GameTime Playground Replacement Parts & Accessories

Sarasota County is pursuing a sole source procurement for GameTime playground replacement parts and accessories through Dominica Recreation Products Inc, specifically targeting existing GameTime playground equipment located in county parks. The procurement is classified as a single source solicitation (No. 2024-ISS-139) for a one-year contract period from 04/10/2024 to 04/09/2025. The county seeks replacement parts and accessories that are specific to GameTime equipment, with an estimated expenditure of $50,000.00. Key procurement dates include a February 23, 2024 deadline for questions and a February 26, 2024 response deadline at 5:00 pm, with all submissions required through the ProcureNow electronic portal. The procurement allows for potential cancellation and conversion to a competitive solicitation if other vendors can demonstrate the ability to supply equivalent products or services. Evaluation will primarily focus on vendors' capability to provide precise replacement components compatible with existing GameTime playground infrastructure.

The procurement appears open to all vendors, with no specific set-aside designations or restrictions on organizational types mentioned. However, the sole source designation effectively limits participation to vendors capable of supplying GameTime-specific replacement parts. Dominica Recreation Products Inc is currently identified as the exclusive representative for GameTime park and playground equipment in Florida and Georgia, effectively serving as the incumbent vendor. Vendors interested in challenging the sole source status must complete an Intent to Sole Source Response form and provide comprehensive documentation demonstrating equivalent product capabilities. The contract is subject to standard Sarasota County terms, including compliance with local, state, and federal regulations, and is contingent upon the availability of lawfully budgeted funds. The maximum potential award value is set at $50,000.00 for the fiscal/contract year, with the procurement initiated by the county's Neighborhood Parks & Maintenance division.