FY26- IVHC - Bread

The Illinois Department of Veterans' Affairs is seeking a bread and bakery products vendor for the Illinois Veterans' Home in Chicago through a Request for Quote (RFQ) for fiscal year 2026. The procurement covers 15 specific bread and bakery items, including whole wheat bread, white bread, dinner rolls, cinnamon raisin bread, French bread rolls, hot dog and hamburger buns, garlic toast, rye bread, submarine rolls, donuts, bagels, English muffins, pita bread, and croissants. The contract will commence on 7/1/2025 or upon final signature and will run for one year, with weekly deliveries scheduled for Wednesdays between 8:00am-11:00am. Vendors must submit quotes via BidBuy or email, with quotes remaining valid for 90 days from submission. The solicitation requires vendors to provide pricing that includes shipping costs, with estimated annual quantities ranging from 175 to 600 units per item type. Key requirements include providing the lowest available price, with no price increases permitted during the contract period, and the ability to fulfill all listed supplies and services competitively.

The procurement does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Vendors must comply with the comprehensive Standard Illinois Certifications, which include 33 specific certification areas covering legal status, employment laws, tax obligations, anti-discrimination standards, and other critical compliance requirements. Failure to meet these certifications could result in contract voiding, suspension, debarment, or other penalties. The state requires vendors to maintain specific insurance coverage, including $1,000,000 per occurrence in general commercial liability and $2,000,000 in annual aggregate liability. While no specific budget range is detailed, the weekly delivery requirement and diverse product list suggest a substantial annual procurement value. The state reserves the right to reject all offers or cancel orders with 72 hours' notice, providing flexibility in the procurement process. Potential vendors must carefully review the attached standard terms and conditions, which outline extensive administrative, financial, and operational guidelines for contracting with the State of Illinois.