Gateway monument and park identification signage

The City of Stonecrest, Georgia, located in DeKalb County, is issuing Construction Invitation to Bid (CITB-0006-25) for the design, fabrication, and installation of Gateway Monument and Park Identification Signage on a fixed, one-time project basis. The procurement encompasses the construction and installation of one tertiary gateway monument sign at Silver River/Klondike Road and five park identification signs at Panola Shoals Trailhead, Salem Park, Browns Mill Recreation Center, Fairington Park, and Everett Park, with associated work including site preparation, concrete foundation construction, erosion control, traffic maintenance at the Klondike Road location, tree removal at Everett Park, and removal of two existing signs. All deliverables must comply with the 2009 Manual on Uniform Traffic Control Devices (MUTCD) standards, International Building Code, and Georgia Building Codes, with design wind speeds of 115 mph (ultimate) and 89.1 mph (nominal), and the contractor must provide comprehensive shop drawings sealed by a licensed professional engineer, material and color samples, and full-size prototype signs if requested. Bidders must possess a current Georgia general contractors license, active business license, welding and installer certificates, and have a licensed professional engineer on staff; three project references specific to monument and identification signage work in Georgia are required, with at least one reference from a local, county, state, or federal entity. The project requires substantial completion within 150 calendar days and final completion within 180 calendar days from the Notice to Proceed, with work hours limited to 7:00 a.m. to 7:00 p.m., Monday through Friday, and liquidated damages assessed at $250 per calendar day for contractor-caused delays. Electronic bid submissions through Bidnet are due by August 28, 2025, at 3:00 p.m., with a mandatory pre-bid meeting scheduled for July 31, 2025, at 10:30 a.m. at Stonecrest City Hall; the bid must remain firm for 120 days and award will be made to the lowest responsive and responsible bidder.

Bidders must submit a bid bond equal to five percent of the total bid amount, proof of bondability for performance and payment bonds equal to 100 percent of the contract value, and evidence of required insurance including commercial general liability of $1,000,000 per occurrence, workers' compensation, professional liability of $1,000,000 per occurrence, business automobile liability of $1,000,000 combined single limit, and builder's risk coverage at 100 percent of total project cost with a maximum deductible of $25,000. All bidders must comply with mandatory certifications including the Drug-Free Workplace Act, Georgia Security and Immigration Compliance Act (E-Verify), non-collusion statements, and vendor certifications regarding scrutinized companies; the City requests Small Business Enterprise (SBE), Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Local Business certifications if applicable. The City of Stonecrest's Purchasing Policy emphasizes competitive procurement practices and requires City Council approval for contracts exceeding $50,000, with contracts managed through the City Manager or Mayor. The project is funded through Special Purpose Local Optional Tax (SPLOST) funds designated for infrastructure improvements. Based on the City Council meeting minutes from October 27, 2025, three bidders responded to the solicitation, with Rite Lite Signs, Inc. selected as the lowest responsive and responsible bidder at a total cost of $115,200.00, compared to Pinnacle 33 Signage Solutions, LLC at $147,719.00 (deemed non-responsive and non-responsible for failure to provide required general contractor license and certifications) and Henry Graphics, Inc. at $262,036.83. A three-year warranty on workmanship and product warranties ranging from seven to ten years depending on materials used (including minimum seven-year paint warranties, eight-year reflective vinyl warranties, and ten-year non-reflective vinyl warranties) are required as part of contract performance.