FY26 Fitness Equipment Bid.docx

This is a competitive sealed bid solicitation issued by the City of Douglas, Georgia for the purchase of fitness equipment and flooring installation services. The City of Douglas seeks bids for multiple fitness equipment items including three Body Craft T1200-19TS treadmills, three Body Craft E1200-X16TS elliptical trainers, two Body Craft R1000-X16TS recumbent bikes, two Body Craft SPR indoor cycles, one Body Craft VR500 Pro rowing machine, one Spirit CSC-900 step mill, one Body Craft DFT-250 functional trainer, one Body Craft F703 utility bench, and one Prism Fitness Essential Package. The bid also includes disinfectant wipes, stainless steel wipes dispensers, freight, installation, and quarterly preventive maintenance for the first year. For flooring, the City requires Ecore EL02 Grippin' Gray 8mm rubber flooring (9 rolls at 31 feet), adhesive, concentrated cleaner, door transitions, black vinyl cove base, freight, and installation services. Sealed bids must be received at City Hall, 302 South Madison Avenue, Douglas, Georgia, by August 19, 2025, at 2:30 p.m., with public opening and reading to follow. The delivery location is 123 West Cherry Street, Douglas, Georgia 31533, with all bids on an F.O.B. Destination basis.

The City of Douglas reserves the right to accept the lowest and most acceptable bid and to reject any or all bids received. No late bids will be accepted. The City also reserves the right to waive technicalities or irregularities to make an award in its best interest. All pricing must be submitted on the provided bid form with unit prices and total prices for each line item, culminating in a sum total price. Contact Anthony Folsom, City of Douglas Purchasing Agent, at (912) 389-3463 or afolsom@cityofdouglasga.gov for general bid inquiries, or Stevie Young, Parks & Recreation Director, at 912-384-5978 for technical questions regarding the equipment specifications and flooring materials. The City notes that measurements for flooring materials were provided by the City, and the City assumes responsibility for any shortages or overages resulting from inaccurate measurements. Flooring installation does not include sub-floor preparation; any necessary preparation work will be priced separately and require prior approval before execution.