FY27 JEHCC Trash Removal Services

The Oklahoma Department of Corrections, through the Office of Management and Enterprise Services (OMES) Central Purchasing division, is procuring solid waste removal services for Jim E Hamilton Correctional Center located at 53468 Mineral Springs Road in Hodgen, Oklahoma via Request for Proposal (Solicitation No. EV00000896). The primary deliverable is comprehensive trash hauling and disposal services, including monthly removal of institutional waste from a 30-yard agency-owned compactor with an estimated baseline frequency of 12 monthly pickups plus additional pickups as operationally required during the initial one-year contract period beginning July 1, 2026. All solid waste must be disposed of at a state of Oklahoma-approved landfill, and contractor employees must carry valid identification at all times while performing work at the facility. Bidders must address all mandatory specifications outlined in the Scope of Work (Exhibit 3) and indicate whether each requirement will be met through standard solutions or customization. Evaluation will be conducted using best-value criteria considering price, past performance, and ability to supply services, with pricing submitted as a total firm fixed cost via the Price Template (Exhibit 5). Critical deadlines include May 21, 2026 for submission of bidder questions, May 13, 2026 for administrative review requests, and June 1, 2026 at 3:00 p.m. Central Standard Time for proposal submission exclusively through the Oklahoma Supplier Portal; bids must remain firm offers for a minimum of 120 days following the due date.

The solicitation does not identify any specific set-aside designations for disadvantaged enterprises, though bidders may certify eligibility as service-disabled veteran business enterprises if applicable with required federal verification and ownership documentation. All bidders must comply with mandatory certifications including Non-Collusion Certification (OMES Form CP004), Responding Bidder Information (OMES Form CP076) with Oklahoma Secretary of State registration status confirmation, and workers' compensation insurance coverage compliance; bidders must also provide proof of insurance per Attachment B standards and three business references evaluated using the Reference Sheet form (Exhibit 2). Critical compliance requirements include submission of background check authorization for contractor employees (required two weeks prior to facility arrival), adherence to strict facility security protocols including vehicle searches and prohibition of weapons, cell phones, drugs, tobacco, and alcohol, and attestation of compliance with Prison Rape Elimination Act standards for any personnel with direct offender contact. No incumbent vendor or existing contractor information is specified in the solicitation documents. The specific contract award value and budget range are not disclosed in the available documentation; however, the solicitation involves federal funds and includes sensitive data classifications requiring compliance with CJIS, FERPA, 1075, HIPAA/ePHI, and related regulatory frameworks. The State of Oklahoma reserves the right to request clarifications from any or all bidders and may designate the resulting contract for statewide use under Oklahoma Statutes 74 O.S. 85.5(G)(3).