FY26 fitness equipment & flooring bid#66812-26-0006

The City of Douglas, Georgia (located in Coffee County, referenced in connection with Columbia County) is issuing Invitation to Bid #66812-26-0006 for the procurement of fitness equipment and flooring installation services. Sealed bids must be received by August 19, 2025, at 2:30 p.m. at Douglas City Hall, 302 South Madison Avenue, Douglas, Georgia, with public opening and reading to follow in the City Council Chambers. The procurement includes specific fitness equipment items: three Body Craft T1200-19TS treadmills, three Body Craft E1200-X16TS elliptical trainers, two Body Craft R1000-X16TS recumbent bikes, two Body Craft SPR indoor cycles, one Body Craft VR500 Pro rowing machine, one Spirit CSC-900 step mill, one Body Craft DFT-250 functional trainer, one Body Craft F703 utility bench, and one Prism Fitness Essential Package, along with disinfectant wipes, stainless steel wipes dispensers, freight, installation, and quarterly preventive maintenance for the first year. For flooring, the City requires Ecore EL02 Grippin' Gray 8mm rubber flooring (9 rolls at 31 feet), adhesive, concentrated cleaner, door transitions, black vinyl cove base, freight, and installation services. All bids must be submitted on City-provided forms with unit prices and total prices for each line item, and delivery is required F.O.B. Destination to 123 West Cherry Street, Douglas, Georgia 31533. Bidders must submit three copies of their sealed bid clearly marked with the bid number and project title, provide company information, and furnish three references with contact information. The City of Douglas reserves the right to accept the lowest, most acceptable bid, reject any or all bids, and waive any technicalities or irregularities in its best interest. Technical questions should be directed to Stevie Young, Parks & Recreation Director, at 912-384-5978, while general procurement inquiries should be directed to Anthony Folsom, Purchasing Agent, at (912) 389-3463 or afolsom@cityofdouglasga.gov.

The bid documents do not specify any set-aside designations or restrictions limiting bidder eligibility based on disadvantaged enterprise status, small business classification, or other organizational restrictions; however, the City of Douglas explicitly identifies itself as an equal opportunity employer with nondiscrimination policies in employment, including for individuals with disabilities. No incumbent vendors or current contractors are identified in the available documentation. The flooring installation specifications note that sub-floor preparation is excluded from the base scope and will be priced separately if required, with any necessary preparation work requiring prior City approval before execution; additionally, the City assumes responsibility for any shortages or overages in flooring materials resulting from measurement inaccuracies provided by the City. The available bid documents do not disclose an estimated project budget, award value range, or contract value, leaving the total procurement amount undetermined at this stage of the solicitation.