintenance_and_Repair_Services.pdf

REQUEST FOR PROPOSALS

CITY OF CONROE

RFP# 0129-2026 GENERATOR PREVENTATIVE MAINTENANCE

AND REPAIR SERVICES

CITY OF CONROE

P.O. BOX 3066

CONROE, TEXAS 77305

RESPONSES DUE – JANUARY 29, 2026 @ 2:00 PM

CITY OF CONROE PURCHASING DEPARTMENT

NOTICE TO BIDDERS

The City of Conroe will receive sealed bids electronically through OpenGov.com for Generator Preventative Maintenance and Repair Services. Proposals will be publicly opened and the respondents’ names read aloud on Thursday, January 29, 2026 at 2:00 p.m. in the Purchasing Department, Dean Towery Service Center, 401 Sgt. Ed Holcomb Blvd., Conroe Texas 77304.

Specifications and Bid documents may be secured from OpenGov.com.

No proposal may in any way qualify, modify, substitute or change any part of the specifications contained herein.

The City of Conroe reserves the right to reject any and all offers, award parts of bids, award to multiple vendors and to waive informalities in submission of bids. The City of Conroe also reserves the right to award this proposal to the bidder who provides goods or services with the lowest bid or at the best value for the City.

CC: 01/09

01/16 01/23

CITY OF CONROE, TEXAS

RFP#0129-2026 GENERATOR PREVENTATIVE MAINTENANCE

AND REPAIR SERVICES

INTRODUCTION

The City of Conroe is requesting proposals for preventative maintenance and repair services for generators located within the City of Conroe.

SCOPE OF WORK

City of Conroe Generator Maintenance:

Each Contractor can choose to bid on any item listed. If you choose not to bid on all items an explanation will be need to be provided for each item you did not bid on.

Each department may have generator needs that differ from a different department. Please try to include pricing for all services listed. One department may not need all four of the services but another one may need them. During the term of the contract any department may add a service or drop a service as needed. The City may add additional generators as they are acquired, or drop a generator that is no longer needed.

For each brand of generator, the bidding company will be required to provide documentation that they have the software and/or software licensing to troubleshoot, service and repair all diagnostic codes for that specific brand. If company does not have software and/or licensing, a detailed proposal will need to be submitted on how the company plans to service, troubleshoot, and repair the generator.

Each generator will be serviced up to 4 times annually.

• One service will be a Full Service

• One service could be an Inspection and 2 hour Full Load Bank Test

• Two services could be an Inspection and Building Load Test

There are approximately 77 different site locations and a total of 83 generators to be serviced.

Generators range in size from 35KW to 3000KW and are Natural Gas, Diesel and/or LPG gas.

All services will need to be completed Monday – Thursday between the hours of 7:30am and 4:30pm. Scheduling will need to be done at least 72 hours in advance.

Contractor will be required to submit the following with proposal:

• Copy of software licensing agreement for each make of generator stating contractor’s company has an active license agreement and appropriate equipment to troubleshoot/correct software issues on the generator.

• All workforces must be certified to work on each type of generator the City of Conroe has.

Certification documentation will need to be provided upon contract approval by the City of Conroe. All technicians performing work on the City’s generators and/or generator equipment must provide proof of training/certification for each specific brand. If an actual certification is not held or only certain job titles hold certifications this will need to be explained in the company’s proposal. If certifications for each brand are not obtainable due to proprietary manufacture information this will also need to be explained.

• Detailed Scope of Work for each type of service, inspection and load test being requested.

• Suggested maintenance schedule (example: Inspection and 2 hour Full Load Bank Test to be done 2nd quarter of every year)

Repairs and Emergency Call Outs:

• If contractor is a member of any State Contract, provide documentation of contract with expiration date and a list of covered items under that contract.

• Part pricing shall be at contractor cost plus 10% or state contract price, whichever is cheaper. Documentation to be provided upon invoicing/repair quote for pricing.

PROPOSAL

The Proposal should demonstrate the qualifications, competence, and experience in performing maintenance and repair services, cost of service and parts, including any mark-up. The Proposal should be prepared simply and economically, providing a straightforward, concise description of the proposer’s abilities to satisfy the requirements of the request for proposals.

CONTRACT TERM

The term of the contract shall be for one year with firm fixed pricing with four (4) one (1) year renewal options. Vendor will honor their bid price for the first year of the contract with no changes.

For each consecutive year of the contract price increases will be at the sole discretion of the City of Conroe. Any price increase will be only at the time of contract renewal and will remain firm for that year.

The proposer shall indicate below the maximum percentage of price increase applicable for year 2, year 3, year 4 and year 5 of the contract.

Year 2 % maximum price increase Year 3 ___% maximum price increase Year 4 ___% maximum price increase Year 5 ___% maximum price increase

LUMP SUM PRICING FOR THE ENTIRE PROJECT AS DESCRIBED IN THE PRICING/SCOPE:

(PAGES 15 & 16)

RESPONSE FORMAT

The items listed below shall be submitted with each proposal and should be submitted in the order shown. Each section should be clearly labeled, with pages numbered and separated by tabs.

Failure by a Proposer to include all listed items will result in their proposal being rejected.

Tab I – Cover Letter

Provide a cover letter indicating your firm’s understanding of the requirements relating to this proposal. The letter must be brief and formal from the proposer that provides information regarding the firm’s interest in and ability to perform the requirements of this RFP. A person who is authorized by the organization to enter into an agreement with the City will sign the letter.

Please include all contact information.

Tab 2 – Acceptance of Conditions/ Scope of Work

Indicate any exceptions to the specifications, terms and conditions of this RFP, including the Scope of Services.

Include a statement of your understanding of the scope of work.

Tab 3 – Company Background

1. Years in business under present name.

2. Name and address of each office location.

3. Ownership structure (Corporation / Partnership).

4. Names and titles of officers in the company.

5. Company trade organizations / associations / affiliations

Tab 4 – Qualifications

1. Describe and demonstrate firm qualifications, experience and project understanding.

Tab 5 – Complete Proposal, meeting the Scope of Work and Scope of Services Including the following:

1. Include your complete response including:

Complete breakdown of pricing Insurance Certificate Copy of Software Licensing Agreement Workforce Certifications Detailed Scope of Work Suggested Maintenance Schedule State Contract Pricing (if available) Part Pricing RFP Pricing Sheet

Tab 6 – References

1. Provide three (3) references of similar projects for which your company has, in whole or in part, provided services.

Tab 7 - List of Ongoing and Completed Projects

1. Provide a list of similar projects in which your company is currently involved, or has been involved.

2. Please list project description, client contact information, and current status.

QUESTIONS AND INQUIRIES

All questions shall be asked electronically through OpenGov.com.

Answers will be provided to all Candidates receiving RFPs as a written addendum. Candidates should not rely on any oral communication concerning this RFP and oral responses will have no binding effect.

INTERVIEWS

After written proposals are received and initially evaluated, the Owner may require one or more of the Candidates to provide an oral presentation as a supplement to their statements. Any Candidate required to interview should be prepared to discuss and substantiate any area of their proposal.

The Owner is under no obligation to grant interviews to any Candidate receiving a copy of this RFP and/or submitting a written proposal in response to this RFP.

SELECTION PROCESS

As required under Chapter 252, Local Government Code, the City will evaluate all submitted proposals and will rank up to three candidates that the City considers to be the most qualified to provide the required services to the City of Conroe.

Proposals will be assessed against the evaluation criteria below. Notification of proposal acceptance will be written formal confirmation followed by a purchase order. The City will accept the proposal that offers the best value for the City based upon the selection criteria.

25% Experience and qualifications 60% Cost 10% References 05% Prior experience with the City of Conroe

TERMS, CONDITIONS AND CLAUSES

1.0 Owner - The City reserves the right to award parts of bids, reject any or all bids and to waive technical irregularities in the bids. The award will be made to the bidder who provides the goods and services at the best value for the City.

2.0 Questions and Inquires -Bidder’s desiring further information or interpretation must request such information in the questions section of OpenGov.com.

3.0 Submission of Bids - Submit electronically through OpenGov.com.

4.0 Information Clarification - All questions shall be asked through OpenGov.com. Should a Bidder discover a discrepancy or an omission in the plans or specifications, he should at once notify the Purchasing Department so that an addendum can be issued. No explanation or interpretation other than an addendum issued by the City will be considered official or binding.

5.0 Substitutions - Where materials or equipment are specified by a trade or brand name, it is not the intention of the Owner to discriminate against an equal product of another manufacturer, but to set a definite standard of quality or performance, and to establish an equal basis for the evaluation of bids. In preparing his bid, each bidder is expected to include in his base bid the cost of the items so specified.

6.0 References - The City of Conroe may request bidders to supply, with this Invitation to Bid, a list of at least three (3) references where like services have been supplied by their firm.

Include name of firm, contact person, address, telephone number and fax number.

7.0 Materials and Services - The Bidder warrants that services delivered to the City will meet the minimum specifications set forth therein. Bidder shall furnish all data pertinent to specifications and warranties, which apply to items in the bid.

8.0 Price of Materials and Sales Tax- Prices for all goods or services shall remain firm for the duration of this contract and shall be stated on the bid sheet. Prices shall be all inclusive.

Any price not shown on the bid sheet will not be honored by invoice. No price changes, additions or subsequent qualifications will be honored during the course of this contract. All prices must be written in ink or typewritten. Transportation, freight or other charges are to be prepaid by the bidder and included in the bid price. If there are additional charges of any kind, other than those mentioned above, specified or unspecified, Bidder must indicate both items required and attendant cost or forfeit the right to payment.

This Contract is issued by an organization, which qualifies for exemption pursuant to the provisions of Article 20.04 (F) of the Texas Limited Sales, Excise and Use Tax Act.

9.0 Antitrust Affirmation - The undersigned affirms under penalty of perjury of the laws of the State of Texas that (1) in connection with this Response, neither I nor any representative of the Contractor have violated any provision of the Texas Free Enterprise and Antitrust Act, Tex. Bus. & Comm. Code Chapter 15; (2) in connection with this Response, neither I nor any representative of the Contractor have violated any federal antitrust law; and (3) neither I nor any representative of the Contractor have directly or indirectly communicated any of the contents of this Response to a competitor of the Contractor or any other company, corporation, firm, partnership or individual engaged in the same line of business as the Contractor.

10.0 Assignment - Contractor shall not assign its rights under the contract or delegate the performance of its duties under the contract without prior written approval from the City. Any attempted assignment in violation of this provision is void and without effect.

11.0 Buy Texas Affirmation - In accordance with Section 2155.4441 of the Texas Government

Code, Contractor agrees that during the performance of a contract for services it shall purchase products and materials produced in Texas when they are available at a price and time comparable to products and materials produced outside this state.

12.0 Child Support Obligation Affirmation - Under Section 231.006 of the Family Code, the vendor or applicant certifies that the individual or business entity named in this contract, bid or application is not ineligible to receive the specified grant, loan, or payment and acknowledges that this contract may be terminated and payment may be withheld if this certification is inaccurate in addition to other remedies set out in 231.006(f).

13.0 Contracting Information Responsibilities - In accordance with Section 552.372 of the

Texas Government Code, Contractor agrees to (1) preserve all contracting information related to the contract as provided by the records retention requirements applicable to the City for the duration of the contract, (2) promptly provide to the City any contracting information related to the contract that is in the custody or possession of the Contractor on request of the City, and (3) on termination or expiration of the contract, either provide at no cost to the City all contracting information related to the contract that is in the custody or possession of the Contractor or preserve the contracting information related to the contract as provided by the records retention requirements applicable to the City. Except as provided by Section 552.374(c) of the Texas Government Code, the requirements of Subchapter J, Chapter 552, Government Code, may apply to the contract and the Contractor agrees that the contract can be terminated if the Contractor knowingly or intentionally fails to comply with a requirement of that subchapter.

14.0 COVID-19 Vaccine Passport Prohibition - Contractor certifies that it does not require its customers to provide any documentation certifying the customer’s COVID-19 vaccination or post-transmission recovery on entry to, to gain access to, or to receive service from the Contractor’s business. Contractor acknowledges that such a vaccine or recovery requirement would make Contractor ineligible for a city-funded contract.

15.0 Data Management and Security Controls - In accordance with Section 2054.138 of the

Texas Government Code, Contractor certifies that it will comply with the security controls required under this contract and will maintain records and make them available to the City of Conroe as evidence of Contractor’s compliance with the required controls.

16.0 Dealings with Public Servants Affirmation - Contractor has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted Response.

17.0 Debts and Delinquencies Affirmation - Contractor agrees that any payments due under the contract shall be applied towards any debt or delinquency that is owed to the City of Conroe, Montgomery County, State of Texas.

18.0 Disaster Recovery Plan - In accordance with 13 TAC § 6.94(a)(9), Contractor shall provide to City the descriptions of its business continuity and disaster recovery plans.

19.0 Dispute Resolution (General) - The dispute resolution process provided for in Chapter

2260 of the Texas Government Code must be used to attempt to resolve any dispute arising under the contract.

20.0 Energy Company Boycotts - If Contractor is required to make a verification pursuant to Section 2276.002 of the Texas Government Code, Contractor verifies that Contractor does not boycott energy companies and will not boycott energy companies during the term of the Contract. If Contractor does not make that verification, Contractor must so indicate in its Response and state why the verification is not required.

21.0 Entities that Boycott Israel - If Contractor is required to make a certification pursuant to Section 2271.001 of the Texas Government Code, Contractor certifies that Contractor does not boycott Israel and will not boycott Israel during the term of the contract resulting from this solicitation. If Contractor does not make that certification, Contractor must indicate that in its Response and state why the certification is not required.

22.0 Excess Obligations Prohibited: - The contract is subject to termination or cancellation, without penalty to the City, either in whole or in part, subject to the availability of City funds.

23.0 Excluded Parties: - Contractor certifies that it is not listed in the prohibited vendors list authorized by Executive Order No. 13224, “Blocking Property and Prohibiting Transactions with Persons Who Commit, Threaten to Commit, or Support Terrorism”, published by the United States Department of the Treasury, Office of Foreign Assets Control

24.0 False Statements - Contractor represents and warrants that all statements and information prepared and submitted in this document are current, complete, true, and accurate.

Submitting a Response with a false statement or material misrepresentations made during the performance of a contract is a material breach of contract and may void the submitted Response and any resulting contract

25.0 Financial Participation Prohibited - Contractor certifies that the individual or business entity named in this contract is not ineligible to receive the specified contract and acknowledges that the contract may be terminated and payment withheld if this certification is inaccurate.

26.0 Foreign Terrorist Organizations - Contractor represents and warrants that it is not engaged in business with Iran, Sudan, or a foreign terrorist organization, as prohibited by Section 2252.152 of the Texas Government Code.

27.0 Firearm Entities and Trade Associations Discrimination - If Contractor is required to make a verification pursuant to Section 2274.002 of the Texas Government Code, Contractor verifies that it (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. If Contractor does not make that verification, Contractor must so indicate in its Response and state why the verification is not required.

28.0 Governing Law and Venue - The contract shall be governed by and construed in accordance with the laws of the State of Texas, without regard to the conflicts of law provisions. The venue of any suit arising under the contract is fixed in any court of competent jurisdiction of Montgomery County, Texas, unless the specific venue is otherwise identified in a statute which directly names or otherwise identifies its applicability to the contracting City.

29.0 Human Trafficking Prohibition - Prohibition Under Section 2155.0061 of the Texas

Government Code, the Contractor certifies that the individual or business entity named in this Response or contract is not ineligible to receive the specified contract and acknowledges that this contract may be terminated and payment withheld if this certification is inaccurate

30.0 Indemnification: BIDDER SHALL DEFEND, INDEMNIFY AND HOLD HARMLESS THE

CITY OF CONROE, AND/OR THEIR OFFICERS, AGENTS, EMPLOYEES,

REPRESENTATIVES, CONTRACTORS, ASSIGNEES, AND/OR DESIGNEES FROM ANY

AND ALL LIABILITY, ACTIONS, CLAIMS, DEMANDS, OR SUITS, AND ALL RELATED

COSTS, ATTORNEY FEES, AND EXPENSES ARISING OUT OF, OR RESULTING FROM

ANY ACTS OR OMISSIONS OF BIDDER OR ITS AGENTS, EMPLOYEES,

SUBCONTRACTORS, ORDER FULFILLERS, OR SUPPLIERS OF SUBCONTRACTORS

IN THE EXECUTION OR PERFORMANCE OF THE CONTRACT AND ANY PURCHASE

ORDERS ISSUED UNDER THE CONTRACT. THE DEFENSE SHALL BE

COORDINATED BY BIDDER WITH THE OFFICE OF THE CITY ATTORNEY WHEN THE

CITY IS NAMED DEFENDANT IN ANY LAWSUIT AND BIDDER MAY NOT AGREE TO

ANY SETTLEMENT WITHOUT FIRST OBTAINING THE CONCURRENCE FROM THE

OFFICE OF THE CITY ATTORNEY. BIDDER AND CITY AGREE TO FURNISH TIMELY

WRITTEN NOTICE TO EACH OTHER OF ANY SUCH CLAIM.

31.0 No Conflict of Interest - Contractor represents and warrants that the provision of goods and services or other performance under the contract will not constitute an actual or potential conflict of interest or reasonably create an appearance of impropriety.

32.0 Prior Disaster Relief Contract Violation - Under Sections 2155.006 and 2261.053 of the Texas Government Code, the Contractor certifies that the individual or business entity named in this contract is not ineligible to receive the specified contract and acknowledges that this contract may be terminated and payment withheld if this certification is inaccurate.

33.0 Public Information Act - Information, documentation, and other material in connection with this Solicitation or any resulting contract may be subject to public disclosure pursuant to Chapter 552 of the Texas Government Code (the “Public Information Act”). In accordance with Section 2252.907 of the Texas Government Code, Contractor is required to make any information created or exchanged with the city pursuant to the contract, and not otherwise excepted from disclosure under the Texas Public Information Act, available in a format that is accessible by the public at no additional charge to the City.

34.0 Signature Authority - By submitting the Response, Bidder represents and warrants that the individual submitting this document and the documents made part of this Response is authorized to sign such documents on behalf of the Contractor and to bind the Contractor under any contract that may result from the submission of this Response.

35.0 City’s Right to Audit - The City may appoint an auditor to conduct an audit or investigation of any entity receiving funds from the City directly under the contract or indirectly through a subcontract under the contract. The acceptance of funds directly under the contract or indirectly through a subcontract under the contract acts as acceptance of the authority of the City auditor, under the direction of the City Council, to conduct an audit or investigation in connection with those funds. Under the direction of the City Council, an entity that is the subject of an audit or investigation by the City auditor must provide the City auditor with access to any information the City auditor considers relevant to the investigation or audit.

36.0 Suspension and Debarment - Contractor certifies that it and its principals are not suspended or debarred from doing business with the state or federal government as listed on the State of Texas Debarred Vendor List maintained by the Texas Comptroller of Public Accounts and the System for Award Management (SAM) maintained by the General Services Administration.

37.0 Terms and Conditions Attached to Response - Any terms and conditions attached to a

Response will not be considered unless specifically referred to in the Response.

38.0 Texas Bidder Affirmation - Contractor certifies that if a Texas address is shown as the address of the Contractor on this Response, Contractor qualifies as a Texas Bidder as defined in Section 2155.444(c) of the Texas Government Code.

39.0 Americans with Disabilities Act - Contractor represents and warrants its compliance with the requirements of the Americans With Disabilities Act (ADA) and its implementing regulations, as each may be amended.

40.0 Change in Law and Compliance with Laws - Any alterations, additions, or deletions to the terms of the contract that are required by changes in federal or state law or regulations are automatically incorporated into the contract without written amendment hereto, and shall become effective on the date designated by such law or by regulation.

41.0 Disclosure of Interested Parties - Contractor represents and warrants that if selected for award of a contract as a result of the Solicitation, Contractor will submit to the City of Conroe a Certificate of Interested Parties prior to contract execution in accordance with Section 2252.908 of the Texas Government Code.

42.0 Discounts - If Contractor at any time during the term of the contract provides a discount on the final contract costs, Contractor will notify City in writing ten (10) calendar days prior to effective date of discount. City will generate a Purchase Order Change Notice and send a revised Purchase Order to Contractor.

43.0 Equal Employment Opportunity - Contractor represents and warrants its compliance with all applicable duly enacted state and federal laws governing equal employment opportunities.

44.0 Force Majeure - Neither Contractor nor City shall be liable to the other for any delay in, or failure of performance, of any requirement included in the contract caused by force majeure. The existence of such causes of delay or failure shall extend the period of performance until after the causes of delay or failure have been removed provided the non-performing party exercises all reasonable due diligence to perform. Force majeure is defined as acts of God, war, fires, explosions, hurricanes, floods, failure of transportation, or other causes that are beyond the reasonable control of either party and that by exercise of due foresight such party could not reasonably have been expected to avoid, and which, by the exercise of all reasonable due diligence, such party is unable to overcome.

45.0 Immigration - Contractor represents and warrants that it shall comply with the requirements of the Immigration and Nationality Act (8 U.S.C.§ 1101 et seq.) and all subsequent immigration laws and amendments.

46.0 Independent Contractor - Contractor acknowledges and agrees that it is furnishing products and services in the capacity of an independent contractor and that Contractor and its personnel are not employees of the City.

47.0 Legal and regulatory actions - Contractor represents and warrants that it is not aware of and has received no notice of any court or governmental City actions, proceedings or investigations, etc., pending or threatened against Contractor or any of the individuals or entities included in the Response within the five (5) calendar years immediately preceding the submission of the Response that would or could impair Contractor’s performance under the contract, relate to the solicited or similar goods or services, or otherwise be relevant to City’s consideration of the Response. If Contractor is unable to make the preceding representation and warranty, then Contractor instead represents and warrants that it has included as a detailed attachment in its Response a complete disclosure of any such court or governmental City actions, proceedings or investigations, etc. that would or could impair Contractor’s performance under the contract, relate to the solicited or similar goods or services, or otherwise be relevant to City’s consideration of the Response. In addition, Contractor represents and warrants that it shall notify City in writing within five (5) business days of any changes to the representations or warranties in this clause and understands that failure to so timely update City shall constitute breach of contract and may result in immediate termination of the contract

48.0 Limitation on Authority - Contractor shall have no authority to act for or on behalf of City except as expressly provided for in the contract; no other authority, power or use is granted or implied. Contractor may not incur any debt, obligation, expense or liability of any kind on behalf of the City.

49.0 Lobbying Prohibition - Contractor represents and warrants that City’s payments to Contractor and Contractor’s receipt of appropriated or other funds under the contract are not prohibited by Sections 556.005 or 556.0055 of the Texas Government Code.

50.0 No Implied Waiver - The failure of a Party to insist at any time upon the strict performance of any covenant or agreement or to exercise any option, right, power, or remedy contained in the contract shall not be construed as a waiver or a relinquishment thereof for the future.

51.0 No Quantity Guarantees – Not applicable -City makes no express or implied warranty whatsoever that any minimum compensation or minimum quantity will be guaranteed under the contract.

52.0 No Third- Party Beneficiaries - The contract is made solely and specifically among and for the benefit of the parties named herein and their respective successors and assigns, and no other person shall have any right, interest, or claims hereunder or be entitled to any benefits pursuant to or on account of the contract as a third-party beneficiary or otherwise.

53.0 Record Retention - Contractor shall maintain and retain all records relating to the performance of the contract including supporting fiscal documents adequate to ensure that claims for contract funds are in accordance with applicable State of Texas requirements.

These records will be maintained and retained by Contractor for a period of seven (7) years after the contract expiration date or until all audit, claim, and litigation matters are resolved, whichever is later.

54.0 Refund - Contractor will promptly refund or credit within thirty (30) calendar days any funds erroneously paid by City which are not expressly authorized under the contract.

55.0 Severability - If any provision of the contract is construed to be illegal or invalid, such construction will not affect the legality or validity of any of its other provisions. The illegal or invalid provision will be deemed severable and stricken from the contract as if it had never been incorporated herein, but all other provisions will continue in full force and effect.

56.0 Sovereign Immunity - The Parties expressly agree that no provision of the contract is in any way intended to constitute a waiver by the City of any immunities from suit or from liability that the City may have by operation of law.

57.0 Subcontractors - Contractor may not subcontract any or all of the work and/or obligations due under the contract without prior written approval of the City. Subcontracts, if any, entered into by the Contractor shall be in writing and be subject to the requirements of the contract. Should Contractor subcontract any of the services required in the contract, Contractor expressly understands and acknowledges that in entering into such subcontract(s), City is in no manner liable to any subcontractor(s) of Contractor. In no event shall this provision relieve Contractor of the responsibility for ensuring that the services performed under all subcontracts are rendered in compliance with the contract.

58.0 Survival - Expiration or termination of the contract for any reason does not release

Contractor from any liability or obligation set forth in the contract that is expressly stated to survive any such expiration or termination, that by its nature would be intended to be applicable following any such expiration or termination, or that is necessary to fulfill the essential purpose of the contract, including without limitation the provisions regarding warranty, indemnification, confidentiality, and rights and remedies upon termination.

59.0 Termination for Convenience - City may terminate the contract for convenience on thirty

(30) calendar days’ written notice. There is no buy out or other amounts due if City terminates early. Upon termination under this provision, Contractor shall refund to City any amounts attributable to the terminated months within thirty (30) days of the termination.

60.0 Insurance Requirements:

NO BID WILL BE CONSIDERED FOR AWARD IF THE VENDOR HAS NOT SUBMITTED

AN INSURANCE FORM ALONG WITH THE BID

The Bidder shall procure and maintain, at its expense, during the term of this bid, at least the following insurance, covering work performed.

COVERAGE LIMITS

A. Worker’s Compensation - As required by Texas Law B. Employer’s Liability - $500,000 each occurrence

C. Public Liability (Bodily injury) - $1,000,000 combined single limit D. Public Liability (Property damage) - $1,000,000 combined single limit E. Automobile Liability (Bodily injury) - $200,000 each person F. Automobile Liability (Property damage) - $50,000 each occurrence

The Bidder agrees to furnish insurance certificates, showing the bidders compliance with this section if required by the City.

61.0 Conditions of Work - Bidders are expected to be fully informed of construction and labor conditions under which the work will be performed, and to have thoroughly reviewed the plans, contract documents and specifications. Failure to do so will not relieve a successful bidder of any obligations to furnish material and labor necessary to complete the project.

62.0 Conditions of Conduct - At all times any agent, officer, or employee of Bidder shall be present upon property owned by the City of Conroe, the terms and conditions of the Drug and Alcohol Policy currently adopted by the City of Conroe, shall be deemed applicable to such persons. Violations of terms and conditions while present on the premises owned by the City of Conroe shall be grounds for termination of any contract between the City and Bidder.

63.0 Alternate Items - No alternate bids or bid items will be considered unless they are specifically requested by the proposal.

64.0 Unit Prices - The unit price of each of the bid items in the bid proposal shall include it pro-rata share of overhead so that the sum of the products obtained by multiplying the quantity shown for each item by the unit price bid represents the total bid. Any bid not conforming to the condition may be rejected. The unit prices will be used to determine the amount of any change orders resulting from an increase or decrease in quantities.

65.0 Corrections - Erasures or other corrections in the bid must be noted over the signature of the bidder.

66.0 Withdrawal of Bids - Bids may be withdrawn by written request dispatched for delivery in the normal course of business prior the bid opening. The bid guaranty of any bidder withdrawing his bid in accordance with the above will be returned promptly.

67.0 Award of / Rejection of Bids - The City reserves the right to consider as unqualified to do the work, any bidder who does not habitually perform with his own forces, the major portions of the work involved in construction of the improvements embraced in this contract.

68.0 Change Orders - The Owner may, at any time or from time to time, order additions, deletions or revisions to the Work; such changes will be authorized by written Change Order to be prepared by the PURCHASING DEPARTMENT for execution by the OWNER and the CONTRACTOR. The Change Order shall set forth the basis for any change in contract price as hereinafter set forth for Extra Work, and any change in contract time which may result from the change.

Any request by the CONTRACTOR for a change in Contract Price shall be made prior to beginning the work covered by the proposed change.

It is agreed that the basis of compensation to the CONTRACTOR for Work either added or deleted by a Change Order of for which a claim for Extra Work is made shall be determined by one or more of the following methods:

Method (A) - By agreed unit prices; or Method (B) - By agreed lump sum; or Method (C) - Actual field cost of the work, plus fifteen (15) percent.

69.0 Payment – City Staff shall review all Contractors’ application for payment and supporting data to determine the amount owed to the Contractor. Once approved payment will be scheduled within thirty (30) days upon complete delivery and acceptance of all equipment/material and receipt of an original invoice for the equipment/material complying with the terms and conditions of the award. The City reserves the right to withhold up to ten percent (10%) of the purchase price in the event there is a conditional acceptance.

70.0 Default - The City reserves the right to terminate the contract immediately for failure to meet delivery or completion schedules, or otherwise perform in accordance with the general conditions of this proposal.

71.0 NO PERSON has the authority to verbally alter these specifications. Any changes to specifications will be made in writing and sent to each person having a bid package.

72.0 Building Permits and Approvals - The Vendor is responsible for obtaining all required building permits, inspections, and approvals necessary to perform installation or related work on City of Conroe property. No permit fees shall be charged to the Vendor for work conducted on City-owned property. The Vendor must coordinate with the City’s Building, Permitting and Inspections Department to ensure compliance with all applicable local building codes and regulations prior to commencing any installation or modification. Copies of all required permits must be provided to the City of Conroe Purchasing Department before work begins.

73.0 Damage to Government Property - Contractor shall be liable for all damage to government-owned, leased, or occupied property and equipment caused by the Contractor and its employees, agents, subcontractors, and suppliers, including any delivery or cartage company, in connection with any performance pursuant to the contract. Contractor shall notify the City in writing of any such damage within one (1) calendar day. Contractor is responsible for the removal of all debris resulting from work performed under the contract.

74.0 Bid Agreement and Certification:

The Undersigned Agrees That:

A. No Federal, State, County or Municipal taxes have been included in the quoted prices and none will be added.

B. Prices in this proposal have not knowingly been disclosed with any other provider and will not be prior to award.

C. Prices in this proposal have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition.

D. No attempt has been made nor will be to induce any other person or firm to submit a proposal for the purpose of restricting competition.

E. The individual signing this proposal certifies that he/she is a legal agent of the bidder, authorized to represent the bidder and is legally responsible for the offer with regard to supporting documentation and prices provided.

By my signature below I agree to comply with all the following specifications, terms and conditions pertaining to this Bid.

(Company Name) (Name of Authorized Agent – Printed)

(Street Address / P.O. Box) (Authorized Agent Signature)

(City / State / Zip Code) (Date)

(Phone) (Email)

PRICING SHEET - CITY OF CONROE - GENERATOR LIST 2026

Price Per Price per Price Per Price Per

ALL GENERATORS TO HAVE FULL SERVICE

Inspection/2HR

Load Bank Inspection/Building

Load Test Inspection/Building

Load Bank Total For All Four

Services Description Address Serial Number Size Manufacturer Fuel Type Full Service Cost

Oscar Johnson Community Ctr 100 PARK PL D980721446 175 KW CUMMINS Diesel

Parks Administration 1504 PARKWOOD WEST E230232363 50 KW CUMMINS Natural Gas

Activity Center 1204 CANDY CANE LANE F230238102 200 KW CUMMINS Diesel

C.K. Ray Recreation Center 1203 CANDY CANE LANE 99801114 300 KW CUMMINS Natural Gas

Service Center 401 SGT ED HOLCOMB BLVD S X15A035716 750 KW CUMMINS Natural Gas

Wastewater Treatment Plant 2400 SGT ED HOLCOMB BLVD S K170284398 1000 KW CUMMINS Diesel

Wastewater Treatment Plant 2400 SGT ED HOLCOMB BLVD S K170280707 1000 KW CUMMINS Diesel

CC Wastewater Treatment Plant 1890 ED KHARBAT DR L200853277 3000 KW CUMMINS Diesel

CC WWTP Lift Station 900 ED KHARBAT DR 912737 750 KW CUMMINS Natural Gas

WWTP Venting Site 855 GRAND VILLAGE BLVD F190594453 150 KW CUMMINS Natural Gas

Water Well #7 1599 SGT ED HOLCOMB BLVD S 201601H994 500 KW VOLVO Diesel

Water Well #27 1050 Conroe Park West 99801265 600KW CUMMINS Natural Gas

Water Well #15 829 SILVER SPRINGS RD M15F260248 500 KW CUMMINS Natural Gas

Water Well #18 2251 S LOOP 336 E A030459183 475 KW ONAN- CUMMINS Diesel

Water Well #19 15390 BRASS NAIL DO80175863 475 KW ONAN- CUMMINS Diesel

Water Well #20 3300 POLLOK DR GO8O198171 750 KW ONAN- CUMMINS Diesel

Water Well #21 3970 M.P. CLARK RD H100149515 750 KW CUMMINS Diesel

Water Well #22 875 N FM 3083 E H100150791 750 KW CUMMINS Diesel

Water Well #4 108 S MAIN ST 25392073 750 KW CUMMINS Natural Gas

Water Well #29 10291 Farrell Rd 99801682 650KW CUMMINS Natural Gas

Water Well #23 2915 BEASLEY 25393667 500 KW CUMMINS Natural Gas

Water Well #25 15436 DELORES LN X20C115629 600 KW CUMMINS Natural Gas

Water Well #26 1000 MCCALEB RD N21B084229 600 KW CUMMINS Natural Gas

Cayden Creek Lift Station 2714 CAYDEN CREEK WAY A160914677 40 KW CUMMINS Natural Gas

Hawthorne Lift Station 2775 HAWTHORNE DR I120391757 150 KW CUMMINS Diesel

CIDC Lift Station 2398 CONROE PARK W DR L200852203 60 KW CUMMINS Natural Gas

Longmire Way Lift Station 12470 LONGMIRE WAY D14-0663270 60 KW CUMMINS Natural Gas

Forest Creek Lift station 14095 SUNFLOWER DR 2111685 35 KW Generac Diesel

Fuel Maxx Lift Station 12401 FM 3083 D140661751 45 KW CUMMINS Natural Gas

LaSalle C Lift Station 2999 LA SALLE CROSSING K220170893 125KW CUMMINS Natural Gas

Crighton Rd Lift Station 10200 CRIGHTON RD E150829047 150 KW CUMMINS Diesel

Willis High School Lift Station 10852 N FRAZIER ST M15E195845 150 KW CUMMINS Natural Gas

242 Lift Station 185 WINDSOR LAKES DR X17K474602 150 KW CUMMINS Natural Gas

242 Lift Station 185 WINDSOR LAKES DR X17K474601 150 KW CUMMINS Natural Gas

Dal Tile Liftstation 11000 SILVER SPRINGS RD E220077437 60 KW CUMMINS Natural Gas

Crighton Ridge Liftstation 15185 CRIGHTON RIDGE DR H150858465 60 KW CUMMINS Natural Gas

Woodmark Liftstation 9545 E WOODMARK H15085467 150 KW CUMMINS Diesel

Enchanted Stream Lift Station 7445 ENCHANTED STREAM DR H150854154 60 KW CUMMINS Natural Gas

Teaswood 2 Lift Station 7335 TEASWOOD DR H150858474 60 KW CUMMINS Natural Gas

Pozos Lift Station 10340 FM 1484 H150859141 60 KW CUMMINS Diesel

Airport Lift Station 301 CARL PICKERING MEMORIAL D M15H324860 150 KW CUMMINS Natural Gas

I-45 South Lift Station 15580 IH 45 S H150858466 60 KW CUMMINS Natural Gas

MUD 95 Lift Station 17049 FIREHOUSE RD G140714207 400 KW CUMMINS Diesel

Deison Park Lift Station 10273 DEISON PARK BLVD SGM32229CL 60 KW CUMMINS Natural Gas

Pebble Glen #1 Lift Station 9961 PEBBLE GLEN DR D14-663269 60 KW CUMMINS Natural Gas

HWY 105 W Lift Station 12828 W DAVIS ST D070044730 150 KW CUMMINS Natural Gas

Carriage Hills Lift Station 2559 FM 1488 M15L504407 150 KW CUMMINS Natural Gas

Shadow Lakes Lift Station 1125 QUIET LAKE DR PE4024L136604 50 KW Kohler Diesel

The Woods of Conroe Lift Station 2043 LOST TIMBERS DR B170156073 45 KW CUMMINS Natural Gas

Woodland Hills Dr Lift Station 100 ROSEWOOD FOREST CT H170230833 125 KW CUMMINS Natural Gas

Grand Central #2 Lift Station 470 S AUTUMN ELM CIR E190566038 45 KW CUMMINS Natural Gas

Barton Woods Lift Station 2932 STRONG HORSE DR C190524355 40 KW CUMMINS Natural Gas

Grand Central #1 Lift Station 1012 GRAND CENTRAL PKWY H200797234 80 KW CUMMINS Diesel

Mackenzie Creek Lift Station 2337 TAVO TRAILS DR B210877524 45 KW CUMMINS Natural Gas

Woodland Hills #2 Lift Station 101 ALDER WOOD TERRACE CT G220113185 60 KW CUMMINS Natural Gas

Chapel Run 1 Lift Station 15376 CHAPEL RUN

PKWY H220130948 60 KW CUMMINS LPG

Chapel Run 2 Lift Station 14825 CHAPEL RUN

PKWY H220130947 40 KW CUMMINS LPG

Cedar Hill 5253 N FRAZIER ST E1501826548 75KW CUMMINS Natural Gas

9TH ST 1000 LORI ST 50L16524 35KW CUMMINS Natural Gas

Crighton Woods # 1 9058 ROSE CANYON DR 3017442948 60KW Generac Natural Gas

Crighton Woods # 2 13109 AUTUMN ASH 3017442949 60KW Generac Natural Gas

Hunter Glen 5414 TROPHY RACK RD 3013982704 25KW Generac Natural Gas NO PMM NO PMM NO PMM NO PMM NO PMM

Pebble Glen # 3 9933 PEBBLE VIEW CT 3013794813 25KW Generac Natural Gas NO PMM NO PMM NO PMM NO PMM NO PMM

Paradise Valley Dr 10298 PARADISE VALLEY DR 3013925683 25KW Generac Natural Gas NO PMM NO PMM NO PMM NO PMM NO PMM

Longmire Pt 6033 LONGMIRE PT 3013794816 25KW Generac Natural Gas NO PMM NO PMM NO PMM NO PMM NO PMM

Teas # 1 7367 TEASWOOD DR 3013794818 25KW Generac Natural Gas NO PMM NO PMM NO PMM NO PMM NO PMM

Teas # 3 7299 TEASWOOD DR 3013925684 25KW Generac Natural Gas NO PMM NO PMM NO PMM NO PMM NO PMM

Teas # 4 7275 TEASWOOD DR 3013794817 25KW Generac Natural Gas NO PMM NO PMM NO PMM NO PMM NO PMM

1488 Lift Station 3584 FM 1488 L220185474 125KW CUMMINS Natural Gas

Range 2300 St Ed Holcomb Blvd S 0D500KRK500100 500KW CAT Diesel

Police Department 2300 Plantation Dr L150906411 750KW CUMMINS Diesel

Police Department 2300 Plantation Dr B100098430 750KW CUMMINS Diesel

Animal Shelter 407 Sgt Ed Holcomb Blvd S 304331660 100KW Generac Natural Gas

Conroe Tower 300 West Davis HM11F239934 500 W Cummins Natural Gas

Fire Station #1 300 Sgt. Ed Holcomb Blvd N. 390203 100 W Kohler Natural Gas

Fire Station #2 425 N. Loop 336 E 2248760 125W Kohler Natural Gas

Fire Station #3 424 Foster Drive 2248761 125 W Kohler Natural Gas

Fire Station #4 14901 Walter Woodson Drive 2314309 180W Kohler Natural Gas

Fire Station # 5 1601 N FM 3083 W 161795-0408 150 W Katolight LPG

Fire Station #6 15663 Hwy 105 W 5162366 45W Generac LPG

Fire Station #7 9719 Longmire Road X17A012614 250W Cummins Natural Gas

Transportation 202 Avenue A. 3007155377 22KW Generac Natural Gas

Medley Creek Lift Station #79 2063 Forest Stream Way D240334335 100KW CUMMINS Natural Gas

PW MOBILE TRAILER #E2555 401 SGT ED HOLCOMB

BLVD S 3017112175 570KW Generac Diesel

Chapel Run Lift Station #80 15236 Abella Drive A240310163 60KW CUMMINS Natural Gas

Clopton Farms Lift Station #77 7093 North Lake Clopton Dr A240305126 125KW CUMMINS LPG

Pines at Seven Coves Lift Station #78 502 Kinglet Court K230294414 60KW CUMMINS LPG

Total

ATTACH CERTIFICATE OF LIABILITY INSURANCE

(HERE)

CERTIFICATE OF

INTERESTED PARTIES

FORM 1295

Complete Nos. 1 - 4 and 6 if there are interested parties.

Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.

OFFICE USE ONLY

1 Name of business entity filing form, and the city, state and country of the business entity's place of business.

2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed.

3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the goods or services to be provided under the contract.

Name of Interested Party City, State, Country

(place of business) Nature of Interest (check applicable)

Controlling Intermediary

5 Check only if there is NO Interested Party.

6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.

Signature of authorized agent of contracting business entity

AFFIX NOTARY STAMP / SEAL ABOVE

Sworn to and subscribed before me, by the said , this the day of , 20 , to certify which, witness my hand and seal of office.

Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath

ADD ADDITIONAL PAGES AS NECESSARY

Form provided by Texas Ethics Commission www.ethics.state.tx.us Adopted 10/5/2015 http://www.ethics.state.tx.us/

ATTACH CERTIFICATE OF LIABILITY INSURANCE (HERE)