FY26 FITNESS EQUIPMENT _ FLOORING BID 8_19_25.docx

July 16, 2025

INVITATION TO BID

Sealed bids will be received at the City of Douglas City Hall, 302 South Madison Ave., Douglas, Georgia, up to August 19, 2025, at 2:30 p.m. The bids will be publicly opened and read at the City of Douglas Council Chambers for the purchase of the following:

#66812-26-0006 FY26 Fitness Equipment & Flooring Bid

The City of Douglas reserves the right to accept the lowest, most acceptable bid and reserves the right to accept or reject any or all bids. No late bids will be accepted.

The City of Douglas reserves the right to waive any technicalities or irregularities so that an award can be made in the city's best interest.

Bids are to be F.O.B. Destination 123 W Cherry St., Douglas, GA 31533

The City of Douglas is an equal opportunity employer, including nondiscrimination in employment of the disabled.

For further information concerning this bid, please contact Anthony Folsom, City of Douglas Purchasing Agent, at (912) 389-3463 or email afolsom@cityofdouglasga.gov.

For any technical questions, please contact Stevie Young, Parks & Recreation Director, 912-384-5978.

To obtain the complete Invitation to Bid, please go to our website, www.cityofdouglasga.gov. Click “Bids and Contracts” on the right-hand side of the screen. Once this opens, click on (68812-26-0006 FY26 Fitness Equipment & Flooring Bid) located under “Douglas Bid Opportunities”. This will open a page that gives an overview of this bid request. Scroll down and click on the attached file near the bottom of this screen under “Related Documents”. This will open the complete Invitation to Bid. Print, complete, and submit as directed. Should you have any problems opening the attachment, please contact (insert Warehouse Technician’s name and contact information).

NOTE: Please include three (3) copies of your bid in the package.

GENERAL CONDITIONS OF BID

BID OPENING: August 19, 2025, 2:30 p.m.

LOCATION: City of Douglas City Hall, Council Chambers 302 South Madison Ave.

Douglas, GA 31533

SEALED BID: All bids shall be sealed in an Envelope and plainly marked:

#66812-26-0006 FY26 Fitness Equipment & Flooring

City of Douglas 302 South Madison Ave.

Douglas, GA 31533

BID FORMS: All bids shall be submitted upon forms provided by the City of Douglas.

RIGHT OF REFUSAL: The City of Douglas reserves the right to accept or reject any or all bids submitted at its discretion.

ADDITIONAL INFORMATION: May be obtained by writing to:

City of Douglas Purchasing Dept.

P.O. Box 470 Douglas, GA 31534 Or by contacting Anthony Folsom, Purchasing Agent

(912) 389-3463

Sealed Bids must be clearly marked on the outside envelope, as noted above, “ #66812-26-0006 FY26 Fitness Equipment & Flooring,” to prevent accidental opening before formal bid opening, thereby resulting in an unacceptable bid.

FAILURE TO RESPOND WILL BE GROUNDS FOR REMOVAL

FROM THE BID LIST

COMPANY INFORMATION

Company Name: ____________________________________________

Address: ___________________________________________________

City, State, Zip: _____________________________________________

Phone: ____________________________________________________

Fax: ______________________________________________________

Email: _____________________________________________________

Rep. Printed Name: __________________________________________ (Type or Print Legibly)

Rep. Signature/Title: _________________________________________

Tax ID#: ____________________ or SS # ______________________

CITY OF DOUGLAS, GA

REFERENCE SHEET

NAME: _________________________________ PHONE: _____________________

NAME: _________________________________ PHONE: _____________________

NAME: _________________________________ PHONE: _____________________