FZ-G2 Vehicle Tablet Docking Station - Small Business Bid

Knoxville Utilities Board (KUB) is seeking a vendor to supply forty (40) vehicle docking stations specifically designed for Panasonic Toughbook FZ-G2 tablets, with a precise focus on compatibility with part number 7170-0968-00 from Gamber Johnson. This procurement is structured as a small business bid opportunity located in Knox County, Tennessee, with strict specifications that do not allow alternative product submissions. The solicitation requires detailed bid package submissions, including completed bid terms and conditions and a small business affidavit. Key dates for this procurement include October 28, 2025, at 5:00 PM EDT for question submissions, and October 30, 2025, at 2:00 PM EDT for bid opening, which will be conducted via teleconference at (213) 519-5893 with Conference ID 868 868 344#. Bidders can submit responses electronically through bidnetdirect.com or via sealed hard copy to KUB's Procurement Department at specified addresses. The bid documents indicate that all submitted bids will remain valid for 60 days following the due date, with potential extension by mutual agreement.

The procurement is exclusively reserved for small business enterprises, strictly defined as vendors with 50 or fewer employees and annual revenues under $10 million in the previous calendar year. To be considered a valid bidder, companies must complete and attach the small business affidavit, which requires verification that the company will self-perform a minimum of 51% of the work and fully comply with all KUB small business program requirements. The solicitation encourages minority-owned and women-owned enterprises to participate. While specific budget ranges are not explicitly stated, the procurement involves forty docking stations, suggesting a moderate-value contract. KUB reserves the right to reject any or all bids at its sole discretion. Vendors must also provide completed W-9 forms and Vendor Applications, with payment terms set at NET 30 days from KUB's invoice approval, potentially extending to 60 days for major equipment pending testing and verification. The contract will be subject to standard compliance provisions, including adherence to federal, state, and local laws, and non-participation in boycotts of Israel.