Galion OEM or equal parts and components

The State of West Virginia Department of Transportation, Division of Highways, issued a Central Master Agreement Request for Quotation (CRFQ 0803 DOT1500000034) through the Purchasing Division seeking vendors to supply Galion OEM or approved equal parts and components on a continuing, open-end contract basis. The solicitation, posted December 18, 2014, with a quotation closing date of January 28, 2015, at 1:30 PM, covers fifteen line items of Galion equipment parts designated for Galion Models A400E and 850B, including plates, discs, pistons, seals, axles, sleeves, nuts, screws, turbos, injectors, dampers, and diodes for delivery to various locations throughout West Virginia. Vendors may submit genuine Galion OEM parts or approved equal alternatives, but those bidding non-OEM part numbers must provide written manufacturer certification of complete compatibility and interchangeability along with comprehensive cross-reference documentation. Standard orders must be delivered within five working days of receipt, while emergency orders require one working day delivery, with all delivery costs for standard orders included in bid pricing on an F.O.B. destination basis to the ordering agency's location. Vendors must carry sufficient inventory to fulfill contract obligations, submit a single discount percentage applicable to all contract items, provide quarterly reports and annual summaries detailing purchased items and dollar values, designate a primary contract manager available during normal business hours, and submit current material safety data sheets with each shipment. Evaluation criteria include total cost of ownership considering initial purchase price and lifecycle costs, with unacceptable items subject to return at vendor expense and vendor default provisions allowing immediate cancellation for failure to meet specifications, comply with applicable laws, or remedy deficient performance. Inquiries should be directed to Crystal Rink at (304) 558-2402 or crystal.g.rink@wv.gov, with all offers submitted to the Bid Clerk at the Department of Administration Purchasing Division in Charleston, West Virginia.

The solicitation incorporates West Virginia vendor preference provisions under W. Va. Code 5A-3-37, allowing qualifying vendors to receive preference consideration based on residency status, including a 2.5% preference for vendors with four years of continuous West Virginia residency or principal place of business, an additional 2.5% preference for employing at least 75% West Virginia residents over the contract term, a combined 5% preference for meeting both criteria, a 3.5% preference for veteran-owned resident businesses, and preference classifications for certified small, women- and minority-owned businesses. All vendors are required to submit a Purchasing Affidavit under W. Va. Code 5A-3-10a certifying that neither they nor any related parties owe debts exceeding one thousand dollars in aggregate or are in employer default status, with limited exceptions for contested amounts or valid payment plans in good standing. The solicitation documents do not identify any incumbent vendors, current contractors, or existing technology infrastructure requirements. No specific budget range, contract award value, or contract term length is detailed in the available documentation, as pricing is contingent upon vendor responses and individual agency orders under this continuing contract vehicle. The contract excludes assemblies listed in manufacturer catalogs and requires vendors to provide consulting services for proper part installation at no additional charge.