Gases___Specialty,_Industrial,_and_EPA_Protocol.pdf

Event Description *****THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Fax responses and non-electronic responses will NOT be accepted. All responses must be submitted on-line through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted. Visit the SWIFT Supplier Portal @ mn.gov/supplier*****

PURPOSE: The purpose of this Request for Proposal (RFP) is to establish contracts for the supply of Gases:

Specialty, Industrial, and EPA Protocol Gas Mixtures for State agencies and Cooperative Purchasing Venture (CPV) members throughout Minnesota. Orders will be placed on an as-needed basis, quantities varying depending on demand.

CONTRACT VALUE: The estimated total dollar value of the contract for one year is $180,000.00 to $280,000.00.

However, this shall not be construed as either the minimum or maximum amount. It shall also be understood and accepted by the responder that any quantities shown in this solicitation are estimated quantities only and impose no obligation upon the State either minimum or maximum.

CONTRACT PERIOD: The term of this contract is anticipated to be from September 1, 2025 to August 31, 2027, with the option to extend up to an additional three (3) years in increments determined by the State.

QUESTION AND ANSWER PERIOD: Questions must be submitted in writing to cassandra.m.jensen@state.mn.us by 3:00 PM Central Time, March 25, 2025. All questions received by the due date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the buyer listed above may result in the rejection of the response.

For questions about the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100 Option 1, and then Option 1.

Responders need to submit all requested documentation, including, but not limited to, the following documents:

1. Attachment A: Responder Declarations

2. Attachment B: Exceptions to State's Standard Terms and Conditions

3. Attachment D: Responder Forms

a. Veterans Preference Form, if applicable

b. Workforce and Equal Pay Declaration Page

4. Attachment E: Additional Information

5. Exhibit D: Pricing

a. Exhibit D, Supplement 1: Sample Invoice and Sample Quote

b. Exhibit D, Supplement 2: Price Schedule

General Comments

- Solicitation Attachments: (RFP)

1. Event Details

2. Request for Proposal

3. Attachments

4. Sample Contract and Exhibits

5. Exhibit D, Supplement 2: Price Schedule

Responders should review all attached documentation before submitting a response.

For assistance with the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100 Option 1, and then Option 1.

Event Details

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450

Email: cassandra.m.jensen@state.mn.us

Event ID Format Type Page G0210-2000016630 Sell RFx 1 Event Round Version 1 1 Event Name Gases: Specialty, Industrial, and EPA Protocol Start Time Finish Time 03/14/2025 15:00:00 04/11/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

General Questions Question Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Yes

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450

Email: cassandra.m.jensen@state.mn.us

Event ID Format Type Page G0210-2000016630 Sell RFx 2 Event Round Version 1 1 Event Name Gases: Specialty, Industrial, and EPA Protocol Start Time Finish Time 03/14/2025 15:00:00 04/11/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

Upload all required or requested attachments here.

A file attachment is required to satisfy this question.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Yes

Response Comments

PREPARED BY:

Name, Title, e-mail, phone and fax numbers of individual who prepared the response.

Response Comments

What is your delivery time frame in calendar days ARO for Zone 9: Metro? 2

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450

Email: cassandra.m.jensen@state.mn.us

Event ID Format Type Page G0210-2000016630 Sell RFx 3 Event Round Version 1 1 Event Name Gases: Specialty, Industrial, and EPA Protocol Start Time Finish Time 03/14/2025 15:00:00 04/11/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

What is your delivery time frame in calendar days ARO for Zones outside of Zone 9: Metro? 7

Response Comments

What is your delivery time frame in calendar days ARO for EPA Protocol gases? 45

Response Comments

DISTRIBUTOR OR MANUFACTURER'S REP:

Distributor or Manufacturer's Representative. If a distributor or manufacturer's representative, as defined in MN Rules 1230.0150, is submitting an offer on behalf of the Original Equipment manufacturer (OEM), it must either:

A. Be listed on the OEM's website as an authorized distributor or an authorized manufacturer's representative, or B. Provide a letter from the OEM, on the OEM letterhead, stating the responder is authorized to sell the specific product listed in the Solicitation/Event, or the OEM's full line of products, and that all OEM equipment warranties are applicable. (This requirement can be met by attaching the OEM letter to the Solicitation/Event response). Failure to meet this requirement by the Solicitation/Event due date and time may result in the vendor's response being rejected.

The Contract Vendor shall be the single contact through which customers will arrange warranty work that is still covered under the original equipment manufacturer's warranty on the equipment that is purchased.

Pursuant to MN Rules 1230.0150, responses from brokers will not be accepted. Select One

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450

Email: cassandra.m.jensen@state.mn.us

Event ID Format Type Page G0210-2000016630 Sell RFx 4 Event Round Version 1 1 Event Name Gases: Specialty, Industrial, and EPA Protocol Start Time Finish Time 03/14/2025 15:00:00 04/11/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Options:OEM

Authorized Distributor Manufacturer's Representative Broker

Response Comments

Responders must provide the number of consecutive years they have been in business and have a minimum of at least (3) three years’ experience providing similar requirements as those referenced in Exhibit C:

Specifications, Duties, and Scope of Work under the Sample Contract and Exhibits.

Does your business have at least 3 years of providing product with similar requirements as found in Exhibit C: Specifications, Duties and Scope of Work?

Yes

Response Comments

PROMPT PAY:

What prompt pay discounts will you offer? If Other, then specify the terms in the comments section. Select All That Apply

Options: 1% in 30 2% in 30 3% in 30 1% in 10, Net 30 2% in 10, Net 30 3% in 10, Net 30 5% in 10, Net 30 1% in 15, Net 30 2% in 15, Net 30 3% in 15, Net 30 1% in 20, Net 30 2% in 20, Net 30 3% in 20, Net 30 Net 30 Other None

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450

Email: cassandra.m.jensen@state.mn.us

Event ID Format Type Page G0210-2000016630 Sell RFx 5 Event Round Version 1 1 Event Name Gases: Specialty, Industrial, and EPA Protocol Start Time Finish Time 03/14/2025 15:00:00 04/11/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450

Email: cassandra.m.jensen@state.mn.us

Event ID Format Type Page G0210-2000016630 Sell RFx 6 Event Round Version 1 1 Event Name Gases: Specialty, Industrial, and EPA Protocol Start Time Finish Time 03/14/2025 15:00:00 04/11/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details

Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1

Reserve Price: No

Description: Exhibit D, Supplement 2: Price Schedule

Question Response You should enter $.01 in SWIFT, as a price schedule is required to be uploaded with this

RFP.

An entry MUST be made.

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450

Email: cassandra.m.jensen@state.mn.us

Event ID Format Type Page G0210-2000016630 Sell RFx 7 Event Round Version 1 1 Event Name Gases: Specialty, Industrial, and EPA Protocol Start Time Finish Time 03/14/2025 15:00:00 04/11/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450

Email: cassandra.m.jensen@state.mn.us

Event ID Format Type Page G0210-2000016630 Sell RFx 8 Event Round Version 1 1 Event Name Gases: Specialty, Industrial, and EPA Protocol Start Time Finish Time 03/14/2025 15:00:00 04/11/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Exhibit D, Supplement 2: Price Schedule

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: ADMIN/STATE PROCUREMENT

112 ADMINISTRATION BLDG

50 SHERBURNE AVE

ST PAUL MN 55155-1402

United States

Quantity: 1 Due Date: 04/11/2025 Freight Terms:

Ship Via:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450

Email: cassandra.m.jensen@state.mn.us

Event ID Format Type Page G0210-2000016630 Sell RFx 9 Event Round Version 1 1 Event Name Gases: Specialty, Industrial, and EPA Protocol Start Time Finish Time 03/14/2025 15:00:00 04/11/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450

Email: cassandra.m.jensen@state.mn.us

Event ID Format Type Page G0210-2000016630 Sell RFx 10 Event Round Version 1 1 Event Name Gases: Specialty, Industrial, and EPA Protocol Start Time Finish Time 03/14/2025 15:00:00 04/11/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No