FY26 field services annual training

The Illinois Department of Transportation is issuing an Invitation for Bid (IFB) for Field Services Annual Training scheduled for April 19-24, 2026, with a submission deadline of January 2, 2026. However, the supporting documentation references two distinct procurement solicitations: one for Dynamic Shear Rheometer (DSR) testing equipment (B-50610) and another for a Medical Director position (B-50627) spanning fiscal years 2026-2028. All bids must be submitted electronically through BidBuy, with written questions due no later than seven days from bid opening for the DSR equipment procurement and by 5 p.m. on January 28, 2026, for the Medical Director position. Bidders are required to submit mandatory documentation including Vendor Disclosure or IPG Active Registered Vendor Disclosure, Offer to the State of Illinois, Contract, and applicable Business Enterprise Program or Veterans Small Business Program Utilization Plans. The State will award contracts to the lowest priced responsive and responsible bidder meeting specified criteria, with bids remaining firm for 180 days from opening for the DSR equipment and 90 days for the Medical Director position. Pre-submission conferences may be required with attendance potentially mandatory; specific details are available on the BidBuy posting.

The solicitations include an 8% Business Enterprise Program (BEP) goal, with failure to submit a completed BEP Utilization Plan rendering bids non-responsive. Bidders must affirmatively declare that products proposed are manufactured in the United States unless an exemption applies, with preference given to U.S.-manufactured products unless foreign products provide significant cost or quality advantages. All vendors must comply with 34 distinct Standard Illinois Certifications covering vendor eligibility, financial integrity, labor practices, environmental compliance, and ethics requirements, and must maintain comprehensive insurance coverage including $1,000,000 general liability per occurrence and $2,000,000 annual aggregate. A $15 administrative fee will be deducted from the first payment to any awarded vendor with a contract exceeding $1,000. The resulting contracts may be partially or totally funded with federal funds, with specific percentages and dollar amounts disclosed upon notice of award. No bid bonds or performance bonds are required. The State reserves the right to amend solicitations, reject any or all bids, waive minor defects, and request additional information from bidders.