SS_1816_-_Original.pdf

This is a Sole Source Form for Sarasota County's Parks Recreation & Natural Resources Department, involving GameTime DBA Dominica Recreation Products Inc. The document seeks to procure replacement parts and accessories for existing GameTime playground equipment at County parks, with an estimated expenditure of $50,000.00 for the fiscal/contract year. The procurement is justified as GameTime is the only authorized vendor and representative for these specific equipment replacement parts in the state of Florida. The contract period runs from 04/10/2019 to 04/09/2024, with the Procurement Official authorizing budgeted expenditures up to $50,000 prior to final authorization.

The sole source justification is based on the specific need for GameTime-specific replacement parts that are not interchangeable with other manufacturers' equipment. The county has determined that competitive solicitation is not an option due to the unique requirements of their existing GameTime playground equipment. The form indicates that no other vendors can supply similar products, and the procurement is limited to $50,000 or less. The request is initiated by the Neighborhood Parks & Maintenance division, with approvals from key personnel including the Procurement Analyst and Procurement Official, demonstrating internal review and validation of the sole source procurement process.