General Office Supplies

The Public Works Building Systems and Fleet Management Division (BSFMD) for Los Angeles County and Berkeley City is seeking competitive bids for a general office supplies contract. The solicitation covers a comprehensive range of products including paper products, markers, pens, printer ink/toner, packaged coffee, filters, and sugar. The selected vendor must provide weekly deliveries and maintain robust communication protocols, specifically notifying the county within 24 hours if any ordered products are out of stock or unavailable. Vendors are required to have a warehouse within 10 miles of the delivery location and provide detailed reporting capabilities with electronic invoices submitted within seven days of delivery. The bid is scheduled for submission by 2:00 pm on August 22, 2024, through the city's eProcurement Portal, with an initial contract term of five years from the date of execution. Pricing will be evaluated based on the lowest Grand Total Price, with a sales tax rate of 10.25%, and vendors must submit a comprehensive catalog with part/model numbers and per-unit pricing for additional supplies.

The contract opportunity includes several set-aside and compliance requirements that may restrict bidder eligibility. Vendors must complete multiple forms including a Unique Entity Identifier (UEI) from SAM.gov, a Declaration of Non-Collusion, and Equal Employment Opportunity documentation. The solicitation emphasizes local preferences, potentially requiring vendors to recruit local residents and comply with specific business regulations. Section 3 federal requirements are in effect, mandating that 25% of total labor hours be worked by Section 3 workers and 5% by Targeted Section 3 workers, with a focus on providing economic opportunities to low- and very low-income persons. While specific contract value is not explicitly stated, the comprehensive nature of the office supplies procurement suggests a substantial multi-year contract. Additional compliance requirements include HUD federal labor standards provisions, workforce utilization reporting, and potential equal employment opportunity certifications. Vendors must demonstrate the capability to meet these complex administrative and operational requirements to be considered for the contract.