FY26 Forklift Maintenance

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB) No. HHS0016406 for forklift repair and preventive maintenance services at two HHSC warehouses located in Austin, Texas. The procurement seeks a contractor to provide quarterly preventive maintenance and as-needed repair services for eight electric forklifts from manufacturers including Clark, Crown, and Mitsubishi/CAT. Bidders must demonstrate a minimum of three years of relevant experience and provide verifiable references to qualify. The contract will cover transportation, parts replacement, and comprehensive maintenance for the forklifts, with an initial contract term from September 1, 2025, through August 31, 2026, and potential extension options for one additional year. Key dates include a question submission deadline of July 25, 2025, and a bid response deadline of August 4, 2025, at 10:30 AM. The award will be made to the bidder providing the best value to the State of Texas, considering factors such as meeting specifications, performance capabilities, and pricing. Bidders are required to submit comprehensive documentation, including a detailed pricing sheet with hourly labor rates, emergency service rates, parts markup, and warranty information.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Bidders must complete extensive documentation, including the Exhibit A Solicitation Affirmations form, which requires compliance with various state and federal regulations, including anti-discrimination provisions, cybersecurity training, and specific policy requirements. The historical spend for similar services is approximately $50,000 for the period from September 1, 2021, through August 31, 2024, suggesting a potential contract value in a similar range. Vendors must provide detailed company information, including years in business, number of employees, operational capabilities, and industry certifications. The procurement requires strict adherence to legal and ethical standards, including disclosure of potential conflicts of interest, criminal convictions, and compliance with Texas state government policies. Bidders must also complete the Exhibit D Bidder Reference Form, which includes a comprehensive evaluation of the company's qualifications, operational capabilities, and professional background.