Gases: Specialty, Industrial, and EPA Protocol
Closed State & local contract opportunity Posted
- Solicitation number
- 2000016630
- State
- Minnesota
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Cassandra M Jensen cassandra.m.jensen@state.mn.us (651) 201-2450
Updated .
About this opportunity
The State of Minnesota is seeking a comprehensive gas supply contract for specialty, industrial, and EPA protocol gases through a formal Request for Proposal (RFP) for state agencies and Cooperative Purchasing Venture (CPV) members. The solicitation covers a wide range of gases including acetylene, argon, carbon dioxide, helium, hydrogen, methane, nitrogen, oxygen, and various gas mixtures, with specific requirements for cylinder sizes, pressures, and purity levels. Vendors must provide state-wide service and have a minimum of three years of experience in gas supply, with deliveries required within 2 calendar days for the Metro Zone and 7 calendar days for other zones, and 45 calendar days for EPA protocol gases. The RFP requires electronic submission through the SWIFT Supplier Portal by April 11, 2025, at 3:00 PM Central Time, with all questions due by March 25, 2025. Respondents must submit multiple attachments including Responder Declarations, Exceptions to Standard Terms, Responder Forms, and a comprehensive Price Schedule, demonstrating their ability to meet detailed specifications for gas purity, cylinder management, and delivery capabilities.
The solicitation offers preference points for targeted group, economically disadvantaged, and veteran-owned businesses, emphasizing a commitment to diversity and inclusion. Vendors must complete various forms including Veterans Preference Form and Workforce and Equal Pay Declaration, showcasing their organizational composition and commitment to equal opportunity. The contract is anticipated to run from September 1, 2025, to August 31, 2027, with an option to extend up to an additional three years. The estimated total contract value ranges from $180,000 to $280,000 annually, though this is not construed as a minimum or maximum amount. Respondents are required to provide comprehensive pricing that includes all inherent costs such as cylinder expenses, duties, permits, overhead, and insurance, with no additional charges beyond the listed prices to be accepted. The procurement will cover 10 geographical zones across Minnesota, allowing for potential regional pricing and distribution strategies. Successful vendors must demonstrate robust cylinder management capabilities, including no demurrage charges, proper labeling, and compliance with EPA standards.
Opportunity text
April 8, 2025 Addendum #3, Event Version 4 Addendum Purpose: To extend the solicitation due date and time to 3:00 P.M. CT April 14, 2025. *****End of Addendum #3***** March 27, 2025 Addendum #2, Event Version 3 Addendum Purpose: The purpose of this addendum is to answer questions received by the question-and-answer period of event G0210-2000016630. Responders may acknowledge receipt of this addendum by responding to SWIFT Event No. 2000016630, Version 3 (or more recent version) by the solicitation due date and time. This Addendum shall become part of the solicitation. All the terms and conditions remain in full force and effect. Attachment - make sure to review the new document in the comments section. *****End of Addendum #2***** March 21, 2025 Addendum #1, Event Version 2 Addendum Purpose: The current solicitation document, Exhibit D, Supplement 2 Price Schedule, has been DELETED and REPLACED with Exhibit D, Supplement 2 Price Schedule Addendum 1 of event G0210-2000016630. The formatting has been corrected. Solicitation Document Update: The current solicitation document, Exhibit D, Supplement 2 Price Schedule has been DELETED and REPLACED with Exhibit D, Supplement 2 Price Schedule Addendum 1 dated 03/21/2025. The formatting has been corrected. Responders may acknowledge receipt of this addendum by responding to SWIFT Event No. 2000016630, Version 2 (or more recent version) by the solicitation due date and time. This Addendum shall become part of the solicitation. All the terms and conditions remain in full force and effect. Attachments - make sure to review the new documents in the comments section. *****End of Addendum #1***** *****THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Fax responses and non-electronic responses will NOT be accepted. All responses must be submitted on-line through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted. Visit the SWIFT Supplier Portal @ mn.gov/supplier***** PURPOSE: The purpose of this Request for Proposal (RFP) is to establish contracts for the supply of Gases: Specialty, Industrial, and EPA Protocol Gas Mixtures for State agencies and Cooperative Purchasing Venture (CPV) members throughout Minnesota. Orders will be placed on an as-needed basis, quantities varying depending on demand. CONTRACT VALUE: The estimated total dollar value of the contract for one year is $180,000.00 to $280,000.00. However, this shall not be construed as either the minimum or maximum amount. It shall also be understood and accepted by the responder that any quantities shown in this solicitation are estimated quantities only and impose no obligation upon the State either minimum or maximum. CONTRACT PERIOD: The term of this contract is anticipated to be from September 1, 2025 to August 31, 2027, with the option to extend up to an additional three (3) years in increments determined by the State. QUESTION AND ANSWER PERIOD: Questions must be submitted in writing to cassandra.m.jensen@state.mn.us by 3:00 PM Central Time, March 25, 2025. All questions received by the due date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the buyer listed above may result in the rejection of the response. For questions about the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100 Option 1, and then Option 1. Responders need to submit all requested documentation, including, but not limited to, the following documents: 1. Attachment A: Responder Declarations 2. Attachment B: Exceptions to State's Standard Terms and Conditions 3. Attachment D: Responder Forms a. Veterans Preference Form, if applicable b. Workforce and Equal Pay Declaration Page 4. Attachment E: Additional Information 5. Exhibit D: Pricing a. Exhibit D, Supplement 1: Sample Invoice and Sample Quote b. Exhibit D, Supplement 2: Price Schedule
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