G-183(5)_Addendum_No._2_FINAL.pdf

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SOLICITATION ADDENDUM

Addendum No.: 2 Date of Addendum: 3/27/2025

Due Date, Time: 4/11/2025, 3:00 PM CT Revised Date, Time:

Acquisition Mgmt.

Spec.: Cassandra Jensen Agency: Office of State Procurement Web Registration No.: G0210-2000016630

Title: Gases: Specialty, Industrial, and EPA Protocol Gas Mixtures

SCOPE OF ADDENDUM

Addendum Purpose: The purpose of this addendum is to answer questions received by the question-and-answer period of event G0210-2000016630.

Responders may acknowledge receipt of this addendum by responding to SWIFT Event No. 2000016630, Version 3 (or more recent version) by the solicitation due date and time. This Addendum shall become part of the solicitation.

All the terms and conditions remain in full force and effect.

I. The following questions were submitted by the due date and time of the Question and Answer period of the solicitation:

Q1: Provide estimated quantities for industrial and specialty gases – per line item, per zone.

A1: Refer to the RFP, Section 3 – Proposal Instructions and Additional Information, paragraph 2.

Estimated Amount.

“2. Estimated Amount. The estimated total dollar value of the contract for one year is approximately $180,000.00 to $280,000.00. However, this shall not be construed as either the minimum or maximum amount. It shall also be understood and accepted by the responder that any quantities shown in this solicitation are estimated quantities only and impose no obligation upon the State either minimum or maximum.”

Q2: Provide estimated quantities and ordering frequency, for the EPA protocols.

A2: Refer to the RFP, Section 3 – Proposal Instructions and Additional Information, paragraph 2.

Estimated Amount.

“2. Estimated Amount. The estimated total dollar value of the contract for one year is approximately $180,000.00 to $280,000.00. However, this shall not be construed as either the minimum or maximum amount. It shall also be understood and accepted by the responder that any quantities shown in this solicitation are estimated quantities only and impose no obligation upon the State either minimum or maximum.”

Q3: Will the University of Minnesota, Minneapolis campus be included in this contract?

A3: Refer to the Sample Contract and Exhibits, Exhibit A: Contract Terms, paragraph 9. Cooperative Purchasing Venture (CPV) Members.

“9. Cooperative Purchasing Venture (CPV) Members. The Contract will be available to all CPV members. Minn. Stat. § 16C.03, subd. 10 authorizes the State, acting through its Office of State Procurement, to enter into purchasing agreements with one or more governmental units and other entities allowable by law, as described in Minn. Stat. § 471.59, subd. 1, to exercise jointly the purchasing powers and functions each has individually. This authority is referred to as the Cooperative Purchasing Venture program. For more information, see State website https://www.mn.gov/admin/osp/ . The Contractor agrees to extend the Contract to CPV members at the same prices, terms, conditions, and specifications. With the approval of the Contractor, a CPV member may add additional terms to its ordering document applicable to the CPV member’s purchasing activities. Such additional terms shall not modify, diminish, or derogate the terms applicable to the State.”

Q4: Does the State, or CPV members, own any cylinders?

A4: Refer to the Sample Contract and Exhibits, Exhibit C: Specifications, Duties, and Scope of Work, paragraph 7. Cylinders/Tanks.

“7. Cylinders/Tanks. All cylinders shall have been manufactured in accordance with the rules and regulations of the Interstate Commerce Commission and shall be in good condition, not rusty or corroded and complete with fittings and caps at the time of delivery. They shall be even on the bottom, so they are not tippy. All dewar tanks shall be stainless steel. Any container containing a liquid gas at a low temperature shall be stainless steel. In some cases, the Ordering Entity may use their own cylinders.”

Q5: Can a clause (or line item) be added for lost or damaged cylinders?

A5a: Refer to the Sample Contract and Exhibits, Exhibit C: Specifications, Duties, and Scope of Work, paragraph 1.3 Cylinder Return.

“1.3. Cylinder Return. The Contractor will be responsible for the pickup and cost of the return of the cylinder to the Contractor's location. The State will not be responsible for any damages to the cylinders or valves while in transit.”

A5b: Refer to Exhibit D Supplement 2 Price Schedule with Addendum No. 1 instructions section.

“5) Additional items offered may be added at the bottom.

NOTE: Responders must consider all applicable delivery and cylinder costs with their response pricing.”

A5c: Refer to the RFP Attachments, Attachment B: Exceptions to State’s Terms and Conditions for additional information.

Q6: Do we communicate our price increases/decreases (after the initial 2-year period) in the RFP or when the contract extension request is provided?

A6: Refer to the Sample Contract and Exhibits, Exhibit D: Pricing, paragraph 1.1.

“1.1 In General. Prices listed take into consideration all inherent costs of providing the requested goods and services. The Contractor agrees to pay any and all fees, including, but not limited to:

cylinder costs, duties, custom fees, permits, brokerage fees, licenses and registrations, government taxes, overhead, profit, parking permits, proper disposal of materials, and insurance payments. The State will not pay any additional charges beyond the price(s) listed, unless otherwise provided for by law or expressly allowed by the Contract. Prices listed within Exhibit D are maximum prices.

These maximum prices shall remain firm for the initial term of the Contract. The Price List may not include any additional terms or conditions. A unit price and a total for the quantity must be stated for each item quoted. Prices must be quoted in United States currency. Any increase to Contract https://www.mn.gov/admin/osp/ pricing requires a duly executed amendment to this Contract. Contractor may provide lower pricing at its discretion without requiring a duly executed amendment to the Contract.”

END OF ADDENDUM